This government tender invites qualified contractors to provide and install a comprehensive fire fighting system at Sarthana Fire Station and Staff Quarters in Surat. The project includes installation, testing, and commissioning of fire safety equipment, ensuring compliance with safety standards. The scope covers both initial setup and a 1-year defect liability period, followed by a 5-year comprehensive annual maintenance contract. The estimated project cost is approximately ₹58,12,717.95, with a deadline for bid submission on 22nd May 2025. The tender is issued by Surat Municipal Corporation, a key government agency responsible for urban safety and infrastructure. Bidders must submit detailed technical and financial proposals through the online portal, adhering to specified eligibility criteria and submission guidelines. This opportunity is ideal for fire safety service providers, infrastructure contractors, and maintenance firms seeking government projects in Gujarat. The tender aims to enhance fire safety infrastructure at Surat’s key emergency response facilities, ensuring public safety and compliance with statutory requirements.

The scope of work includes:

• Supply, installation, and commissioning of fire fighting systems as per tender specifications.
• Installation of fire alarm, sprinkler, and suppression systems at Sarthana Fire Station and Staff Quarters.
• Testing and commissioning of all installed equipment to ensure operational readiness.
• Provision of all necessary materials, tools, and labor for complete installation.
• Compliance with applicable fire safety standards and codes.
• Provision of detailed documentation and operational manuals.
• Defect liability period of 1 year post-installation.
• Post-warranty comprehensive maintenance for 5 years, including regular inspections, servicing, and repairs.

Specification	Details
Equipment Type	Fire alarm systems, sprinklers, fire extinguishers
Standards	IS 2189, IS 1642, NFPA
Delivery Timeline	As per project schedule
Quality Assurance	Certified materials, tested equipment

The process involves:

1. Site assessment and finalization of system design.
2. Procurement of fire safety equipment.
3. Installation and integration of systems.
4. Testing, commissioning, and handover.
5. Ongoing maintenance and support.

Bidders must meet the following eligibility criteria:

• ✓ Must have valid registration and licenses for fire safety services.
• ✓ Must submit Scan Copy of Tender Fee of ₹2832.
• ✓ Must provide Scan Copy of EMD of ₹59,000.
• ✓ Must submit all required documents as per tender conditions.
• ✓ Must have prior experience in installing fire safety systems in government or large commercial projects.
• ✓ Financial stability demonstrated through turnover and balance sheets.

Qualification Criteria	Minimum Requirement
Annual Turnover	₹50 Lakhs (for last 3 years)
Experience	Minimum 3 similar projects completed
Certifications	Valid ISO 9001, ISI certifications
Financial Documents	Audited financial statements for last 3 years

**Note:** Only eligible bidders with complete documentation will be considered for evaluation.

The technical specifications include:

Parameter	Requirement
Fire System Type	Automatic sprinkler, fire alarm, and extinguishing systems
Standards	IS 2189, IS 1642, NFPA
Power Supply	230V AC with backup provisions
Control Panel	Microprocessor-based with remote monitoring
Testing	System must pass all functional and safety tests

Sequential process:

• Review technical drawings and specifications.
• Procure certified equipment as per standards.
• Install systems according to approved drawings.
• Conduct testing and commissioning.
• Obtain approval from inspecting authorities.

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Example technical parameter

FireAlarmModel: "FA-2025"
SprinklerType: "Dry Pipe"
CoverageArea: "2000 sq.m."

The estimated project cost is approximately ₹58,12,717.95. Bidders must submit a bid with a minimum EMD of ₹59,000 and a tender fee of ₹2832. The financial proposal should include:

Cost Component	Amount (INR)
Equipment & Materials	Based on specifications
Labour & Installation	As per scope
Maintenance (for 5 years)	To be quoted
Total Estimated Cost	₹58,12,717.95

Payment terms: - 30% advance on award of contract. - 40% after installation and testing. - Remaining 30% after final acceptance. - Maintenance payments to be scheduled annually.

All payments are subject to submission of valid invoices and certification from project authorities.

The bidding process involves the following steps:

1. Download tender documents from the official portal before the deadline.
2. Prepare technical and financial proposals as per instructions.
3. Submit bids electronically on nProcure platform before 22nd May 2025 at 6:00 PM.
4. Bid opening will be conducted publicly by the Deputy Municipal Commissioner.
5. Evaluation of bids based on technical compliance and financial competitiveness.
6. Award of contract to the successful bidder.

Timeline	Details
Tender Download Start Date	8th May 2025, 4:00 PM
Bid Submission End Date	22nd May 2025, 6:00 PM
Bid Opening Date	To be notified

**Important:** Bidders must ensure all documents are uploaded correctly. Late submissions will not be entertained.

Bids will be evaluated based on:

Criteria	Weightage
Technical compliance	40%
Experience & Past Performance	20%
Financial Offer	30%
Project Timeline	10%

**Minimum qualifying marks:** - Technical compliance score of at least 70% - Valid certifications and experience - Competitive financial bid

Evaluation factors include quality of proposed systems, bidder’s experience, financial stability, and adherence to project timelines.

Date	Event	Details
8th May 2025	Tender Download Start	Tender documents available online
22nd May 2025	Bid Submission Deadline	Last date and time for bid submission
22nd May 2025	Document Download End	Final date to download tender documents
To be notified	Bid Opening	Public opening of bids

**Note:** Bidders are advised to submit their proposals well before the deadline to avoid last-minute issues.

For queries and support, contact:

| Name | Deputy Municipal Commissioner (D) |
| Phone | 9825367443 |
| Address | NEW EAST ZONE (SARTHANA), Vahivati Bhavan, Surat |
| Email | nprocure@ncode.in |

Additional support can be obtained from (n)code Solutions, GNFC Ltd., Ahmedabad. Support hours are from 9:00 AM to 5:00 PM on working days. Ensure all queries are submitted in writing for prompt assistance.

Bidders are encouraged to attend the free vendor training sessions organized every Saturday at (n)code Solutions, GNFC Ltd., Ahmedabad. All documents must be submitted electronically via the nProcure portal. The tender process adheres to government procurement guidelines, ensuring transparency and fairness. Detailed tender documents, including technical specifications and terms, are available for download. Bidders should review all conditions carefully and ensure compliance to participate successfully.