Government Tender for Hiring 7 Non-AC Mahindra Bolero Vehicles for Narmada Canal Division

This government tender invites qualified contractors to provide 7 Mahindra & Mahindra Bolero (close body) or equivalent non-A.C. vehicles on a contractual basis for a period of 24 months. Managed by the Narmada Project Canal Division No. 9, Sanand, this opportunity targets vendors experienced in vehicle hiring services. The tender aims to support operational needs across offices in Sanand, Kalol, and Viramgam, ensuring reliable transportation for official purposes. The estimated contract value is approximately ₹81,81,306, with a bid validity of 120 days from submission. The tender is open to eligible vehicle service providers with valid credentials, including vehicle ownership, insurance, and tax clearances. The process involves submitting technical and financial bids electronically via the NProcure portal, with detailed eligibility criteria and mandatory documents specified. The successful bidder will be responsible for timely vehicle deployment, maintenance, and compliance with government standards, ensuring seamless service delivery for the department’s logistical requirements.

The selected contractor shall provide 7 Mahindra & Mahindra Bolero (close body) or equivalent non-A.C. vehicles on a contractual basis for a duration of 24 months. Key deliverables include:

• Supplying vehicles in good working condition with valid registration and insurance.
• Ensuring vehicles are maintained and serviced regularly.
• Providing vehicles at designated locations in Sanand, Kalol, and Viramgam as per schedule.
• Adhering to all safety and government compliance standards.

The process involves:

1. Submission of bid documents including tender fee, EMD, and supporting certificates.
2. Evaluation of bids based on eligibility and technical criteria.
3. Contract award to the successful bidder.
4. Deployment of vehicles within stipulated timelines.

Bidders must meet the following eligibility requirements:

• ✓ Must have valid tender fee and EMD or valid exemption certificate.
• ✓ Must possess valid registration, insurance, and fitness certificates for all vehicles.
• ✓ Must submit latest income tax returns with PAN and GST registration proof.
• ✓ Must provide a current solvency certificate from a bank covering 20% of the estimated contract value.
• ✓ Vehicle RC books and insurance copies for all 7 vehicles must be submitted.
• ✓ RTO Taxi Passing copy & Patrak-K must be provided.

Qualification Criterion	Details
Tender Fee	Paid or exemption certificate
EMD	₹81,813 or valid exemption
Income Tax	Latest returns with PAN
GST Registration	Valid certificate or receipt
Bank Solvency	Certificate covering ₹16,36,260
Vehicle Documents	RC books, insurance, RTO passes

Only eligible bidders with complete documentation will be considered for evaluation.

Vehicles must conform to the following technical parameters:

Parameter	Specification
Vehicle Type	Mahindra Bolero or equivalent non-A.C.
Registration	Valid RTO registration in Gujarat
Insurance	Comprehensive insurance coverage
Maintenance	Regular servicing as per manufacturer guidelines
Age Limit	Vehicles not older than 5 years

Sequential process for vehicle deployment: 1. Submit vehicle documents for verification. 2. Conduct inspection and approval by department officials. 3. Vehicles to be deployed at designated locations. 4. Maintain records of service and repairs.

The estimated total contract value is approximately ₹81,81,306. The financial bid should include detailed costs for each vehicle, including rental charges, maintenance, and insurance. Payment will be made in installments based on deployment milestones and verified vehicle availability.

Cost Component	Estimated Cost
Vehicle Rental	As per bid
Maintenance & Repairs	Included
Insurance	Included

Payment terms: - 30% advance upon contract signing. - 40% after vehicle deployment and initial inspection. - Remaining 30% after successful completion of the contract period. All financial transactions are subject to compliance with government procurement policies.

Interested bidders must follow these steps:

1. Download and review the tender documents from the NProcure portal.
2. Submit the tender fee and EMD along with all required documents before the deadline.
3. Attend the pre-bid meeting if scheduled.
4. Participate in the online bid submission process through the portal.
5. Bids will be evaluated based on eligibility, technical compliance, and financial offer.
6. The department will issue the contract award notification.

Bid submission timelines:

Event	Date	Details
Bid Submission Start	11-06-2025 13:00	Online via NProcure portal
Bid Submission End	01-07-2025 18:00	Strict deadline
Tender Opening	10-07-2025 12:00	Preliminary stage evaluation

**All bids must be submitted electronically before the deadline.**

Bids will be evaluated based on:

Criteria	Weightage
Eligibility & Document Verification	30%
Technical Compliance & Vehicle Quality	40%
Cost & Financial Offer	30%

Minimum thresholds: - ✓ 100% compliance in eligibility criteria. - ✓ Technical evaluation score of at least 70 out of 100. - ✓ Competitive financial bid within estimated budget. The evaluation will prioritize quality, compliance, and cost-effectiveness to select the most suitable bidder.

Date	Event	Details
11-06-2025	Bid Submission Start	1:00 PM onwards
01-07-2025	Bid Submission End	6:00 PM
10-07-2025	Preliminary Evaluation	12:00 PM
10-07-2025	Contract Award Notification	Post evaluation

**Key deadlines:** - **Bid submission closes on 01-07-2025 at 6:00 PM.** - **Evaluation results will be announced by 10-07-2025.**

For queries and assistance, contact:

Name	Designation	Phone	Email
Executive Engineer N.P.C. Div No.9	Tender Inviting Authority	9712881800	nprocure@ncode.in

Address: Narmada Project Colony, Behind Police Station, Sanand, Ahmedabad - 382110, Gujarat. Support team available during office hours for clarifications and technical support.

Bidders are encouraged to attend the free vendor training sessions organized every Saturday at (n)code solutions, GNFC Ltd., Ahmedabad, to understand the online bidding process better. All participating bidders must ensure compliance with government procurement policies and submit complete documentation as specified. The tender process emphasizes transparency, fairness, and adherence to stipulated timelines. Detailed terms and conditions are outlined in the tender documents available for download on the NProcure portal.