Government Tender for Maintenance & Fabrication of Hydraulic Gates in Kachchh

This government tender invites qualified contractors to undertake civil works related to the maintenance, fabrication, and replacement of rubber seals, rollers, paint work, and other accessories on radial and vertical C.R./H.R. gates in Kachchh district, Gujarat. The project covers a stretch of canal from Ch. No. 231.022 to 250.423 km, emphasizing critical water management infrastructure. The scope includes all materials, machinery, labor, and accessories necessary to complete the work as per specifications. The estimated cost of the project is approximately INR 14,21,640, with a completion period of 4 months. Bidders must meet specific eligibility criteria, including experience, financial capacity, and registration requirements. The tender process is open, with submission deadlines from May 26, 2025, to June 16, 2025. This project aims to ensure efficient water regulation and infrastructure maintenance, supporting Gujarat's water resource management initiatives.

The scope of work includes:

• Maintenance, fabrication, and replacement of rubber seals and rollers on radial and vertical C.R./H.R. gates.
• Painting work on gate leaves, end arm assemblies, ladders, and hoist platforms.
• Installation of all accessories necessary for proper functioning.
• Complete work to be executed as per technical specifications, including all leads, lifts, and safety standards.

The process involves:

1. Site inspection and assessment.
2. Procurement of materials and accessories.
3. Fabrication and replacement of rubber seals and rollers.
4. Painting and finishing of gate components.
5. Installation and testing of all accessories.
6. Final inspection and commissioning.

All work must adhere to the detailed specifications provided in the tender documents, ensuring durability, safety, and compliance with technical standards.

Item	Specification
Rubber Seal	High-quality rubber suitable for hydraulic gates
Roller	Heavy-duty rollers capable of withstanding operational stresses
Paint	Weather-resistant, corrosion-proof paint
Accessories	All necessary fittings, bolts, and fasteners

The contractor must ensure minimal disruption to existing water flow during execution.

Bidders must fulfill the following eligibility criteria:

• ✓ Must have a valid registration certificate of appropriate class.
• ✓ Must submit tender fee and EMD or valid exemption certificate.
• ✓ Must provide an annual financial turnover certificate for the last 5 years, certified by a Chartered Accountant.
• ✓ Must demonstrate experience with similar civil works involving hydraulic gates, with a minimum of 15% of the estimated tender value completed in any one of the last five financial years.
• ✓ Must submit relevant work experience and project completion certificates.
• ✓ Must submit a self-certified statement of ongoing commitments and current works.

Qualification Parameter	Requirement
Minimum Annual Turnover	INR 5,00,000 per year
Similar Projects	At least 1 project involving hydraulic gate maintenance
Experience	Completed works worth at least 15% of estimated cost
Registration	Valid registration certificate of appropriate class

All documents must be submitted in the specified format and verified during the preliminary evaluation.

The technical specifications include:

• Rubber seals made from high-grade, weather-resistant rubber, suitable for hydraulic conditions.

• Heavy-duty rollers with a minimum diameter of 150 mm and load capacity of 500 kg.

• Paint with specifications:

• Type: Epoxy-based, weatherproof

• Thickness: Minimum 50 microns

• Color: As specified in technical drawings

• Accessories must comply with IS standards for hydraulic gates.

Sequential procedures:

1. Material procurement as per specifications.
2. Fabrication and fitting of rubber seals and rollers.
3. Surface preparation and painting.
4. Installation of components.
5. Testing and commissioning.

All work must conform to the technical standards outlined in the tender documents, ensuring durability, safety, and operational efficiency.

The estimated project cost is INR 14,21,640.00. The financial breakdown includes:

Item	Cost (INR)
Materials	7,00,000
Labor	5,00,000
Equipment	2,21,640

The bidder must submit a bid security deposit of INR 15,000 as EMD, payable through demand draft or bank guarantee. Payment terms: - 30% advance upon contract signing. - 40% after completion of fabrication. - 30% after successful testing and commissioning.

The total bid offer must be valid for 120 days from the bid submission deadline.

The bidding process involves the following steps:

1. Download the tender documents from the official portal.
2. Submit the tender fee and EMD before the deadline.
3. Attend the pre-bid meeting if scheduled.
4. Submit the technical and financial bids online through the designated portal.
5. Evaluation of bids will be conducted on June 17, 2025, for preliminary assessment.
6. Commercial evaluation will be completed by June 18, 2025.
7. Final award will be communicated thereafter.

Important timelines:

Date	Event	Details
26-05-2025	Bid Submission Start	Bidders can start submitting bids
16-06-2025	Bid Submission End	Last date for bid submission
17-06-2025	Preliminary Evaluation	Evaluation of technical documents
18-06-2025	Commercial Evaluation	Final evaluation and award

All bids must be submitted electronically, and physical submissions will not be accepted.

Bids will be evaluated based on:

Criteria	Weightage
Technical competence and experience	40%
Financial offer	30%
Past project performance	20%
Compliance with specifications	10%

Minimum qualifying marks: - **Technical score of at least 70%**. - **Financial bid must be within the estimated budget**.

Evaluation factors include bid completeness, adherence to specifications, experience, financial stability, and compliance with eligibility criteria.

Key deadlines for this tender:

Date	Event	Details
26-05-2025	Start of Bid Submission	Bidders can begin submitting bids online
16-06-2025	Bid Submission Deadline	Last date for bid submission at 6:00 PM
17-06-2025	Preliminary Evaluation	Evaluation of technical bids
18-06-2025	Commercial Evaluation	Final bid assessment
20-06-2025	Award Notification	Expected date of contract award

All dates are critical for timely submission and compliance.

For queries and assistance, contact:

Name	Title	Phone	Email
Executive Engineer	Kachchh Branch Canal	7567131010	nprocure@ncode.in

Address: Narmada Bhavan, Ward 5-B, Rambag Road, Near Rambag Hospital, Adipur - Kachchh, Gujarat. Support team available for technical assistance and bid process guidance during working hours.

All prospective bidders are encouraged to attend the free vendor training sessions held every Saturday from 4:00 to 5:00 PM at (n)code Solutions, Ahmedabad. The training covers the online bidding process, document submission, and digital certificate procurement. Bidders must procure a valid Digital Signature Certificate (Class-III) from authorized certifying authorities for bid submission. Detailed tender documents, including specifications and terms, are available for download from the official portal. Ensure compliance with all eligibility and technical requirements to avoid disqualification.