Government Tender for Civil & Electromechanical Asset Maintenance in Bharuch District

This government tender invites qualified contractors to undertake the comprehensive operation and maintenance of civil and electromechanical assets for the Chaklad Rural Water Supply Scheme in Bharuch, Gujarat. The project involves managing structures such as elevated service reservoirs, pump houses, pipelines, valves, and electrical equipment to ensure continuous potable water supply. The scope includes maintaining water infrastructure for 9 villages and 0 towns over a 14-month period, excluding supply of chemicals like PAC, bleaching powder, and chlorine gas. The project is managed by the Gujarat Water Supply and Sewerage Board (GWSSB) under the Public Health Works Division, Bharuch. Bidders must meet eligibility criteria including submission of tender fee, EMD, relevant documents, and financial turnover certificates. The estimated project cost is approximately INR 48.16 lakh, with a bid validity of 130 days. The tender process is open, with detailed stages and evaluation criteria designed to ensure transparency and quality. Interested contractors are encouraged to review the tender documents and submit their bids within the specified deadlines.

The scope of work includes:

• Operation & Maintenance of Civil & Electromechanical Assets such as:
  • Structures
  • Elevated Service Reservoirs (E.S.R)
  • HGLR (Hydropneumatic Ground Level Reservoir)
  • Sumps
  • Pump houses
  • Staff quarters
  • Distribution pipelines
  • Valves
  • Pumping machinery
  • Electrical equipment
  • Chemical plants
• Ensuring continuous supply of 0.92 MLD potable water to 9 villages and 0 towns in the Amod Taluka, Bharuch District.
• Regular inspection, servicing, and repairs of all infrastructure components.
• Monitoring and maintaining water quality in accordance with government standards.
• Supply of necessary chemicals (excluding PAC, bleaching powder, and chlorine gas).
• Documentation and reporting on operational status, maintenance activities, and water quality.

Item	Specification
Water Supply Capacity	0.92 MLD
Duration	14 months
Location	Chaklad RWSS, Amod Taluka, Bharuch
Exclusions	PAC, bleaching powder, chlorine gas

The contractor shall ensure compliance with all safety, environmental, and quality standards as specified by GWSSB and relevant authorities.

✓ Must have valid tender fee payment proof.
✓ Must submit Earnest Money Deposit (EMD) of INR 48,200 in the form of BG or DD.
✓ Must provide all required documents including registration, PAN, IT returns, GST registration, solvency certificates, and affidavits.
✓ Must hold electric license valid for the scope of work.
✓ All documents as per tender specifications must be submitted.

Criteria	Details
Tender Fee	INR 1,500 paid proof
EMD	INR 48,200 in BG/DD
Financial Turnover	Minimum annual turnover as specified in documents
Experience	Proven experience in water supply infrastructure maintenance
Valid Licenses	Electrical license for relevant work
Registration	Valid registration with government or authorized bodies

**Note:** Bidders must meet all criteria to qualify for bid evaluation.

The technical specifications include:

Parameter	Requirement
Water Capacity	0.92 MLD
Infrastructure	Structures, reservoirs, pipelines, electrical & mechanical equipment
Quality Standards	As per government norms
Electrical Equipment	Must meet IS standards
Chemical Handling	Safe handling and storage of chemicals (excluding specified chemicals)

Sequential steps for technical compliance: 1. Review tender documents and technical guidelines. 2. Ensure all equipment and materials meet specified standards. 3. Prepare technical bid with detailed specifications. 4. Submit technical documents before deadline. 5. Attend technical evaluation if required.

All technical submissions must adhere strictly to the standards outlined in the tender documents and relevant BIS standards.

The estimated project cost is approximately INR 48,16,854.00. The financial bid must be submitted in the prescribed format with the percentage rate for the scope of work. Payment terms include:

• Advance Payment: As specified in the tender
• Progress Payments: Based on milestones achieved
• Final Payment: After successful completion and acceptance

Cost Component	Amount (INR)
Estimated Cost	48,16,854
Tender Fee	1,500
EMD	48,200

Bidders should ensure their financial proposals are competitive and compliant with tender guidelines. Payments will be processed as per the terms outlined in the contract agreement.

The bidding process involves the following steps:

1. Download Tender Documents: From the official portal before the deadline.
2. Submission of Technical & Financial Bids: Electronically via the NProcure portal within the stipulated dates.
3. Bid Opening: Technical bids will be opened on the scheduled date.
4. Evaluation: Based on eligibility, technical compliance, and financial offers.
5. Award of Contract: To the successful bidder.

Timeline	Event	Details
20-05-2025	Bid Submission Start	Bidders can start submitting bids
31-05-2025	Bid Submission End	Last date for bid submission
03-06-2025	Evaluation & Opening	Preliminary and commercial evaluation
11-06-2025	Award Notification	Successful bidder informed

**Important:** Bidders must ensure complete and accurate submission as per instructions, including mandatory documents and certificates.

The evaluation will be based on:

Criteria	Weightage
Technical competence & experience	40%
Financial offer	30%
Past performance & references	20%
Compliance with tender conditions	10%

**Minimum qualifying marks:** 60% overall. Bidders must meet all eligibility and technical criteria to qualify for financial evaluation. The scoring will prioritize experience, technical capability, and cost competitiveness. The highest scoring bidder will be awarded the contract, subject to compliance with all terms and conditions.

Date	Event	Details
20-05-2025	Bid Submission Start	Bidders can begin submitting bids
31-05-2025	Bid Submission End	Last date for bid submission
03-06-2025	Technical & Commercial Evaluation	Evaluation of bids
11-06-2025	Contract Award	Final decision and notification

**Note:** All deadlines are strict; late submissions will not be entertained.

For queries and assistance, contact:

Superintending Engineer, Public Health Circle, GWSSB

• Address: Office of Superintending Engineer, Public Health Circle, GWSSB Jal bhavan Building, 1st Floor, Near Gujarat gas circle, Adajan, Surat – 395009
• Phone: 9978406656
• Email: nprocure@ncode.in

Support Team:

• (n)Code Solutions, GNFC Ltd.
• Address: S.G. Road, Bodakdev, Ahmedabad - 380054
• Phone: +91-79-40007517, 40007514, 40007515
• Toll-Free: 73590 21663

Bidders are encouraged to contact for clarifications, training, or support regarding the e-procurement process.

All interested bidders must review the detailed tender documents available for download via the provided links. The tender process is fully electronic, and bidders are required to procure a valid Digital Certificate for signing bids. A free vendor training camp is organized every Saturday between 4:00 PM and 5:00 PM at (n)Code Solutions office. Ensure compliance with all technical, financial, and legal requirements to participate successfully. The Gujarat Water Supply and Sewerage Board emphasizes transparency and fairness in procurement, and bidders are advised to adhere strictly to the guidelines and deadlines specified.