Government Tender for Hiring Truck/Tempo with Loading & Unloading at Valsad

This government tender invites qualified contractors to bid for the hiring of Truck/Tempo with loading and unloading of materials and transformers at Valsad city division and sub-division offices under the jurisdiction of Valsad city division. The project aims to ensure efficient transportation services for power infrastructure maintenance and development. The tender is issued by Dakshin Gujarat Vij Company Ltd. (DGVCL), a key player in Gujarat's power distribution sector. The scope includes transportation of transformers and materials, adhering to specified timelines and safety standards. The project duration is 12 months, with an estimated cost of approximately 20 lakh INR. Bidders must meet specific eligibility criteria, including experience, valid certifications, and financial stability. The tender process is open, with detailed technical and commercial evaluation phases. Interested bidders are encouraged to review the tender documents, including Schedule A, Bid Document, and General Terms & Conditions, available for download. The tender deadline is June 25, 2025, with bid submission starting from June 6, 2025.

The scope of work includes:

• Loading and unloading of transformers and materials at designated locations.
• Transportation of materials using trucks/tempo as per specified standards.
• Ensuring safety and timely delivery of all items.

The process involves:

1. Preparation of transportation plan in accordance with project requirements.
2. Loading of transformers and materials at the specified site.
3. Transportation to the designated Valsad city division and sub-division offices.
4. Unloading and placement at the specified locations.
5. Compliance with safety protocols and documentation.

Key deliverables include:

Item	Specification
Vehicle Type	Truck/Tempo suitable for transformer loading
Loading Capacity	As specified in tender documents
Delivery Timeline	As per project schedule
Safety Standards	Compliance with government norms

Bidder must ensure all activities are completed within the completion period of 12 months, adhering to quality and safety standards.

Bidders must fulfill the following eligibility criteria:

• ✓ Must have a valid EPF Code No. allotted by RPFC.
• ✓ Provide a Copy of Pan Card of the firm or individual bidder.
• ✓ Submit experience certificates demonstrating satisfactory completion of similar work.
• ✓ Provide copies of the last three annual work orders.
• ✓ Valid GST registration is mandatory.
• ✓ Must submit all documents as specified in the tender documents.

Qualification Criteria	Details
Experience	Minimum of 2 years in transportation of heavy equipment
Financial Stability	Demonstrated through previous work orders and financial documents
Certification	Valid digital signature certificate and relevant licenses
Other	Compliance with all technical and legal requirements as per tender guidelines

**Note:** Non-compliance with any eligibility criterion will lead to disqualification.

The technical specifications include:

Parameter	Requirement
Vehicle Type	Truck/Tempo suitable for transformer transportation
Loading Capacity	Minimum 5 tons
Safety Standards	Must meet government safety norms
Certification	Valid vehicle registration and insurance

Procedures for bidders: - Review detailed specifications in the tender documents. - Ensure vehicle compliance and safety standards. - Prepare technical bid with all supporting documents. - Submit bid before the deadline.

Technical compliance is critical for evaluation and successful execution of the project.

The estimated project cost is approximately 20 lakh INR. The financial bid should include:

Cost Component	Amount (INR)
Transportation Charges	As per schedule
Loading/Unloading Fees	As per tender
Miscellaneous Expenses	Included

Payment terms: - 30% advance upon contract signing. - Remaining 70% after successful completion of each milestone. - Payments will be made based on submitted invoices and verification.

Bidders must provide detailed cost breakdowns and adhere to the budget constraints specified in the tender documents.

The bidding process involves the following steps:

1. Download Tender Documents from the official portal before the deadline.
2. Prepare Technical and Financial Bids as per instructions.
3. Submit bids electronically through the designated portal before 18:25 on June 25, 2025.
4. Bid opening will be conducted on June 26, 2025, at 11:00 AM for technical evaluation.
5. Commercial evaluation will follow on the same day at 12:01 PM.
6. Award of contract will be based on the evaluation results.

Important: Ensure all documents are complete and submitted within the stipulated timelines to avoid disqualification.

Bids will be evaluated based on:

Criteria	Weightage
Technical compliance	50%
Experience and past performance	30%
Cost competitiveness	20%

Minimum thresholds: - **Technical compliance** score must be at least 70%. - **Experience** with similar projects must be demonstrated. - **Financial bids** will be considered only from technically qualified bidders.

Evaluation factors include quality of equipment, bidder’s experience, financial stability, and adherence to safety standards.

Date	Event	Details
06-06-2025	Bid Submission Start	Bidders can start submitting their bids online
25-06-2025	Bid Submission End	Last date for bid submission at 18:25
26-06-2025	Technical Evaluation	Evaluation at 11:00 AM
26-06-2025	Commercial Evaluation	Evaluation at 12:01 PM
27-06-2025	Contract Award	Expected date for contract finalization

**Note:** All deadlines are strict; late submissions will not be entertained.

For queries and assistance, contact:

Officer Inviting Bids: The E.E., DGVCL Valsad City Division
Address: DAKSHIN GUJARAT VIJ COMPANY LIMITED, City Division Office, Valsad, Gujarat, 396001
Phone: 6359638524
Email: nprocure@ncode.in

Support and training sessions are available at (n)code Solutions, Ahmedabad. Bidders are encouraged to utilize these resources for smooth participation.

All bidders must carefully review the detailed tender documents, including Schedule A, Bid Document, and General Terms & Conditions, available for download via provided links. The tender process is fully electronic, requiring valid digital signatures. Bidders should ensure compliance with all technical, legal, and financial criteria to qualify for evaluation. The project aims to enhance power distribution infrastructure in Valsad, and timely, compliant submissions are critical for success.