Government Tender for Comprehensive Maintenance of R.O. Plant at Gandhinagar - Electrical Works

This government tender invites qualified contractors to undertake comprehensive maintenance of the Reverse Osmosis (R.O.) Plant installed at a non-residential building in Gandhinagar. The project is managed by the Capital Project Electrical Sub Division No. 21, Gandhinagar, and aims to ensure uninterrupted water purification services for a duration of 1 year. The tender is open to electrical and maintenance service providers with relevant experience and valid licenses. The scope includes routine inspections, repairs, and preventive maintenance of the R.O. Plant, ensuring compliance with safety and quality standards. The estimated project cost is approximately ₹99,999.09, with a bid validity of 120 days. Interested bidders must submit their proposals online through the NPROCURE portal before the deadline, adhering to all eligibility and technical requirements. This opportunity is ideal for electrical contractors, maintenance agencies, and firms specializing in water treatment plant upkeep seeking government projects in Gujarat.

The scope of work includes:

• Routine inspection and servicing of the R.O. Plant to ensure optimal operation.
• Preventive maintenance tasks including cleaning, filter replacement, and system calibration.
• Repair and replacement of faulty components to minimize downtime.
• Monitoring and maintaining water quality parameters as per standards.
• Documentation and reporting of maintenance activities.

The process involves:

1. Initial assessment and site inspection.
2. Preparation of maintenance schedule.
3. Execution of scheduled maintenance activities.
4. Troubleshooting and urgent repairs.
5. Final reporting and handover.

Key deliverables include a detailed maintenance report, compliance with safety norms, and timely completion of tasks as per the schedule.

Specification	Requirement
Maintenance Period	1 Year
Plant Location	Non-residential building, Gandhinagar
Work Category	Electrical & Water Plant Maintenance
Certification	Valid electrical contractor license, G.S.T. registration

Bidder must ensure all activities are performed as per technical standards and safety regulations. The scope also covers coordinating with the department for inspections and approvals.

✓ Must have a valid electrical contractor license and registration in the E-2 category or above.
✓ Must possess a valid G.S.T. registration number.
✓ Must submit a copy of the tender fee payment receipt.
✓ Must provide an E.M.D. in FDR form valid for at least 180 days or an exemption certificate.
✓ Must demonstrate current bank solvency of at least 20% of the tender value, issued by a nationalized or scheduled bank.
✓ Must have relevant experience in maintaining water treatment or electrical systems, supported by Form 3A.

Qualification Criteria	Details
Tender Fee	₹300 (non-refundable)
E.M.D.	₹1000 in FDR form or exemption
Bank Solvency	20% of ₹99,999.09
Valid Contractor Registration	E-2 or above category
Electrical License	Valid and current
Experience	Proven work in water plant maintenance
G.S.T. Registration	Valid and active

All documents must be submitted in scanned copies as per the specified format and within the stipulated deadline.

The technical specifications require bidders to ensure:

Parameter	Specification
Water Quality Standards	As per IS 10500:2012
Power Supply	230V/415V, 50Hz
System Capacity	As per existing plant capacity
Components	High-quality filters, membranes, and pumps
Maintenance Tools	Standard tools compliant with safety norms

Process for technical compliance:

1. Review the existing plant specifications.
2. Ensure all replacement parts meet IS standards.
3. Conduct routine testing and calibration.
4. Document all technical activities and results.

Bidder must submit technical compliance documents along with their proposal, including detailed specifications of all components to be used, ensuring adherence to safety and quality standards.

The estimated project cost is approximately ₹99,999.09. Bidders are required to quote their rates in percentage terms or fixed amount as per the tender format. Payment will be made in installments based on completion of specific milestones, with the final payment subject to approval of the final inspection report.

Cost Breakdown	Amount (INR)
Total Estimated Cost	₹99,999.09
Bid Security (EMD)	₹1000
Payment Terms	30% advance, 40% after mid-term review, 30% on completion

Bidders must include detailed financial proposals, including breakdowns of costs for labor, materials, and overheads. All payments will be processed as per the terms specified in the tender document, with adherence to financial regulations and audit requirements.

The bidding process involves the following steps:

1. Registration on the NPROCURE portal and download of tender documents.
2. Submission of online bid including technical and financial proposals before the deadline.
3. Opening of technical bids for evaluation.
4. Shortlisting of qualified bidders based on eligibility and technical compliance.
5. Commercial bid opening for shortlisted bidders.
6. Award of contract to the successful bidder.

The timeline for submission is:

Event	Date & Time
Bid Submission Start	17-05-2025 14:00
Bid Submission End	31-05-2025 16:00
Bid Opening	31-05-2025 16:02

Bidders must ensure complete and accurate submission of all required documents and adhere to the specified timelines. No physical submissions are accepted.

Bids will be evaluated based on:

Criteria	Weightage
Technical Competence & Experience	50%
Price Proposal	30%
Compliance with Technical Specifications	20%

Minimum qualifying marks in technical evaluation are 70%. The evaluation factors include: - Past performance in similar projects - Technical approach and methodology - Financial competitiveness - Certification and licensing validity

Bidders must meet all eligibility criteria and provide comprehensive documentation to qualify for further evaluation. The highest-scoring bid will be awarded the contract, subject to compliance with all terms and conditions.

Date	Event	Details
17-05-2025	Bid Submission Start	Bidders can begin submitting their proposals online
31-05-2025	Bid Submission End	Last date for bid submission at 16:00 hrs
31-05-2025	Bid Opening	Technical bid opening at 16:02 hrs
31-05-2025	Evaluation Completion	Expected date for completing technical evaluation
TBA	Contract Award	To be notified after evaluation

All deadlines are strict; late submissions will not be entertained. Bidders should ensure timely submission to participate in the tender process.

For any queries or clarifications, bidders can contact:

Dy. Executive Engineer, Capital Project Electrical Sub Division No 21, Gandhinagar

Contact Method	Details
Email	cp21gandhinagar@gmail.com
Address	3rd Floor, B Block, Patnagar Yojna Bhavan, Sector No 16, Gandhinagar
Phone	+91-79-40007517, 40007514, 40007515
Support Team	(n)Code Solutions, GNFC Ltd., Ahmedabad
Support Email	nprocure@ncode.in
Toll-Free	73590 21663

Bidders are encouraged to utilize the vendor training sessions available every Saturday at the specified location for better understanding of the online bidding process.

All participating bidders must ensure compliance with the detailed terms and conditions outlined in the tender documents. The tender process is conducted electronically via the NPROCURE portal, and physical submissions are not accepted. Bidders should verify their eligibility and prepare all required documents in advance. The department reserves the right to accept or reject any bid without assigning reasons. For further assistance, bidders can contact the support team listed above. This tender offers an excellent opportunity for electrical and maintenance firms to secure a government contract in Gandhinagar, Gujarat, emphasizing quality, compliance, and timely execution.