Government Tender for Civil Works: Renovation & Maintenance in Bhavnagar

This government tender invites qualified contractors to undertake civil renovation, maintenance, and miscellaneous civil works across all offices in Bhavnagar city-1 Division under Bhavnagar circle. The project aims to enhance infrastructure and ensure operational efficiency within the power and energy sector. The scope includes civil repairs, structural modifications, and upkeep of government facilities. The estimated project cost is approximately Rs. 33,72,235, with a completion period of 6 months. Bidders must meet specific eligibility criteria, including experience in similar civil projects over the past 7 years, financial stability, and requisite certifications. The tender process is structured into preliminary, technical, and price bid stages, with clear deadlines and submission requirements. The project is managed by Paschim Gujarat Vij Company Limited, with the Superintending Engineer, Circle Office, Bhavnagar, acting as the bid opening authority. This opportunity is ideal for experienced civil contractors seeking government projects in Gujarat, especially within the power and energy infrastructure sector.

• Conduct renovation, maintenance, and miscellaneous civil works in all offices of Bhavnagar city-1 Division.
• Perform structural repairs, plastering, painting, flooring, and electrical upgrades as required.
• Ensure compliance with safety standards and technical specifications.

• The process includes:

1. Site assessment and preparation.
2. Procurement of materials as per specifications.
3. Execution of civil works in phases, adhering to timelines.
4. Quality checks and safety inspections.
5. Final completion and handover.

• Key deliverables include:

Item	Specifications
Civil Repairs	Structural strengthening, plastering, painting
Flooring	Tile and cement flooring as per standards
Electrical Works	Wiring, lighting, and electrical fixtures
Safety Compliance	Adherence to safety codes and standards

• All work must be completed within the stipulated 6 months, with adherence to approved designs and technical guidelines.

✓ Must have valid GST registration, PAN card, and cancel cheque photocopy.
✓ Must submit a signed and stamped tender copy including commercial terms and technical bid.
✓ Notarized Power of Attorney required for partnership firms.
✓ All amendments, if any, must be signed and sealed.
✓ Attested copies of PAN, GST registration, Employee Provident Fund certificate, and Solvency certificate (not older than 12 months) issued by scheduled/Nationalized banks.
✓ Registration in appropriate class as specified in the tender or higher.
✓ Experience in successfully completing similar civil works in the last 7 years:

Criteria	Minimum Requirement
Similar works completed	3 works costing ≥ 40% of estimated cost
or	2 works costing ≥ 50% of estimated cost
or	1 work costing ≥ 80% of estimated cost
✓ Average annual turnover during last 3 years should be at least 30% of estimated cost.
✓ Certified balance sheet and profit/loss accounts for last 3 years if tender exceeds Rs. 50 Lakh.

Parameter	Requirement
Civil Works	Structural repairs, plastering, painting, flooring
Material Standards	Comply with IS standards and project specifications
Equipment	Use of approved electrical and civil materials
Procedures

1. Site inspection 2. Material procurement 3. Execution as per approved drawings 4. Quality assurance 5. Final inspection | | Technical compliance | All works must meet local safety and building codes |

code
Specifications for electrical wiring:

• Copper wiring conforming to IS:694
• Proper earthing and safety devices
• Use of ISI marked fixtures

The estimated project cost is Rs. 33,72,235. The bid security (EMD) amount is Rs. 33,723. Payment terms include:

• 10% advance upon contract signing.
• 40% progress payment after completion of initial phases.
• 50% upon final completion and approval.

Cost Breakdown	Amount (Rs.)
Estimated Cost	33,72,235
EMD	33,723
Payment Schedule	As per project milestones
Validity of Offer	180 days from bid submission deadline

Bidders must submit detailed financial proposals aligned with these terms, ensuring transparency and compliance.

1. Download tender documents and review all specifications.
2. Submit the Tender Fee and EMD payment proof before the deadline.
3. Upload all required technical documents and bid forms online.
4. Attend the pre-bid meeting if scheduled.
5. Submit the price bid through the designated portal.
6. Bids will be evaluated in stages: preliminary, technical, and price.
7. Final award will be based on evaluation results.

Timeline	Date & Time
Bid Submission Start	30-05-2025 00:00
Bid Submission End	17-06-2025 18:00
Preliminary Evaluation	23-06-2025 11:00
Technical Evaluation	23-06-2025 11:30
Price Bid Opening	24-06-2025 11:00

**Important:** Ensure all documents are complete and submitted before the deadline to avoid disqualification.

Criteria	Maximum Score
Technical competence	50
Experience in similar projects	30
Financial stability	10
Price competitiveness	10

Evaluation factors include: - Quality of technical proposal - Past project performance - Financial health and turnover - Bid price relative to estimated cost

Minimum qualifying score for technical evaluation is 70%. Bidders must meet all eligibility criteria to qualify for the final evaluation.

Date	Event	Details
30-05-2025	Bid Start Date	Opening of bid submission
17-06-2025	Bid End Date	Last date for bid submission
23-06-2025	Preliminary & Technical Evaluation	Evaluation of bid documents
24-06-2025	Price Bid Opening	Final bid evaluation
25-06-2025	Award Notification	Expected date of contract award

**Critical:** All submissions must be completed by 18:00 on 17-06-2025.

Contact Person	Details
Name	The Superintending Engineer, Circle Office, Bhavnagar
Email	bvncivil@gebmail.com
Phone	9925209218
Address	Old Power House Compound, Chavdi Gate, Bhavnagar

For queries or clarifications, bidders can contact the above email or phone during working hours. Support is available for online bid submission and document preparation.

All bidders are encouraged to attend the free vendor training sessions organized every Saturday at (n)code solutions, Ahmedabad, to familiarize themselves with the e-procurement process. Detailed tender documents, including terms, conditions, and technical specifications, are available for download from the official portal. Bidders must ensure compliance with all eligibility and submission requirements to participate successfully. The project emphasizes transparency, quality, and timely completion, aligning with government standards for civil infrastructure projects in Gujarat.