Government Tender for Annual Contract for 11 KV XLPE Cable Fault Detection & Rectification

This government tender invites qualified electrical service providers to participate in an annual rate contract for fault detection and rectification of 11 KV XLPE cables. The project is managed by Madhya Gujarat Vij Company Limited (MGVCL) and involves comprehensive electrical maintenance services within the NADIAD-CITY Division and across the NADIAD O&M circle office. The scope includes deploying specialized fault detection teams equipped with vehicles, ensuring timely identification and rectification of cable faults to maintain power supply reliability. The tender emphasizes transparency, technical expertise, and adherence to safety standards. The estimated contract value is approximately INR 20 million, with a completion period of 2 years. Bidders must meet eligibility criteria, submit requisite documents, and pass evaluation stages to qualify. This opportunity is ideal for experienced electrical contractors specializing in high-voltage cable maintenance and fault management, aiming to collaborate with a prominent power utility in Gujarat.

• Deploy a dedicated 11 KV XLPE cable fault detection team equipped with specialized vehicles.
• Conduct routine and emergency fault detection, localization, and rectification for underground XLPE cables.
• Maintain high safety and quality standards during all operations.
• Provide detailed fault reports, including root cause analysis and corrective measures.
• Ensure minimal power outage duration during fault rectification.
• Coordinate with MGVCL’s technical team for seamless service delivery.

The process involves:

1. Mobilization of the fault detection team and equipment.
2. Conducting fault surveys and diagnostics.
3. Locating faults using advanced testing tools.
4. Performing necessary repairs and rectification.
5. Documenting all activities and submitting reports.
6. Ensuring compliance with safety and technical standards.

Specification	Details
Cable Voltage	11 KV
Cable Type	XLPE
Fault Detection Tools	Advanced cable fault locators
Vehicle Support	Fully equipped vehicles for fault detection
Service Area	NADIAD-CITY Division and NADIAD O&M circle

Bidder must ensure timely completion of each phase, adhere to safety protocols, and provide qualified personnel for all activities.

✓ Must have valid electrical contractor license and relevant certifications.
✓ Proven experience in high-voltage cable fault detection and maintenance.
✓ Demonstrated capability to deploy and operate fault detection vehicles.
✓ Financial stability with minimum annual turnover of INR 5 million in the last 3 years.
✓ Submission of all required documents, including tender fee, EMD, and technical certifications.

Qualification Criteria	Minimum Requirement
Experience	At least 3 years in high-voltage cable maintenance
Financial Turnover	INR 5 million annually in last 3 years
Certification	Valid electrical contractor license
EMD	INR 200 (refundable)
Tender Fee	INR 11,800

**Note:** Bidders must meet all eligibility criteria to qualify for the tender process.

Parameter	Specification
Fault Detection Method	Advanced electronic cable fault locators
Vehicle Support	Fully equipped with safety and diagnostic tools
Power Supply	On-site backup generators
Safety Standards	Compliant with Indian safety regulations
Operating Environment	Urban and semi-urban areas in Vadodara

Sequential steps include: - Inspection and preparation of equipment. - Conducting diagnostic tests. - Fault localization using advanced tools. - Repair and rectification. - Final testing and report submission.

The estimated contract value is approximately INR 20 million, covering all labor, equipment, and operational costs for a 2-year period. The financial bid should specify the percentage rate for services, with a clear breakdown of costs. Payment terms include milestone-based payments aligned with project phases, subject to satisfactory completion of each stage. Bidders must submit a refundable EMD of INR 200 along with the tender fee of INR 11,800. The total bid amount should be inclusive of all taxes and applicable charges. The contract will be awarded based on the evaluation of technical competence and financial competitiveness.

1. Download and review tender documents from the official portal.
2. Submit the tender fee and EMD before the deadline.
3. Attend pre-bid meetings if scheduled.
4. Submit technical and financial bids electronically via the designated platform.
5. Bids will be opened publicly on the scheduled date.
6. Evaluation of bids based on predefined criteria.
7. Awarding of contract to the successful bidder.

Timeline	Date & Time
Bid Submission Start	19-05-2025 20:00
Bid Submission End	09-06-2025 16:00
Tender Opening	13-06-2025 11:00
Commercial Evaluation	16-06-2025 11:00

**Important:** Bidders must ensure timely submission and compliance with all procedural requirements.

Bids will be evaluated based on:

• Technical competence (50%)
• Financial bid (30%)
• Past experience and project references (10%)
• Compliance with eligibility criteria (10%)

Evaluation Factor	Maximum Score
Technical Quality	50
Cost Effectiveness	30
Experience	10
Eligibility Compliance	10

Minimum qualifying score is 70%. Bidders must meet all mandatory criteria to be considered for award.

Date	Event	Details
19-05-2025	Tender Publication	Tender available for download from official portal
09-06-2025	Bid Submission Deadline	Last date for submitting bids electronically
13-06-2025	Tender Opening	Public opening of technical bids
16-06-2025	Commercial Evaluation	Evaluation of financial bids
20-06-2025	Award Notification	Intimation to successful bidder
25-06-2025	Contract Signing	Formal agreement signing

**Note:** All deadlines are strict; late submissions will not be entertained.

For queries and assistance, contact:

Chief Engineer (T&O)
Madhya Gujarat Vij Company Limited
Corporate Office, Vadodara
Email: cetech.mgvcl@gebmail.com

Contact Person	Email	Phone
Technical Support	cetech.mgvcl@gebmail.com	+91-79-40007517
General Inquiries	cetech.mgvcl@gebmail.com	+91-79-40007514

Support is available during office hours for clarifications and guidance related to tender participation.

Bidders are encouraged to attend the free vendor training sessions organized every Saturday at (n)code solutions, Ahmedabad, to familiarize with online bidding procedures. All participating firms must ensure compliance with the specified eligibility and technical standards. The tender documents, including detailed scope and terms, are available for download from the official portal. The project aims to enhance the reliability of power supply by ensuring prompt fault detection and rectification of high-voltage XLPE cables, contributing to the power sector's efficiency in Gujarat.