Government Tender for Horticultural Maintenance of Gardens in Surat's Kanakpur Zone

This government tender invites qualified contractors to undertake horticultural maintenance work in Surat's Kanakpur Zone. The project includes maintaining gardens at multiple locations, such as the plot beside Kanakpur zone office, D.T.P.S.No. 34 (Pali-Sachin-Kansad), and three small gardens in Talangpore area. The Surat Municipal Corporation seeks experienced vendors for a 36-month contract to ensure lush, well-maintained gardens that enhance urban greenery and public spaces. The tender is open to contractors with relevant experience, financial stability, and necessary certifications. Key details include a bid submission start date of May 30, 2025, and a deadline of June 16, 2025. The project aims to improve the aesthetic appeal and ecological value of Surat’s public gardens, supporting the city’s environmental and urban development goals. Interested bidders must comply with all eligibility and technical requirements outlined in the tender documents, available for download online.

The scope of work encompasses comprehensive horticultural maintenance services for specified gardens within the Kanakpur zone of Surat. Key deliverables include:

• Regular watering, pruning, and fertilization of plants and trees
• Maintenance of lawns, flower beds, and decorative plants
• Pest and disease control measures
• Upkeep of garden furniture, pathways, and lighting
• Waste removal and composting

The process involves:

1. Mobilization of workforce and equipment
2. Initial site assessment and planning
3. Implementation of maintenance activities as per schedule
4. Regular inspections and quality checks
5. Reporting and documentation of work progress

Bidder must ensure adherence to safety standards, environmental regulations, and quality benchmarks. The project specifications are detailed in the tender documents, including technical standards for horticultural practices and material quality.

Location	Area	Specific Requirements
Plot beside Kanakpur zone office	Urban garden	Regular watering, pruning, fertilization
D.T.P.S.No. 34 (Pali-Sachin-Kansad)	Public park	Pest control, lawn maintenance
Panchvati, Children park, Senior citizen park	Small gardens	Waste management, decorative plant care

✓ Must have valid registration and licensing for horticultural or landscaping services.
✓ Proven experience in maintaining urban gardens and parks for at least 3 years.
✓ Financial stability with annual turnover of at least ₹10 lakh in the past 2 years.
✓ Submission of all required documents, including tender fee, EMD of ₹14,000, and relevant certifications.
✓ Must possess valid digital certificates for online bidding as per IT Act-2000.

Qualification Criteria	Minimum Requirement
Experience	3 years in horticultural maintenance
Financial Turnover	₹10 lakh in last 2 financial years
EMD	₹14,000
Certification	Valid horticultural or landscaping license
Document Submission	Complete documentation as specified

**Note:** Bidders must meet all eligibility criteria to qualify for the tender process.

The technical specifications require bidders to use high-quality horticultural materials conforming to IS standards. Equipment used must be well-maintained and suitable for urban garden maintenance. The process involves:

• Conducting initial site surveys
• Preparing detailed maintenance schedules
• Using approved fertilizers, pesticides, and tools
• Ensuring safety and environmental compliance

Parameter	Specification
Watering System	Drip or sprinkler irrigation
Fertilizer Type	Organic or synthetic as per standards
Pest Control	Eco-friendly, approved pesticides
Equipment	Lawn mowers, pruning shears, fertilization tools

All activities must be documented, and quality checks performed weekly to ensure standards are met. The project team should be trained in modern horticultural practices and safety protocols.

The total estimated budget for the 36-month project is detailed below:

Cost Component	Estimated Amount
Tender Fee	₹1,062
Earnest Money Deposit (EMD)	₹14,000
Total Project Cost	To be quoted by bidders

Payment will be made in installments based on milestone completion, with a final payment after successful project completion and acceptance. Bidders should include detailed cost breakdowns in their proposals, covering labor, materials, equipment, and overheads. All financial proposals must align with the project scope and technical standards specified in the tender documents.

Bidders must follow a structured process to participate:

1. Download and review the tender documents from the official portal.
2. Pay the tender fee and EMD as specified.
3. Submit the technical bid and financial bid online before the deadline.
4. Attend the pre-bid meeting if scheduled.
5. Bids will be opened publicly at the designated date and time.

Timeline	Event
May 30, 2025	Start of bid submission
June 16, 2025	Bid submission deadline
June 17-20, 2025	Bid opening and evaluation
June 21, 2025	Award notification

Ensure all documents are complete and submitted before the deadline. Late submissions will not be considered.

Bids will be evaluated based on:

• Technical competence (40%)
• Experience and past performance (30%)
• Financial proposal (20%)
• Compliance with eligibility criteria (10%)

Evaluation Factor	Weightage
Technical quality	40%
Experience	30%
Cost competitiveness	20%
Eligibility compliance	10%

Minimum qualifying marks in each category must be met. The bidder with the highest combined score will be selected for contract award.

Date	Event	Details
May 30, 2025	Bid Submission Start	Bidders can begin submitting bids online
June 16, 2025	Bid Submission End	Last date for bid submission at 6:00 PM
June 17-20, 2025	Bid Opening & Evaluation	Public opening and assessment
June 21, 2025	Award Notification	Successful bidder informed
June 25, 2025	Contract Signing	Final agreement signing

**Note:** All deadlines are strict; late submissions will be rejected.

For queries and assistance, contact:

Dy. Commissioner, South Zone-B (Kanakpur)
Address: B/s. Swaminarayan Mandir, Kanakpur, Sachin, Surat
Phone: 9879361981
Email: nprocure@ncode.in

Contact Person	Role	Phone	Email
Dy. Commissioner	Tender Inviter	9879361981	nprocure@ncode.in
Support Team	Technical Assistance	+91-79-40007517	nprocure@ncode.in

Bidders are advised to participate in free training sessions organized every Saturday at (n)code solutions, Ahmedabad, to familiarize themselves with online bidding procedures. All tender documents are available for download from the official portal until the bid end date. Ensure compliance with all eligibility and technical requirements to avoid disqualification. The Surat Municipal Corporation emphasizes transparency and fairness in the procurement process, encouraging qualified vendors to submit competitive bids for urban horticultural maintenance projects that enhance Surat’s green spaces.