Government Tender for Carting of PSC Poles from PGVCL Factory to Various Destinations

This government tender invites qualified contractors for the carting of PSC (Pre-Stressed Concrete) poles from PGVCL's pole factory to designated destinations across the region. The project is managed by Paschim Gujarat Vij Company Limited, a key player in the power and energy sector in Gujarat. The scope includes transportation, handling, and delivery of PSC poles to ensure reliable power infrastructure. The tender aims to select experienced civil works contractors with proven logistics capabilities and compliance with safety standards. The project duration is estimated at 24 months, offering ample opportunity for bidders to showcase their expertise in large-scale civil transportation works. The tender process is open to eligible firms with relevant experience, financial stability, and proper certifications. Key dates include bid submission starting from 30th May 2025 and closing on 17th June 2025. Interested bidders must adhere to the specified eligibility criteria and submit all required documents to qualify for participation.

The scope of work includes:

• Transporting PSC poles from PGVCL's designated pole factory to various specified destinations.
• Handling and loading of poles at the factory and unloading at the destination sites.
• Ensuring safety and compliance with transportation regulations.
• Maintaining the integrity and quality of poles during transit.

The key deliverables are:

• Timely pickup and delivery of PSC poles.
• Proper documentation and reporting.
• Adherence to project timelines and safety standards.

Sequential Process:

1. Receive order and confirm delivery schedule.
2. Arrange transportation vehicles and necessary equipment.
3. Load PSC poles securely at the factory.
4. Transport poles to the designated destinations.
5. Unload and verify delivery.
6. Complete documentation and handover.

Specification	Details
Transport Mode	Heavy-duty trucks suitable for PSC poles
Delivery Time	As per schedule, within stipulated timelines
Safety Standards	Compliant with all applicable transportation safety norms
Documentation	Delivery challans, receipt acknowledgments

The contractor must ensure all activities comply with local regulations and safety standards, and maintain communication with project supervisors throughout the process.

✓ Must have valid registration and licensing for transportation and civil works.
✓ Proven experience in transporting PSC or similar civil infrastructure components.
✓ Financial stability with a minimum turnover of Rs. 2,30,000 in the last fiscal year.
✓ Submission of EMD of Rs. 22,980 along with bid documents.
✓ Submission of all required documents including:

• Tender Fee and EMD proof
• Power of Attorney (if applicable)
• Vehicle ownership/hiring documents
• Employee Provident Fund certificate
• PAN Card photocopy
• Solvency certificate issued by a scheduled bank of RBI
• List of partners (if applicable)
• List of similar orders executed in last two years in GUVNL or subsidiaries.

Financial Criteria	Minimum Turnover	Rs. 2,30,000
Experience	Completed at least 2 similar projects	Yes
Certification	Valid transportation and civil work licenses	Yes

The contractor must utilize heavy-duty trucks capable of handling PSC poles with dimensions up to specified standards. The technical parameters include:

Parameter	Specification
Vehicle Capacity	Minimum 20-ton load capacity
Safety Features	Proper securing mechanisms, safety signage
Certification	Vehicles must have valid RTO registration and insurance

Sequential procedures involve: 1. Inspection of vehicles for compliance. 2. Loading PSC poles with appropriate safety measures. 3. Securing poles to prevent movement during transit. 4. Transporting via approved routes. 5. Unloading at designated sites with safety supervision.

All vehicles must adhere to local transportation laws and safety norms, and carry necessary permits and certificates.

The estimated project cost is Rs. 23,00,000, with a bid value range between Rs. 22,98,000 and Rs. 23,00,000. The financial proposal should include detailed cost breakdowns such as transportation charges, loading/unloading fees, and miscellaneous expenses. Payment terms are linked to milestones:

• 30% advance upon contract signing.
• 40% after successful delivery of first batch.
• 30% upon completion of project and final acceptance.
  Bidders must submit a valid EMD of Rs. 22,980 along with their bid, which will be refunded to unsuccessful bidders as per tender rules. The financial bid should be valid for 180 days from the submission deadline.

The bidding process involves the following steps:

1. Download the tender documents from the official portal.
2. Submit the required documents and bid fee before the bid deadline.
3. Attend the pre-bid meeting if scheduled.
4. Submit technical and price bids electronically through the portal.
5. The technical bid will be evaluated first.
6. Shortlisted bidders will be invited for price bid opening.
7. Final evaluation and award will be based on combined scores.

Event	Date	Details
Bid Submission Start	30-05-2025	Bidders can submit bids online
Bid Submission End	17-06-2025 18:00	Last date for submission
Technical Evaluation	23-06-2025	Evaluation of technical bids
Price Bid Opening	24-06-2025	Opening of financial bids

All steps must be completed within specified timelines to qualify for award.

Bids will be evaluated based on:

Criteria	Weightage
Technical competence and experience	50%
Financial proposal	30%
Past performance and order history	20%

Minimum qualifying marks for technical evaluation are 70%. Bidders must meet all eligibility criteria and submit complete documentation. The highest scoring bid, considering the combined evaluation, will be awarded the contract. Transparency and adherence to tender conditions are mandatory for successful qualification.

Date	Event	Details
30-05-2025	Bid Start Date	Bidders can begin submitting proposals
17-06-2025	Bid Submission End Date	Last date for bid submission at 6:00 PM
23-06-2025	Technical Evaluation	Evaluation of technical bids at 11:30 AM
24-06-2025	Price Bid Opening	Opening of price bids at 11:00 AM
23-06-2025	Priliminary Evaluation	Evaluation at 11:00 AM

**All deadlines are strict; late submissions will not be accepted.**

For queries and assistance, contact:

Superintending Engineer, Circle Office, Bhavnagar

• Email: bvncivil@gebmail.com
• Phone: 9925209218
• Address: Old Power House Compound, Chavdi Gate, Bhavnagar

Contact Person	Role	Email	Phone
Superintending Engineer	Tender Incharge	bvncivil@gebmail.com	9925209218

Support for online bid submission and document clarification is available during office hours.

All bidders are encouraged to attend the free vendor training sessions organized every Saturday at (n)code solutions, Ahmedabad, to familiarize themselves with the online bidding process. The tender document can be downloaded free of cost from the official portal. Ensure all documents are complete, signed, and sealed as per instructions. The project offers an excellent opportunity for experienced civil and transportation firms to secure a government contract in the power infrastructure sector. Strict compliance with eligibility and technical specifications is mandatory for successful participation.