Government Tender for Electrical Works: Erection, Maintenance & Nut-Bolt Scheme at HALOL Division

This government tender invites qualified electrical contractors to undertake erection, maintenance, and Nut-Bolt work at HALOL division within Panchmahal district. The project is part of the Revamped Reforms-Based and Result-linked Distribution Sector Scheme, aiming to enhance power infrastructure. The scope includes installation, testing, and commissioning of HT/LT lines and transformers, along with ongoing maintenance. The tender is issued by Madhya Gujarat Vij Company Limited (MGVCL), a key player in the Power & Energy sector, seeking reliable and experienced bidders. The project duration is 12 months with an estimated cost of approximately INR 29.0 million. Bidders must adhere to specified eligibility criteria, submit the required documents, and participate through the e-Procurement platform. The tender process involves multiple stages, including preliminary and commercial evaluations, with clear deadlines and submission guidelines. This opportunity is ideal for electrical contractors with proven experience in similar infrastructure projects and compliance with government procurement norms.

• Erection of HT/LT lines and Transformers as per technical specifications.
• Installation of Nut-Bolt components under scheme guidelines.
• Testing and commissioning of electrical infrastructure.
• Maintenance work during and post-installation.

1. Site Preparation: Clearing and setting up work zones.
2. Material Delivery: Ensure timely procurement and delivery of all required components.
3. Installation: Follow technical drawings and safety standards.
4. Testing: Conduct operational tests to ensure compliance.
5. Handover: Complete documentation and handover to the authority.

Item	Specification
Power Voltage	HT/LT as per standards
Transformers	Suitable capacity as specified
Nut-Bolt Work	High-quality, durable materials
Maintenance	Scheduled and emergency repairs

All work must comply with the specifications outlined in the tender documents, including safety, quality standards, and environmental regulations. Bidders are required to submit detailed work plans, timelines, and resource allocations for approval.

• ✓ Must have valid electrical contractor licenses and certifications.
• ✓ Proven experience in executing similar electrical infrastructure projects.
• ✓ Financial stability with a minimum turnover of INR 10 million in the last 3 years.
• ✓ Submission of all required documents: tender fee receipt, EMD receipt, and Schedule-B.
• ✓ Compliance with government procurement policies and safety standards.

Qualification Criteria	Details
Tender Fee	INR 8,850 (non-refundable)
EMD	INR 2,90,000
Experience	Minimum 3 years in electrical works
Financials	Turnover of at least INR 10 million in last 3 years
Documents	Valid licenses, experience certificates, and financial statements

Bidders must ensure all eligibility requirements are met and documented as per the tender guidelines to qualify for participation.

Parameter	Requirement
Voltage Level	HT/LT as per Indian standards
Transformers	Capacity: 100 kVA to 500 kVA
Nut-Bolt Components	Corrosion-resistant, high-strength steel
Testing Standards	IS 732-2019 for electrical equipment
Installation	Follow approved technical drawings

Sequential process: 1. Review technical specifications. 2. Prepare installation plan. 3. Procure required materials. 4. Execute erection and installation. 5. Conduct testing and commissioning. 6. Complete documentation and handover.

All technical activities must adhere to the standards specified in Schedule-B and the tender notice, ensuring safety and quality compliance.

The estimated project cost is INR 29,00,00,000. Bidders must submit a bid security (EMD) of INR 2,90,000 along with their proposals. The financial bid should include detailed cost breakdowns covering material, labor, transportation, and overheads. Payment terms are linked to project milestones, with an initial advance and subsequent payments upon completion of specified stages. The total project budget must be strictly adhered to, and any variation must be approved in writing. Bidders are advised to prepare comprehensive financial proposals aligned with the tender's scope and specifications to ensure competitiveness.

1. Download the tender documents from the official portal.
2. Submit the tender fee and EMD through the designated online platform.
3. Upload all required documents for preliminary evaluation.
4. Attend the pre-bid meeting if scheduled.
5. Submit technical and financial bids before the deadline.
6. The evaluation will be conducted on 02-07-2025 for preliminary and 03-07-2025 for commercial stages.

Timeline	Event	Details
10-06-2025	Bid Submission Start	Bidders can start submitting bids
01-07-2025	Bid Submission End	Last date for bid submission at 4:00 PM
02-07-2025	Preliminary Evaluation	Evaluation of technical documents
03-07-2025	Commercial Evaluation	Final evaluation and award

**Bidders must ensure all submissions are complete and adhere to the specified formats and deadlines.**

Bids will be evaluated based on technical competence, experience, financial stability, and compliance with tender requirements. The scoring will be as follows:

Criteria	Weightage
Technical Experience	40%
Financial Strength	30%
Past Performance	20%
Compliance & Documentation	10%

Minimum qualifying marks are 70% overall. The evaluation factors include quality of work, timely delivery, safety standards, and cost competitiveness. Bidders must meet all mandatory criteria to be considered for final selection.

Date	Event	Details
10-06-2025	Tender Notice Release	Tender published online
01-07-2025	Last Date for Bid Submission	4:00 PM deadline
02-07-2025	Preliminary Evaluation	Technical assessment
03-07-2025	Commercial Evaluation	Price bid assessment
05-07-2025	Award Notification	Final decision announcement

**Note: Bidders are advised to submit all documents before the deadline to avoid disqualification.**

• Madhya Gujarat Vij Company Limited (MGVCL)
• Address: MGVCL HALOL DIVISION OFFICE, 66KV GETCO COMPOUND, NEAR LUCKY STUDIO, AT POST-MAGHASAR, TA-KALOL, DIST-PMS, PIN-389330
• Email: halolomdn@gebmail.com
• Contact: +91-79-40007517, 40007514, 40007515
• For support and queries, contact the NProcure support team at (n)code solutions, Ahmedabad.

Name	Position	Contact	Email
Executive Engineer	Bid Inviting Authority	+91-79-40007517	halolomdn@gebmail.com

All communications should be directed to the designated contact points for clarity and official correspondence.

Bidders are encouraged to attend the free vendor training sessions organized every Saturday from 4:00 PM to 5:00 PM at (n)code solutions, GNFC Ltd., Ahmedabad. This training covers online bidding procedures, document submission, and digital certificate usage. The tender documents are available for free download from the official portal until the bid end date. Ensure compliance with all technical, financial, and procedural requirements as outlined in the tender notice and associated documents. Late submissions or incomplete documentation will lead to disqualification. Bidders must also ensure their digital certificates are valid and properly configured for secure online bidding.