Government Tender for 11 KV XLPE Cable Fault Detection & Rectification - Power Sector

This government tender invites qualified electrical contractors to submit bids for an Annual Rate Contract focused on 11 KV XLPE cable fault detection and rectification services within the power and energy sector of Gujarat. The project involves deploying specialized fault detection teams equipped with vehicles to efficiently identify and rectify faults in XLPE cables across HALOL Division and other locations under the GODHRA O&M circle. The scope includes comprehensive testing, fault localization, and repair services to ensure reliable power transmission. The contract duration is set for 2 years, with a total estimated cost of approximately INR 20 million. Key stakeholders include Madhya Gujarat Vij Company Limited (MGVCL), the Chief Engineer (T&O), and the technical department overseeing power infrastructure maintenance. Bidders must meet specified eligibility criteria, including submission of required documents and EMD. The tender process emphasizes transparency, with detailed evaluation criteria and strict deadlines, offering an excellent opportunity for electrical service providers specializing in high-voltage cable maintenance and fault detection.

The scope of work includes:

• Deployment of trained fault detection teams equipped with advanced testing tools and vehicles.
• Conducting fault detection, localization, and rectification in 11 KV XLPE cables.
• Performing routine and emergency fault repairs at HALOL Division office and other locations under the GODHRA O&M circle.
• Ensuring minimal disruption to power supply during fault rectification.
• Maintaining detailed records of faults detected and repairs carried out.

The process involves:

1. Receiving fault reports and service requests.
2. Mobilizing the fault detection team with necessary equipment.
3. Conducting testing and fault localization using specified methods.
4. Performing repairs and rectification.
5. Testing repaired cables for system stability.
6. Submitting reports and documentation of work done.

Equipment/Tools Required	Specifications
Fault Locators	High-precision, suitable for 11 KV cables
Vehicles	Fully equipped with necessary tools

**Key deliverables:** - Fault detection reports - Repair and rectification documentation - Compliance with safety standards

All work must adhere to the specifications outlined in the tender documents and relevant safety regulations.

• ✓ Must have valid electrical contractor license and relevant certifications.
• ✓ Proven experience in high-voltage cable fault detection and rectification.
• ✓ Demonstrated capability to deploy fault detection teams with vehicles and testing equipment.
• ✓ Financial stability with minimum average annual turnover of INR 10 million over the last 3 years.
• ✓ Submission of EMD of INR 200,000.
• ✓ Submission of all required documents as per the tender, including proof of previous work, certifications, and financial statements.

Financial Criteria	Details
Minimum Annual Turnover	INR 10 million for last 3 years
EMD Amount	INR 200,000
Tender Fee	INR 11,800

**Critical points:** - Bidders must be registered with relevant authorities. - Must have prior experience in similar projects within the power sector.

Technical requirements include:

Parameter	Specification
Voltage Level	11 KV
Cable Type	XLPE
Fault Detection Method	Advanced electronic testing tools
Vehicle Requirement	Fully equipped with fault detection and repair tools

Sequential process: 1. Inspection and testing using specified fault locators. 2. Fault localization and pinpointing. 3. Repair and rectification. 4. Final testing and validation.

All equipment used must meet the standards specified in the tender documents, and personnel must be trained in high-voltage cable maintenance procedures.

The total estimated cost for the contract is INR 20 million, with a bid validity of 120 days. The financial proposal should include:

Cost Component	Amount (INR)
Estimated Contract Value	20,000,000
Bid Processing Fee	11,800
Earnest Money Deposit (EMD)	200,000

Payment terms: - 30% advance upon contract signing. - 70% on completion of milestones. - Payments will be processed against submission of work completion certificates and invoices.

Bidders must submit detailed financial proposals aligned with the tender guidelines.

The bidding process involves:

1. Downloading the tender documents from the official portal.
2. Submitting the required documents and bid fee before the deadline.
3. Attending pre-bid meetings if scheduled.
4. Uploading technical and financial bids electronically via the nProcure portal.
5. Bid evaluation by the designated committee.
6. Notification of award and contract signing.

Key Dates	Details
Bid Submission Start	19-05-2025 20:00
Bid Submission End	09-06-2025 16:00
Tender Opening	13-06-2025 11:00

**Important:** Bidders must ensure all documents are submitted in the prescribed format and within deadlines to qualify for evaluation.

Evaluation will be based on:

Criteria	Weightage
Technical Competence	50%
Financial Offer	30%
Past Experience	20%

Minimum thresholds: - **Technical score must be at least 70%.** - Financial bids will be opened only for technically qualified bidders. - Bidders must demonstrate prior experience in similar high-voltage cable fault detection projects.

The evaluation process emphasizes technical capability, cost competitiveness, and past project performance.

Date	Event	Details
19-05-2025	Bid Start	Download of tender documents
09-06-2025	Bid Submission Deadline	Last date for submitting bids
13-06-2025	Tender Evaluation	Preliminary evaluation of bids
16-06-2025	Commercial Evaluation	Final evaluation and award
20-06-2025	Contract Award	Notification to successful bidder

**Note:** All deadlines are strict; late submissions will not be entertained.

• Contact Person: Chief Engineer (T&O)
• Email: cetech.mgvcl@gebmail.com
• Address: MGVCL, Corporate Office, Vadodara, Gujarat
• Phone: +91-79-40007517, 40007514, 40007515
• Support Team: (n)Procure Support, GNFC Ltd., Ahmedabad

Potential bidders are encouraged to contact the provided email or phone for clarifications and support related to tender participation.

• Tender documents can be downloaded free of cost from the official portal.
• A free vendor training session is organized every Saturday at (n)code Solutions, Ahmedabad.
• Bidders must procure a valid Digital Certificate for online bid submission.
• All work must comply with safety standards and technical specifications outlined in the tender documents.
• For any clarifications, contact the support team at (n)Procure or email the designated officer.