Tender Title: Supply of Entry and Mid Level Laptops and Notebooks
Tender Reference Number: GEM/2025/B/6164443
Issuing Authority/Department: General Education Department, Kerala
The General Education Department Kerala is inviting bids for the supply of Entry and Mid Level Laptops and Notebooks. This tender aims to equip educational institutions with modern computing devices that enhance the quality of education. The total quantity required is seven (7) laptops/notebooks, designed to fulfill the educational needs of students and instructors alike.
Scope of Work and Objectives
The primary objective of this tender is to obtain high-quality, cost-effective laptops and notebooks that meet the required specifications. The scope of work encompasses the following tasks:
- Supply of seven laptops/notebooks that fit the categorized requirements for entry and mid-level usage.
- Ensuring all devices conform to the latest technological standards and educational requirements.
- Delivery and installation of these laptops/notebooks at designated educational institutions in Kerala.
Eligibility Criteria
To be eligible for participation in this tender, bidders must meet the following eligibility criteria:
- Must be a registered entity with the necessary legal compliance and registration.
- Vendors must provide proof of capability to deliver the specified quantity and type of laptops/notebooks.
- Previous experience in providing similar products to educational institutions will be considered advantageous.
Technical Requirements
Bidders must comply with specified technical requirements, which include:
- Laptops/notebooks should have a minimum storage capacity of 256 GB and 8 GB RAM.
- Device specifications must support standard educational software applications.
- Products must meet relevant quality standards and compliance regulations.
Financial Requirements
The financial requirements for this tender include:
- Proof of financial stability and capability to undertake this project, including balance sheets and profit/loss statements for the last two fiscal years.
- Submission of competitive pricing that reflects value for the quality of products offered.
Document Submission Details
All requisite documents must be submitted electronically through the designated portal. Bidders should ensure that all documents are completed in the required formats and submitted before the stipulated deadline.
Special Provisions
Special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups may apply under this tender. MSEs are encouraged to participate, with certain advantages in terms of pricing and bidding preferences.
Evaluation Process
The evaluation process will be based on predefined criteria encompassing technical specifications, pricing, and the bidder's track record and experience. Preference will be given to bids proving higher compliance with quality standards and delivering the best value to the General Education Department.
Delivery Locations
Delivery for the laptops/notebooks will be conducted at specified educational institutions in Kerala. Bidders will be responsible for transportation and any necessary setup upon delivery.
Contact Information
For more detailed information, bidders may refer to the documentation uploaded on the official procurement portal associated with the General Education Department, Kerala.
This comprehensive tender description outlines all critical aspects pertaining to the supply of laptops/notebooks essential for educational enhancement. Bidders are encouraged to ensure they meet all outlined criteria to successfully participate in this tender.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity and demonstrating the capability to deliver the specified quantity and type of laptops/notebooks. Bidders are also encouraged to provide evidence of previous engagements involving similar products supplied to educational institutions.
Bidders must provide relevant certificates such as business registration documents, tax compliance certificates, and proof of quality standards that align with manufacturers of educational computing devices. Additionally, any certifications proving prior experience in supplying notebooks will be beneficial during the evaluation process.
The registration process involves completing the necessary forms on the official procurement website, submitting required documentation, and ensuring that all entries comply with the tender’s stipulated requirements. It is recommended to register early to avoid issues with document submission.
All required documentation must be submitted in electronically acceptable formats such as PDF or Word documents. Any images or additional supporting material must also adhere to the formats specified in the tender documentation to ensure clarity and compliance.
Yes, a performance security may be required to ensure that the awarded vendor fulfills the contract obligations. Details regarding the amount and submission requirements will be outlined in the tender documentation and typically involve a percentage of the total bid amount.
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