Surat Municipal Corporation Housekeeping Tender for Multiple Zones & Facilities

This tender from Surat Municipal Corporation offers an extensive opportunity for experienced housekeeping service providers to undertake cleaning and maintenance tasks across multiple facilities in the South West Zone of Surat. The scope includes cleaning of community halls, office buildings, party plots, and parks, ensuring hygienic and well-maintained public spaces. The tender is open to qualified companies with relevant experience in municipal cleaning services. The contract duration is 12 months, with a bid submission deadline set for June 19, 2025. Bidders must comply with eligibility criteria, submit necessary documents, and adhere to technical and financial specifications. This project emphasizes transparency, quality service, and community welfare, making it an ideal opportunity for companies seeking government contracts in Gujarat.

• Conduct comprehensive housekeeping and cleaning services for the following facilities:

Facility	Location	Specific Tasks
Party plot T.P.S No.43 F.P. No.102 Bhimrad	South West (Athwa) Zone	Sweeping, mopping, waste disposal, sanitation
South West (Athwa) Zone Office Building	Surat	Daily cleaning, dusting, waste management
Althan Community Hall	Near Althan Health Centre	Floor cleaning, sanitation, furniture cleaning
Umra Community Hall	S.K. Park Soc., Nr. Passport Office	Regular cleaning, waste removal
Senior Citizen Hall	Piplod, Opp. Radiant School	Maintenance, sanitation, dusting
Party plot T.P.S No.04	Magdalla, behind V.R. Mall	Cleaning, waste disposal
Joggers Park	Union Park Road	Lawn and pathway cleaning, waste collection

• The services include sweeping, mopping, dusting, waste collection, sanitation, and maintenance of cleanliness standards. • The contractor must supply all cleaning materials, tools, and equipment. • Ensure compliance with safety and environmental regulations. • Regular supervision and reporting are mandatory to ensure quality standards. • The work must be completed as per the schedule and specifications provided in the tender documents.

✓ Must have valid registration and licensing for housekeeping services.
✓ Proven experience in municipal or large-scale cleaning projects.
✓ Submission of all required documents, including:

Document	Description
Tender Fee	Non-refundable fee of Rs. 4956, payable via demand draft or online
EMD	Earnest Money Deposit of Rs. 20,200 in specified format
Technical Documents	Company registration, past project details, experience certificates
Bid Documents	Completed tender forms, technical bid, price bid

✓ Must possess a valid Digital Signature Certificate (DSC) for online bidding. ✓ Financial stability demonstrated through recent financial statements. ✓ Compliance with all statutory and legal requirements applicable to municipal service providers.

Parameter	Specification
Contract Duration	12 months
Work Area	Multiple facilities including community halls, offices, parks
Service Frequency	Daily cleaning, as specified in tender documents
Equipment & Materials	To be supplied by the contractor, compliant with safety standards
Quality Standards	As per municipal hygiene norms and standards
Inspection	Regular site inspections by Surat Municipal Corporation

Sequential process: 1. Submit bid before deadline. 2. Attend pre-bid meeting if required. 3. Technical evaluation based on submitted documents. 4. Financial evaluation of qualified bids. 5. Contract award to the successful bidder.

The estimated project value ranges between Rs. 5,00,000 and Rs. 15,00,000, depending on the scope and facilities involved. The financial bid must be submitted in the prescribed format, detailing costs for labor, materials, equipment, and other expenses. Payment will be made in installments based on milestones or monthly invoices, subject to satisfactory completion of services. The bid must include a detailed cost breakdown, including taxes and applicable charges. The successful bidder will be required to furnish a performance security equivalent to 5% of the contract value. All financial transactions must comply with government procurement policies and GST regulations. The total bid amount should be competitive and reflect the scope of work outlined in the tender documents.

1. Download tender documents from the official portal.
2. Attend the pre-bid meeting scheduled before the bid deadline.
3. Submit the technical and financial bids online before the closing date.
4. Bids will be evaluated by the Surat Municipal Corporation based on eligibility, experience, and cost.
5. The successful bidder will be notified and invited for contract signing.

Event	Date	Details
Bid Submission Start	09-06-2025 17:30	Bidders can start submitting bids
Bid Submission End	19-06-2025 18:00	Last date for bid submission
Tender Evaluation	20-06-2025	Technical evaluation
Commercial Evaluation	30-06-2025	Financial bid assessment
Contract Award	Post evaluation	Notification and signing

All steps must be completed as per the schedule to ensure timely participation.

Bids will be evaluated based on:

Criteria	Weightage
Experience in similar projects	30%
Technical capability	25%
Cost competitiveness	25%
Compliance with eligibility	20%

Minimum threshold for eligibility is 60% in experience and technical capability. The overall score will determine the successful bidder. Factors such as past performance, quality of service, and adherence to specifications will be critical in the evaluation process.

Date	Event	Details
09-06-2025	Bid Submission Start	Bidders can begin submitting their bids
19-06-2025	Bid Submission End	Last date for bid submission at 18:00
20-06-2025	Preliminary Evaluation	Technical assessment of bids
30-06-2025	Commercial Evaluation	Financial bid review
01-07-2025	Contract Award	Notification to successful bidder

**Note:** All deadlines are strict; late submissions will not be entertained.

For queries and assistance, contact:

Deputy Commissioner
Surat Municipal Corporation, South West Zone (Athwa), Surat
| Phone | 9328932050 |
| Email | N/A |

Support for online bidding and document submission is available through (n)code solutions at:
| Address | GNFC Infotower, S.G. Road, Ahmedabad |
| Phone | +91-79-40007517, 40007514, 40007515 |
| Email | nprocure@ncode.in |
| Toll-Free | 73590 21663 |

Bidders are encouraged to utilize vendor training sessions organized every Saturday for smooth participation.

All prospective bidders must carefully review the tender documents available for download. The tender process emphasizes transparency, compliance, and quality standards. Bidders should ensure all documents are complete and submitted within deadlines. The contract aims to improve sanitation and hygiene across municipal facilities, contributing to public health and community well-being. Participation in the free training sessions on online bidding is highly recommended to ensure smooth submission procedures. For further clarifications, contact the designated officials as listed above. The Surat Municipal Corporation reserves the right to accept or reject any bid as per government procurement policies.