Government Tender for Maintenance of Garden at Kothi Kacheri & Circuit House, Gandhinagar

This government tender invites qualified contractors to undertake the maintenance of gardens located within the premises of Kothi Kacheri and Circuit House in Gandhinagar. The project is issued by the Parks and Gardens Department of Gujarat, emphasizing quality and timely completion. The scope includes landscape maintenance, gardening, and related horticultural works, with a completion period of 12 months. The tender is open to registered contractors with proven experience in similar government projects. Bidders must meet specific eligibility criteria, including financial stability, technical expertise, and compliance with statutory requirements. The project aims to enhance the aesthetic appeal and environmental quality of the government properties in Gandhinagar. The estimated contract value is approximately Rs. 11,16,648, with a bid submission deadline of 27th May 2025. This opportunity is suitable for experienced landscaping firms, horticultural service providers, and civil contractors specializing in garden maintenance and landscaping works for government facilities.

The scope of work for this tender includes:

• Routine garden maintenance such as mowing, pruning, watering, and fertilization.
• Lawn care and turf management to ensure healthy and lush grass cover.
• Planting and replanting of shrubs, flowers, and trees as per specifications.
• Horticultural services including pest control and soil management.
• Cleaning and waste disposal related to garden maintenance.

The process involves:

1. Site assessment and preparation.
2. Implementation of landscaping plans as approved.
3. Regular monitoring and reporting of garden conditions.
4. Adherence to safety and environmental standards.

Specification	Details
Garden Area	Approx. 2000 sq. meters
Plant Types	Native & ornamental plants
Maintenance Frequency	Weekly & monthly schedules
Equipment	Lawn mowers, pruning tools, watering systems

All works must conform to the technical guidelines provided in the tender documents and adhere to environmental sustainability practices.

✓ Must have valid registration certificates in E2-Class or above from R&B Department or Irrigation Department.
✓ Must submit Demand Draft of Rs. 900/- as tender fee, payable at Gandhinagar.
✓ Earnest Money Deposit (EMD) of Rs. 11,200/- via FDR or Bank Guarantee, valid for at least 165 days.
✓ Proven experience in executing similar government garden or landscaping projects with a minimum completion cost of Rs. 4.47 Lacs.
✓ Annual turnover of more than Rs. 11.17 Lacs in at least one of the last five financial years.
✓ Valid GST Registration, Permanent Account Number (PAN), E.P.F. and E.S.I.C. registration certificates.

Financial Criteria	Details
Minimum Turnover	Rs. 11.17 Lacs
Experience	At least one completed project of Rs. 4.47 Lacs
Valid Certificates	GST, PAN, E.P.F., E.S.I.C.

Bidders must meet all eligibility conditions to qualify for participation.

The technical specifications include:

Parameter	Requirement
Area	Approx. 2000 sq. meters
Planting Material	Native & ornamental plants as per approved list
Equipment	Must comply with safety standards; e.g., lawn mowers, pruning tools
Maintenance Schedule	Weekly, bi-weekly, and monthly tasks
Soil & Water	Soil testing and water management as per guidelines

Sequential procedures involve site assessment, mobilization, execution of maintenance activities, and periodic inspections to ensure compliance with specifications and quality standards.

The estimated contract value is Rs. 11,16,648.00. The financial breakdown includes:

Item	Cost (Rs.)
Tender Fee	Rs. 900
EMD	Rs. 11,200
Estimated Work Cost	Rs. 11,16,648

Payment terms specify that 10% of the contract value will be paid upfront, with the remaining amount released in installments based on work progress and approval. Bidders must submit a detailed financial proposal aligned with the tender guidelines.

The bidding process involves:

1. Registration on the government e-procurement portal.
2. Downloading tender documents and clarifying doubts if any.
3. Submission of technical and financial bids before the deadline.
4. Bid opening in the presence of bidders or their authorized representatives.
5. Evaluation and award based on predefined criteria.

Timeline	Date & Time
Tender Submission Start	07-05-2025 12:15 PM
Tender Submission End	27-05-2025 4:00 PM
Bid Opening	27-05-2025 4:05 PM

All bids must be submitted electronically; physical submissions are not accepted. Bidders should ensure compliance with all procedural requirements.

The evaluation will be based on:

Criteria	Weightage
Technical Competence	50%
Financial Offer	30%
Past Experience and Performance	20%

Minimum qualifying marks for technical evaluation are 70%. Bidders must demonstrate relevant experience, financial stability, and compliance with eligibility requirements. The final selection will prioritize quality, cost-effectiveness, and adherence to specifications.

Date	Event	Details
07-05-2025	Tender Notice Issued	Tender available for download from portal
27-05-2025	Bid Submission Deadline	Last date for submitting bids at 4:00 PM
27-05-2025	Bid Opening	Opening of technical and financial bids at 4:05 PM
27-05-2025	Evaluation Completion	Expected date for evaluation results

**Critical:** Bidders must submit all required documents before the deadline to qualify for evaluation.

For queries and support, contact:

• Department: Parks and Gardens, Gandhinagar
• Address: Director, Parks and Garden Organization, 3rd Floor, Nirman Bhavan, Sector No.10/A, Gandhinagar 382010
• Email: dir-garden@gujarat.gov.in
• Phone: Refer to the official portal for helpline numbers

Bidders are encouraged to seek clarifications well before the deadline to ensure smooth participation.

All bidders must adhere to the terms and conditions specified in the tender documents. A free vendor training camp will be organized weekly at (n)code Solutions, Ahmedabad, to assist bidders in understanding the e-procurement process. It is recommended to procure a valid Digital Certificate for signing electronic bids. The tender is part of the government’s initiative to promote transparent and competitive procurement practices, ensuring quality service delivery for public amenities.