Tender for Canal Monitoring & Gate Operation at Vadodara - 2-Year Maintenance Contract

This government tender invites qualified contractors to undertake continuous patrolling, monitoring, and operation of the Vadodara Branch Canal, including gate management of HR/CR/Escapes, along with vigilant inspection of distributaries and minors. The contract spans two years (2025-26 & 2026-27) and is issued by Sardar Sarovar Narmada Nigam Limited, Vadodara. The project aims to ensure efficient canal functioning, prevent water losses, and maintain infrastructure integrity. Bidders should possess relevant experience in canal operation, maintenance, and civil works, with proven financial stability. The tender offers an excellent opportunity for civil contractors specializing in irrigation canal works to contribute to Gujarat's water management infrastructure. The estimated project value is approximately 1.84 crore INR, with a completion period of 24 months. The tender process involves multiple stages, including preliminary, technical, and commercial evaluations, with deadlines set for June 2025.

The scope of work includes:

• Continuous patrolling and surveillance of Vadodara Branch Canal and its distributaries.
• Operation of canal gates, including HR/CR/Escapes, to regulate water flow.
• Vigilant inspection of canal infrastructure to identify and address issues.
• Maintenance and monitoring activities to ensure optimal functioning.

Key deliverables:

• Regular patrol reports and incident logs.
• Operation records of gates and control structures.
• Maintenance schedules and completion reports.

Sequential process:

1. Mobilization and initial setup.
2. Routine patrolling and monitoring.
3. Gate operation as per water management needs.
4. Inspection, reporting, and maintenance.
5. Final reporting and project completion.

Bidder Eligibility Requirements:

• ✓ Must have valid registration and licenses for civil and irrigation works.
• ✓ Proven experience in canal operation, maintenance, or similar irrigation projects.
• ✓ Financial stability with a minimum annual turnover of Rs. 50 lakhs in the last 3 years.
• ✓ Submission of proof of tender fee and earnest money deposit (EMD) as specified.
• ✓ Provide registration certificates, GST registration, EPF and ESI challans, and other statutory documents.
• ✓ Submit undertaking of validity, power of attorney, and litigation history.
• ✓ Comply with all technical and financial documentation requirements.

The contractor must ensure that all equipment and personnel meet the following technical standards:

Specification	Requirement
Gate Operation	Automated/manual gates with remote control capability
Monitoring Equipment	CCTV surveillance, water level sensors
Communication	Reliable radio and data transmission systems
Safety Standards	Compliance with Indian safety norms
Procedural Steps
1. Mobilize equipment and staff
2. Install monitoring devices
3. Conduct trial runs of gate operation
4. Regularly inspect and calibrate instruments
5. Submit technical reports and logs

All technical activities must adhere to prescribed government standards and safety regulations.

The estimated project cost is approximately Rs. 1,83,77,468.00. The financial breakdown includes:

Cost Component	Amount (INR)
Tender Fee	Rs. 4,248
EMD	Rs. 1,84,000
Contract Value	Rs. 1,83,77,468

Payment terms: - 10% advance upon contract signing. - 40% progress payments at defined milestones. - 50% upon project completion and approval.

Payments will be made based on submission of valid invoices, progress reports, and compliance with contractual obligations. The bidder must provide detailed cost estimates and adhere to the approved budget.

The bidding process involves three stages:

1. Preliminary Stage: Submission of tender fee proof, registration, and basic documents. Evaluation scheduled for 26-06-2025 at 11:00 AM.
2. Technical Stage: Submission of technical documents, experience proofs, and statutory compliance. Evaluation scheduled for 26-06-2025 at 12:00 PM.
3. Commercial Stage: Submission of price bid, with evaluation scheduled for 26-06-2025 at 1:00 PM.

Bidders must submit all required documents electronically via the nProcure portal before the respective deadlines. Late submissions will be rejected. The process emphasizes transparency, with clear timelines and mandatory compliance at each stage.

Bid evaluation will be based on:

Criteria	Weightage
Technical competence and experience	40%
Financial stability and turnover	30%
Price bid	20%
Past project performance	10%

Minimum thresholds: - Technical score of at least 70 points. - Financial stability proof. - Compliance with all statutory requirements.

The highest scoring bid will be selected, ensuring value for money and project quality.

Date	Event	Details
13-06-2025	Bid Submission Start	Bidders can start submitting bids from 10:00 AM
24-06-2025	Bid Submission End	Last date for bid submission at 6:00 PM
26-06-2025	Evaluation & Opening	Preliminary, technical, and commercial evaluation scheduled
26-06-2025	Contract Award	Expected announcement post evaluation

Critical deadlines include submission closing on 24-06-2025 and evaluation on 26-06-2025.

For queries and submission assistance, contact:

Name: Executive Engineer, N P Canal Division No.10, Vadodara
Phone: 9099929574
Address: 2nd Floor, A.D. Block-B, Narmada Naher Bhavan, Chhani Jakat Naka, Vadodara - 390024
Email: nprocure@ncode.in

Support and training sessions are available at (n)code solutions, Ahmedabad. Bidders are encouraged to utilize these resources for smooth participation.

All bidders are advised to carefully review the tender documents available for download, including the detailed scope, terms, and conditions. The tender process is fully electronic, promoting transparency and efficiency. Bidders must ensure statutory compliance, timely submission, and adherence to technical standards. The project aims to enhance canal operation efficiency and water resource management in Gujarat, contributing to sustainable irrigation infrastructure development.