Government Tender for Canal Patrol, Inspection & Maintenance - Kachchh, Gujarat

This government tender invites qualified contractors to undertake canal patrolling, functioning, and vigilant inspection of various distributaries, minors, and sub-minors off-taking from Wandhiya Sub Branch Canal (Ch. 0.00 KM to 23.740 KM) in Kachchh district, Gujarat. The project duration is two years, with a completion period of 24 months. The scope includes continuous surveillance, operational checks, and maintenance to ensure optimal water distribution and prevent leakages or damages. The tender is issued by Sardar Sarovar Narmada Nigam Limited, a key organization managing water resources in Gujarat. Interested bidders must meet eligibility criteria, including relevant experience, financial stability, and registration requirements. The estimated project cost is approximately ₹14.71 crore, with a bid security of ₹1.48 lakh. The tender is open to experienced civil contractors specializing in canal works, with submissions accepted via electronic procurement platform within specified deadlines.

The scope of work encompasses:

• Continuous patrolling and inspection of the specified canal stretch (Ch. 0.00 KM to 23.740 KM) to monitor operational status.
• Functioning of canal gates and ensuring proper water flow.
• Vigilant inspection of various distributaries, minors, and sub-minors off-taking from the main canal.
• Reporting and documentation of any damages, leakages, or blockages.
• Maintenance activities including minor repairs as needed.

Key deliverables include:

• Regular inspection reports.
• Immediate action on identified issues.
• Maintenance and operational checks as per prescribed standards.

Process sequence:

1. Mobilization of inspection teams.
2. Daily patrolling and recording of canal conditions.
3. Issue reporting to the designated authority.
4. Coordination with maintenance teams for repairs.
5. Final reporting and documentation at the end of each month.

Specification	Details
Canal stretch	Ch. 0.00 KM to 23.740 KM
Duration	24 months
Inspection frequency	Daily
Reporting	Weekly and monthly reports

**Important requirements:** - Use of **standardized inspection tools**. - Adherence to safety protocols. - Submission of **inspection reports** in prescribed formats.

✓ Must have a valid registration certificate of appropriate class for civil works.
✓ Must submit tender fee of ₹4,248 and EMD of ₹1,48,000 or valid exemption certificate.
✓ Proven experience in canal or water resource projects, with at least one similar project completed in the last 5 years.
✓ Annual financial turnover of at least ₹2.2 crore for each of the last 5 years, certified by a Chartered Accountant.
✓ Submit a self-certified statement of ongoing commitments and existing works.
✓ Provide proof of experience with relevant project completion certificates.

Qualification Requirement	Details
Registration	Appropriate Class of Contractor
Experience	Minimum one similar project in last 5 years
Financials	Annual turnover ≥ ₹2.2 crore for last 5 years
Bid capacity	At least 15% of estimated project cost during any one year
Document submission	All documents as per tender guidelines

**Note:** Bidders must meet all criteria to qualify for the technical evaluation.

The technical specifications include:

Parameter	Requirement
Inspection tools	Standardized water resource inspection equipment
Gating systems	Proper functioning of canal gates with manual or automated controls
Reporting format	Digital and hard copy reports as prescribed
Safety standards	Compliant with government safety protocols
Inspection frequency	Daily, with weekly summaries

**Sequential process:**

• Mobilize inspection teams.
• Conduct daily inspections using approved tools.
• Record observations in digital logs.
• Report issues immediately.
• Coordinate repairs and maintenance as required.

The project emphasizes quality standards and timely reporting to ensure water management efficiency.

The estimated project cost is approximately ₹14,714,900 (Indian Rupees). The bid security deposit (EMD) is ₹1,48,000. The financial proposal should include a detailed breakdown:

Cost Component	Amount (₹)
Inspection & Patrolling	To be quoted
Equipment & Tools	To be quoted
Miscellaneous Expenses	To be quoted
Total Estimated Cost	₹14,714,900

**Payment terms:** - 10% advance on contract signing. - 80% based on monthly progress reports. - 10% upon completion and final approval.

Bid validity period: 120 days from bid submission deadline.
All financial proposals must be submitted electronically via the designated portal, adhering to the format specified in the tender documents.

The bidding process involves the following steps:

1. Download tender documents from the official portal.
2. Attend pre-bid meeting if scheduled.
3. Submit online bid including technical and financial proposals before the deadline.
4. Bid opening will be conducted publicly on the scheduled date.
5. Evaluation of bids based on technical compliance and financial competitiveness.
6. Award of contract to the successful bidder.

Key Dates	Details
Bid submission start	14-05-2025 15:30
Bid submission end	03-06-2025 18:00
Bid opening	04-06-2025 11:00 (Preliminary), 12:00 (Commercial)

**Important:** Bidders must ensure all documents are uploaded correctly and meet the eligibility criteria. Late submissions will be rejected.

Bids will be evaluated based on:

Criteria	Weightage
Technical competence and experience	40%
Financial offer	30%
Past performance and project quality	20%
Compliance with eligibility criteria	10%

**Minimum thresholds:** - Technical score must be at least 70%. - Financial proposals should be competitive. - All documents must be valid and complete. Evaluation will be transparent, and bidders may be asked for clarifications or presentations.

Date	Event	Details
14-05-2025	Bid Start	Bid submission begins at 15:30 hrs
03-06-2025	Bid End	Last date for bid submission at 18:00 hrs
04-06-2025	Bid Opening	Preliminary at 11:00 hrs, Commercial at 12:00 hrs
04-06-2025	Evaluation	Bids will be evaluated immediately after opening
15-06-2025	Award Notification	Expected date for contract award

**Note:** All deadlines are strict; bidders should plan accordingly.

For queries and assistance, contact:

Organization: Sardar Sarovar Narmada Nigam Limited
Department: Kachchh Branch Canal, Division No. 2/6, Bhachau
Contact Email: eekbcdn26@yahoo.com
Address: “Chamunda krupa”, Near Bhaveshwar Temple, Navagam Road, New Bhachau (Kachchh)-370140
Phone: +91-79-40007517, 40007514, 40007515
Support Team: (n)Procure Support, GNFC Ltd., Ahmedabad, Gujarat
Support Email: nprocure@ncode.in
Support Phone: 73590 21663
Bidders are encouraged to reach out for clarifications or training sessions before submission.

All prospective bidders are advised to carefully review the detailed tender documents available for download. A free vendor training session is organized every Saturday at (n)Code Solutions, GNFC Ltd., Ahmedabad, to assist bidders in understanding the electronic bidding process. Ensure compliance with all eligibility and technical requirements to qualify for bid evaluation. The tender emphasizes transparency, timely submissions, and adherence to safety and quality standards. Bidders should also verify all contact details and deadlines to avoid disqualification.