Government Tender for Hiring Utility Ladder Diesel Jeep for Vapi Industrial Division

This government tender invites qualified bidders to supply a high-condition, latest model open body utility ladder diesel Jeep for Vapi Industrial Division. The vehicle must be not older than 3 months, capable of 24-hour duty with driver, and suitable for up to 3000 km per month. The contract duration is three years, with an option to extend for an additional year based on performance. The project is overseen by the Executive Engineer of Vapi Industrial Division, under Dakshin Gujarat Vij Company Ltd. (DGVCL). The tender aims to ensure reliable transportation for industrial operations, with all costs related to diesel, insurance, and maintenance borne by the contractor. The tender is open to qualified vehicle suppliers with relevant experience and valid certifications. The deadline for bid submission is 8th May 2025, with detailed technical and financial documentation required for evaluation.

The selected contractor shall provide a brand-new, latest model open body utility ladder diesel Jeep meeting the following specifications:

• Vehicle Condition: Must be in good condition, not older than 3 months from the date of delivery.
• Performance: Capable of 24-hour duty, with a maximum of 3000 km per month.
• Cost Responsibilities: The contractor will bear diesel, insurance, maintenance, and other operational costs.
• Contract Duration: 36 months, with an option to extend for 1 additional year based on satisfactory performance.
• Delivery & Installation: Vehicle must be delivered and ready for operation at Vapi Industrial Division.

Specification	Details
Model Year	Not older than 3 months
Engine Capacity	Minimum 2.0 L
Fuel Type	Diesel
Duty Hours	24 hours
Monthly Kilometers	Up to 3000 km
Insurance	To be borne by contractor
Maintenance	To be managed by contractor

The contractor shall also ensure **regular maintenance, timely servicing, and adherence to safety standards** as per government regulations.

• ✓ Must have valid vehicle registration certificates and ownership documents.
• ✓ Proven experience in providing similar vehicle services to government or industrial sectors.
• ✓ Must possess valid GST registration and tax clearance certificates.
• ✓ Bidder must submit the Tender Fee and EMD proof along with technical documents.
• ✓ Minimum financial turnover of ₹21,70,800 in the last financial year.

Criteria	Requirement
Tender Fee	₹3,540
EMD	₹21,708
Financial Turnover	Minimum ₹21,70,800
Valid Certificates	Registration, GST, Tax Clearance

- **Important:** Bidders must comply with all eligibility requirements as specified in the tender documents to qualify for technical and financial evaluation.

The vehicle must conform to the following technical parameters:

Parameter	Specification
Engine	Diesel, minimum 2.0 L
Model Year	Not older than 3 months
Capacity	Utility ladder with open body
Duty	24 hours operational capacity
Mileage	Up to 3000 km/month
Certification	Valid vehicle registration and emission certificates

Sequential process for technical compliance: 1. Submit all relevant technical documents. 2. Vehicle inspection and verification by authorized officials. 3. Approval based on conformity to specifications. 4. Final technical clearance for deployment.

The total estimated cost for the project is approximately ₹21,70,800. The financial bid must include a detailed breakdown of costs, including vehicle procurement, operational expenses, and service charges. Payment will be made in installments based on project milestones, with the initial payment upon contract signing and subsequent payments linked to performance and deliverables.

Cost Component	Amount (₹)
Vehicle Cost	To be quoted
Operational Expenses	To be borne by contractor
Maintenance & Service	Included in bid
Total Estimated Cost	₹21,70,800

Bidders should ensure compliance with all financial terms and submit clear, transparent quotations as per the tender guidelines.

Interested bidders must follow these steps:

1. Download and review the tender documents from the official portal.
2. Submit the Tender Fee and EMD proof within the stipulated deadline.
3. Attend the pre-bid meeting if scheduled.
4. Submit the technical and financial bids electronically through the nProcure portal before the deadline.
5. Bids will be opened publicly on the scheduled dates.
6. Evaluation of bids will be conducted based on technical compliance and financial competitiveness.

Timeline	Date & Time
Bid Submission Start	16-01-2025 17:00
Bid Submission End	08-05-2025 18:00
Technical & Preliminary Evaluation	09-05-2025
Bid Opening	09-05-2025

**Important:** Ensure all documents are complete and submitted before the deadline to avoid disqualification.

Bids will be evaluated based on:

Criteria	Weightage
Technical compliance	40%
Financial bid	40%
Past experience & certifications	20%

Minimum qualifying marks for technical evaluation are **60%**. The highest scoring bid in both technical and financial criteria will be considered for award. Factors such as vehicle condition, bidder experience, and compliance with specifications will be key evaluation points.

Date	Event	Details
16-01-2025	Tender Notice Issued	Tender published online
16-01-2025	Bid Submission Start	17:00 hours
08-05-2025	Bid Submission End	18:00 hours
09-05-2025	Evaluation & Opening	Technical & Commercial
09-05-2025	Result Announcement	Post-evaluation
16-05-2025	Contract Award	After approval

**Critical Dates:** Bid submission deadline is **8th May 2025**, and evaluation will be completed by **9th May 2025**.

For queries and submissions, contact:

Name	Designation	Contact	Address
Executive Engineer Vapi Industrial Division	Tender Inviting Authority	9879200765	Executive Engineer Vapi Industrial Division, NH No-8, Balitha, Vapi - 396191

**Email:** nprocure@ncode.in **Support Team:** +91-79-40007517, 40007514, 40007515 **Support Location:** GNFC Infotower, S.G. Road, Ahmedabad, Gujarat

All bidders are encouraged to participate in the free vendor training sessions organized every Saturday from 4:00 to 5:00 PM at (n)Code Solutions, GNFC Ltd. to understand the e-tendering process. Bidders must ensure compliance with all tender terms, including submission of required documents and adherence to deadlines. The tender process is fully online, promoting transparency and efficiency. Detailed tender documents can be downloaded from the official portal, and queries can be addressed to the designated contact persons listed above.