GetCO Gujarat Tender for Bi-annual Transportation Contract of Materials & Equipment

Gujarat Energy Transmission Corporation Limited (GETCO) invites qualified contractors to participate in a Bi-annual Rate Contract for transportation services. This tender covers loading, unloading, and stacking of materials and equipment from GETCO construction and R&M stores to various substations and transmission sites within Navsari Division. The contract duration is 24 months, with an estimated cost of approximately INR 18,93,900. The scope includes transportation of transformers, accessories, and other electrical equipment, requiring bidders to demonstrate technical competence, experience, and compliance with safety standards. The tender aims to select reliable vendors capable of executing transportation efficiently and safely, ensuring uninterrupted power transmission operations. The process involves multiple stages, including preliminary, technical, and commercial evaluations, with submission deadlines set for June 21, 2025. Interested bidders must meet eligibility criteria, possess valid licenses, experience, and necessary equipment, including vehicles with minimum 50 MT capacity. This opportunity is ideal for experienced logistics and transportation companies in the power and energy sector.

• Transport and handle materials and equipment from GETCO’s construction and R&M stores to designated substations and transmission network sites within Navsari Division.

• Ensure timely loading, unloading, stacking, and safe transportation of electrical equipment, transformers, and accessories.

• Use approved vehicles with minimum 50 MT carrying capacity, including hydraulic axle modular trailers for weights above 49 MT.

• Maintain safety standards, including the use of hydraulic jacks, chain pulley blocks, and sleepers.

• Provide documentary proof of vehicle ownership, experience, and equipment readiness.

• Adhere to specified timelines, with the completion period of 24 months.

• Submit all required technical and financial documents as per tender guidelines.

Key Deliverables	Specifications
Transportation Vehicles	Vehicles with 50 MT minimum capacity, hydraulic trailers for >49 MT
Equipment	Hydraulic jacks, chain pulley blocks, sleepers
Documentation	Vehicle ownership proof, experience certificates, bank solvency, GST, PAN
Safety Standards	Compliance with safety protocols, proper handling of transformers

1. Bid submission and document verification. 2. Technical evaluation. 3. Commercial bid opening. 4. Contract award and commencement.

• The selected contractor will be responsible for executing transportation as per the schedule and safety norms.
• Regular monitoring and reporting will be required during the contract period.

✓ Must have valid Electrical Contractor License and be a registered GETCO vendor.
✓ Proven experience of executing at least three similar transportation projects under a single contract.
✓ Ownership of vehicles with minimum 50 MT capacity, including hydraulic trailers.
✓ Documentary proof of vehicle ownership, experience certificates, and equipment readiness.
✓ Latest bank solvency certificate from a recognized bank.
✓ Submission of certified audited balance sheets, profit & loss statements.
✓ Attested copies of Partnership Deed and Power of Attorney.
✓ Valid GST registration and PAN card.
✓ Valid driving licenses for drivers.
✓ Duly signed tender documents.

Financial & Qualification Criteria	Details
Minimum experience	3 similar projects
Vehicle ownership	Minimum 50 MT capacity vehicles
Bank solvency	As specified in the tender
Documentation	GST, PAN, Partnership Deed, Power of Attorney
License & Certification	Electrical Contractor License, Driver Licenses
Experience proof	Experience certificates for similar works
Financial documents	Audited Balance Sheet, Profit & Loss
Other	Duly signed tender, Vehicle proof, Equipment proof

Parameter	Specification
Vehicles	Hydraulic axle modular trailers, capacity ≥50 MT
Equipment	Hydraulic jacks, chain pulley blocks, sleepers
Certification	Valid licenses, experience certificates
Documentation	Vehicle ownership, bank solvency, GST, PAN
Safety	Compliance with safety standards

Sequential process: 1. Verify vehicle capacity and equipment. 2. Ensure all documentation is complete. 3. Conduct site inspections if required. 4. Submit bid with technical compliance details. 5. Await technical evaluation results. 6. Proceed to financial bid opening upon technical clearance.

The estimated contract value is approximately INR 18,93,900. The bid security or EMD is INR 18,940. The financial proposal should include detailed rates for transportation, loading, unloading, and stacking services, expressed as percentage rates or fixed amounts. Payment terms will be based on milestones or monthly billing, with payments processed against approved work completion reports. The contract includes provisions for escalation, penalties for delays, and safety compliance costs. Bidders must submit detailed cost breakdowns, including vehicle operation costs, manpower, fuel, and maintenance expenses. The financial bid should be valid for 180 days from the submission deadline.

1. Download tender documents and pay the tender fee of INR 1180.
2. Submit the bid, including technical and financial documents, online via the nProcure portal before the deadline.
3. The bid submission deadline is 21st June 2025, 4:00 PM.
4. Technical evaluation will be conducted on 21st June 2025, 4:15 PM.
5. Commercial bids will be opened immediately after technical clearance.
6. Final evaluation and contract award will be announced within 5 working days.

Timeline	Date	Event
Bid Submission Deadline	21-06-2025	Last date for bid submission
Technical Evaluation	21-06-2025	Technical assessment
Commercial Bid Opening	21-06-2025	Opening of price bids
Contract Award	Within 7 days post evaluation	Notification of successful bidder

Bids will be evaluated based on:

• Technical competence (40%)
• Experience and past performance (25%)
• Financial bid (25%)
• Equipment and vehicle adequacy (10%)

Minimum qualifying marks for technical evaluation are 60%. Bidders must meet all eligibility criteria and submit complete documentation. The highest scoring bid that meets the criteria will be awarded the contract. Evaluation factors include safety standards, equipment quality, experience, financial stability, and compliance with technical specifications.

Date	Event	Details
21-05-2025	Tender Download & Fee Payment	Last date to download tender & pay INR 1180
21-06-2025	Bid Submission Deadline	4:00 PM
21-06-2025	Technical Evaluation	4:15 PM
21-06-2025	Commercial Bid Opening	4:30 PM
28-06-2025	Contract Award Notification	Expected date

**Critical dates include** the bid submission deadline and evaluation dates. Bidders are advised to submit all documents before the deadline to ensure consideration.

For queries and support, contact:

The Superintending Engineer
Gujarat Energy Transmission Corporation Limited
Address: 220kV Sub-station Campus, NH 48, Grid, Kabilpore Navsari - 396427
Phone: 9925209699
Email: N/A

Support and clarifications can also be obtained from the (n)Procure support team at (n)code solutions, Ahmedabad. Contact details:

• Phone: +91-79-40007517, 40007514, 40007515
• Email: nprocure@ncode.in
• Support hours: Monday to Saturday, 4:00 PM to 5:00 PM.

Interested bidders must ensure compliance with all technical, financial, and eligibility criteria. The tender process is fully online, and bidders are encouraged to attend vendor training sessions organized every Saturday at (n)code solutions. All documents should be submitted through the official nProcure portal before the specified deadlines. The contract aims to facilitate efficient and safe transportation of critical electrical assets, supporting Gujarat's power infrastructure development. Bidders are advised to review all tender documents, including the detailed terms and conditions, available for download from the official portal.