Government Tender for Fire Fighting System Installation at Dry Hostel, Surat

This government tender invites qualified contractors to provide Fire Fighting System work at the Dry Hostel (Boys) in Anjana, Surat District. The project aims to enhance fire safety infrastructure at the hostel facility, ensuring compliance with safety standards. The tender is issued by the Surat Division 1 under the Roads and Buildings Department of Gujarat. The scope includes installation, testing, and commissioning of fire safety equipment as per detailed specifications. The project has an estimated cost of approximately ₹84.68 lakh, with a completion period of 6 months. Bidders must meet specific eligibility criteria, including valid registration, experience, and financial stability. The tender process involves submission of technical and financial bids, with evaluation based on predefined criteria. The tender notice is accessible online, with detailed documents available for download. This opportunity is ideal for experienced fire safety contractors and infrastructure companies aiming to contribute to public safety infrastructure in Gujarat.

The scope of work includes:

• Installation of Fire Fighting Systems as per the specifications detailed in the tender documents.
• Site Preparation and Civil Works required for the installation.
• Supply of Fire Safety Equipment including fire alarms, sprinklers, extinguishers, and other relevant hardware.
• Testing and Commissioning of the entire fire safety system to ensure operational efficiency.
• Documentation and Handover of all relevant manuals, certificates, and as-built drawings.

Key Deliverables:

• Complete fire safety system installation
• System testing reports
• Training and handover documentation

Sequential Process:

1. Site survey and preparation
2. Procurement of equipment
3. Installation of fire safety infrastructure
4. System testing and commissioning
5. Final inspection and handover

Specification	Details
Estimated Cost	₹84,67,712.66
Completion Period	6 months
Location	Dry Hostel (Boys), Anjana, Surat
Certification	Must meet Gujarat fire safety standards

**Important Requirements:** - Adherence to safety norms - Use of approved materials - Compliance with technical specifications - Timely completion as per schedule

✓ Must have valid registration certificate of appropriate class (D Class & Above)
✓ Submission of Bid Document Fee / Tender Fee via Demand Draft
✓ Valid Bid Security / EMD of ₹85,000, with third-party confirmation if applicable
✓ GST registration number
✓ Demonstrated work experience with at least 40% of the estimated project cost in similar fire safety projects
✓ Submission of other valid supporting documents
✓ Undertaking to invest a minimum of 25% of the contract value in cash during project implementation
✓ Validity of undertaking for 120 days

Qualification Criteria	Details
Registration Class	D Class & Above
Work Experience	Minimum 40% of estimated project cost in similar projects
Financial Stability	Proof of financial capacity as per tender norms
EMD	₹85,000 (or valid exemption certificate)
Documents to Submit	Registration Certificate, EMD, GST, Work Experience proofs, Undertaking documents

**Note:** Bidders must meet all eligibility criteria to qualify for bid evaluation.

The technical specifications include installation of fire detection and suppression systems compliant with Gujarat fire safety standards. The system must include automatic sprinklers, fire alarms, extinguishers, and emergency signage. Equipment must be sourced from approved manufacturers, with certifications provided. The installation process involves site preparation, equipment placement, wiring, and testing. The system should be capable of covering the entire hostel area with specified fire safety coverage. The process includes:

• Site assessment
• Procurement of approved fire safety equipment
• Installation as per detailed drawings
• System integration and testing
• Final inspection and certification

Parameter	Requirement
System Type	Automatic fire detection & suppression
Certification	Approved by Gujarat fire safety authorities
Power Supply	Backup power available
Testing	Complete functional testing before handover
Documentation	As-built drawings, operation manuals

The installation must adhere to all safety and technical standards specified in the tender documents.

The estimated project cost is approximately ₹84,67,712.66. The financial bid must be submitted as a percentage rate of the total work. The payment schedule will follow milestones: 10% advance, 40% on completion of installation, and remaining 50% after successful testing and certification. The bid should include detailed cost breakdowns for materials, labor, testing, and other expenses. All payments are subject to certification by the inspecting authority. The bidder must provide a bank guarantee or EMD of ₹85,000 at bid submission. The total project budget must be adhered to, with any variation requiring prior approval. The tender emphasizes transparency and compliance with financial norms.

1. Download and review all tender documents from the official portal.
2. Submit the technical bid, including all required documents, by the deadline of 20-05-2025 at 6:00 PM.
3. Submit the financial bid, if applicable, after technical evaluation.
4. The technical bid will be evaluated on 21-05-2025 at 10:30 AM.
5. Financial bids will be opened on 21-05-2025 at 10:35 AM, only for technically qualified bidders.
6. The final award will be based on combined evaluation scores.

Timeline	Date & Time
Bid Submission Start	06-05-2025 12:00 PM
Bid Submission End	20-05-2025 6:00 PM
Technical Evaluation	21-05-2025 10:30 AM
Financial Evaluation	21-05-2025 10:35 AM

**Note:** Bidders must ensure all documents are correctly uploaded and meet the specified criteria. Late submissions will not be considered.

Bids will be evaluated based on:

• Technical competence (40%): Quality of proposed fire safety systems, compliance with specifications, and past experience.
• Financial offer (30%): Percentage rate or total bid amount.
• Experience and past performance (20%): Proven track record in similar projects.
• Compliance with eligibility criteria (10%): Submission of all required documents.

Evaluation Factor	Max Score	Minimum Threshold
Technical Quality	40 points	20 points
Cost Effectiveness	30 points	15 points
Past Experience	20 points	10 points
Document Compliance	10 points	5 points

Bidders must meet the minimum thresholds to qualify for the award. The final decision will consider the overall score, with priority given to quality and experience.

Date	Event	Details
06-05-2025	Bid Submission Start	Bidding process begins, online submission opens
20-05-2025	Bid Submission End	Last date and time for bid submission
21-05-2025	Technical Bid Evaluation	Technical assessment at 10:30 AM
21-05-2025	Financial Bid Opening	Financial bids opened at 10:35 AM
25-05-2025	Contract Award	Expected date for contract finalization

**Note:** All deadlines are strict; late submissions or queries after these dates will not be entertained.

• Office: EXECUTIVE ENGINEER’S OFFICE, SURAT (R&B) DIVISION NO.1, 3rd Floor, R&B Bhavan, Nanpura, Surat - 395001
• Email: eesurat1@yahoo.com
• Contact Person: Office designated officer for bid queries
• Phone: Not specified, contact via email for assistance

Contact Type	Details
Address	R&B Bhavan, Nanpura, Surat
Email	eesurat1@yahoo.com
Department	Roads and Buildings, Surat

Bidders are encouraged to contact the office for clarifications before submission.

All bidders must adhere to the terms and conditions specified in the tender documents. The submission process is entirely online, with required supporting documents uploaded digitally. Hard copies are not accepted unless specified. The project emphasizes transparency, timely completion, and compliance with safety standards. Bidders should review all documents thoroughly, including the detailed specifications, BOQ, and contractual terms, to ensure accurate and complete submission. The tender process is managed through the NPROCURE portal, and bidders are advised to register early to avoid last-minute technical issues. The successful bidder will be responsible for executing the work as per the schedule and quality standards outlined in the tender documents.