Government Tender for Annual Contract: 11 KV XLPE Cable Fault Detection & Rectification

This government tender invites qualified electrical service providers to participate in an annual rate contract for fault detection and rectification of 11 KV XLPE cables. The project is managed by Madhya Gujarat Vij Company Limited (MGVCL), located in Vadodara, Gujarat, and covers the NADIAD-RURAL division and surrounding areas within the NADIAD O&M circle. The contract duration is two years, with an estimated cost of ₹20,000,000. The tender aims to engage experienced electrical contractors capable of providing comprehensive fault detection services, including vehicle support, to ensure reliable power transmission and minimize outages. Bidders must submit their proposals via the electronic procurement platform, adhering to specified deadlines and documentation requirements. The tender process involves preliminary and commercial evaluation stages, with detailed terms and conditions outlined for transparency and fair competition. This opportunity is ideal for electrical contractors specializing in high-voltage cable maintenance and fault management, seeking to collaborate with a leading power utility in Gujarat.

The scope of work includes:

• Conducting fault detection on 11 KV XLPE cables using approved testing methods.
• Providing vehicle support for fault location and rectification activities.
• Performing necessary repairs and rectification of identified faults.
• Ensuring safety standards and compliance with electrical regulations.
• Maintaining detailed records of fault detection and rectification activities.

The process involves:

1. Receiving fault reports from the power utility.
2. Mobilizing the fault detection team and equipment.
3. Performing testing and locating faults.
4. Executing repairs and restoring cable integrity.
5. Documenting all activities for compliance and reporting.

Deliverables include:

Service	Specification
Fault detection	Using approved methods like Time Domain Reflectometry (TDR), Partial Discharge, etc.
Vehicle support	Fully equipped vehicles for on-site fault detection
Rectification	High-voltage cable repair and jointing
Documentation	Fault reports, test results, and completion certificates

The contractor must ensure timely completion within the specified two-year period and adhere to safety and quality standards.

• ✓ Must have valid electrical contractor license and relevant certifications.
• ✓ Proven experience in high-voltage cable fault detection and repair.
• ✓ Demonstrated capability to mobilize vehicle support and technical staff.
• ✓ Financial stability with minimum average annual turnover of ₹10 million over the last 3 years.
• ✓ Submission of all required documents as per the tender guidelines.

Qualification Criteria	Minimum Requirement
Experience	At least 3 years in HV cable fault detection
Financial	Average annual turnover of ₹10 million
Certification	Valid electrical contractor license
Documentation	Submission of bid processing fee proof, EMD proof, and other documents

**Note:** Bidders must meet all eligibility criteria to qualify for further evaluation.

The technical specifications include:

Parameter	Requirement
Cable Type	11 KV XLPE insulated cables
Fault Detection Methods	Time Domain Reflectometry (TDR), Partial Discharge testing, Insulation Resistance testing
Vehicle Support	Fully equipped with testing and repair tools
Repair Standards	As per IS 12573 and relevant IEC standards
Safety Standards	Compliant with local electrical safety regulations

The process involves:

• Initial inspection and testing.
• Fault localization using specified methods.
• Repair and jointing with approved materials.
• Final testing to confirm fault clearance.

All activities must follow safety protocols and quality standards as specified in the tender documents.

The estimated contract value is ₹20,000,000, with a bid security (EMD) of ₹200,000. The financial bid should include the rate per fault detection and repair service, with detailed breakdowns. Payment terms are linked to milestone completion and submission of necessary documentation. Bidders must submit a refundable bid security along with their proposal. The cost breakdown should include:

Item	Cost (₹)
Fault detection	Variable based on number of faults
Vehicle support	Fixed rate per vehicle
Repair & rectification	Per repair basis
Miscellaneous	As applicable

The total bid should not exceed the estimated cost, and all financial proposals must be valid for 120 days from the bid opening date.

The bidding process involves the following steps:

1. Download tender documents from the official portal before the deadline.
2. Submit the required documents, bid fee, and EMD online via the procurement platform.
3. Attend the pre-bid meeting if scheduled.
4. Technical evaluation of bids will be conducted on 13-06-2025.
5. Commercial evaluation will follow on 16-06-2025.
6. Final award will be based on combined evaluation scores.

Key timelines:

Event	Date	Details
Bid Submission Start	19-05-2025 20:00	Bidders can start submitting bids
Bid Submission End	09-06-2025 16:00	Last date for bid submission
Bid Opening (Preliminary)	13-06-2025 11:00	Technical evaluation
Commercial Evaluation	16-06-2025 11:00	Final evaluation

**Bidders must ensure submission of all mandatory documents and adherence to deadlines.**

The evaluation will be based on:

Criteria	Weightage
Technical capability and experience	50%
Financial bid	30%
Past performance and references	20%

Minimum thresholds include: - **Technical score of at least 70%.** - **Financial bid within the estimated budget.**

The final selection will be based on the highest combined score, ensuring transparency and fairness in awarding the contract.

Date	Event	Details
19-05-2025	Bid Submission Start	Bidders can begin submitting proposals
09-06-2025	Bid Submission End	Last date for bid submission
13-06-2025	Technical Evaluation	Preliminary stage evaluation
16-06-2025	Commercial Evaluation	Final evaluation stage
17-06-2025	Contract Award	Expected date of contract award
19-06-2025	Contract Commencement	Expected start date

**All bids must be submitted before the deadline to be considered.**

• Contact Person: Chief Engineer (T&O)*
• Email: cetech.mgvcl@gebmail.com
• Address: MGVCL, Corporate Office, Vadodara, Gujarat
• Phone: +91-79-40007517, 40007514, 40007515
• Support Team: (n)Procure Support at GNFC Ltd., Ahmedabad, Gujarat*
• Support Contact: Toll-Free: 73590 21663, Email: nprocure@ncode.in

Potential bidders are encouraged to reach out for clarifications, training, and support regarding the online bidding process.

Bidders are advised to carefully review all tender documents, including the Schedule-B and SBD NADIAD RURAL.pdf, available for download. The tender process emphasizes transparency, quality, and timely execution. All activities must comply with safety standards and technical specifications outlined in the tender. Training sessions are available for bidders to familiarize themselves with the electronic submission process. Ensure all documentation, including bid fee proof and EMD proof, are submitted correctly to avoid disqualification. The tender is open to experienced electrical contractors with proven expertise in high-voltage cable maintenance and fault rectification, aiming to enhance power reliability in Gujarat's rural power distribution network.