Government Tender for Maintenance & Repair of Toilets, Health Centers & Ward Offices in Surat

This government tender invites qualified contractors to undertake maintenance and repair work for pay & use toilet blocks, health centers, and ward offices within Surat's South East Zone, Limbayat. The project aims to enhance sanitation facilities and public health infrastructure in key localities, including T.P.07 (Anjana), T.P.08 (Umarwada), and T.P.41 (Dindoli). The tender is issued by Surat Municipal Corporation, a prominent state government department, with a completion period of 12 months. The estimated project cost is approximately ₹43,541,53.03. Bidders must submit their proposals via the online portal, adhering to specified eligibility and technical criteria. This opportunity is ideal for experienced civil contractors specializing in public infrastructure maintenance, sanitation, and municipal works. The tender emphasizes transparency, quality standards, and timely delivery, ensuring improved sanitation services for residents. Key details include the tender deadline, bid validity, and mandatory documentation for submission.

The scope of work includes:

• Maintenance and repair of pay & use toilet blocks, health centers, and ward offices in specified localities.
• Ensure compliance with sanitation and hygiene standards as per municipal guidelines.
• Perform routine inspections, cleaning, repairs, and necessary refurbishments to maintain operational efficiency.
• Upgrade facilities where needed to meet safety and health regulations.

The process involves:

1. Site assessment and preparation.
2. Execution of repair and maintenance activities as per approved plans.
3. Quality assurance and compliance checks.
4. Final inspection and handover to Surat Municipal Corporation.

• ✓ Must have valid registration and licensing for civil construction and maintenance.
• ✓ Proven experience in executing municipal infrastructure projects.
• ✓ Submission of Scan Copy of Tender Fee, EMD (₹44,000), and all required documents as per tender conditions.
• Financial stability with minimum turnover criteria as specified.
• ✓ Ability to complete the project within the stipulated timeline.

Qualification Requirement	Details
Tender Fee	₹1770 (non-refundable)
EMD	₹44,000
Experience	Minimum 3 years in similar maintenance works
Financial	Annual turnover of at least ₹10 lakh in last 3 years
Documentation	Valid registration certificates, previous work orders

Bidders must meet all eligibility requirements to qualify for participation.

The technical specifications include:

Parameter	Requirement
Construction Material	Standard approved materials as per municipal norms
Plumbing & Sanitation	High-quality fixtures, leak-proof fittings
Structural Repairs	Use of durable, weather-resistant materials
Electrical Works	Safe wiring, proper grounding
Inspection	Regular site inspections and quality checks

Sequential procedures involve site assessment, material procurement, execution, quality assurance, and final approval. Bidders should ensure all technical parameters meet the standards outlined in the tender documents, with detailed specifications available in the linked documents.

The estimated project cost is approximately ₹43,541,53.03, with a bid security (EMD) of ₹44,000. The financial proposal should include:

Cost Component	Amount (₹)
Tender Fee	₹1770
EMD	₹44,000
Total Estimated Cost	₹43,541,53.03

Payment terms: - **50%** of the contract value payable upon completion of 50% of work. - **Remaining 50%** after final inspection and approval. - Payments will be processed through electronic transfer on submission of valid invoices. - All costs including materials, labor, and miscellaneous expenses should be included in the bid.

The bidding process involves the following steps:

1. Download tender documents and submit the required documents (Tender Fee, EMD, and others) online before the deadline.
2. Attend the pre-bid meeting if scheduled.
3. Bid submission deadline is 24th June 2025 at 6:00 PM.
4. Bid opening will be conducted by the designated authority immediately after the deadline.
5. Evaluation and shortlisting based on eligibility, technical competence, and financial proposals.
6. Award of contract to the successful bidder.

Timeline:

Event	Date	Details
Bid Submission Start	11-06-2025	7:00 PM
Bid Submission End	24-06-2025	6:00 PM
Bid Opening	24-06-2025	Post 6:00 PM

Bidders must ensure all submissions are complete and adhere to the specified formats and deadlines.

Evaluation will be based on:

Criteria	Weightage
Technical competence	40%
Financial proposal	30%
Past experience and track record	20%
Compliance with eligibility criteria	10%

Minimum thresholds: - **Technical competence score of at least 60%**. - **Financial bid within the budget estimate**. - **Complete and valid documentation**.

Bids will be scored and ranked accordingly, with the highest total score winning the contract.

Date	Event	Details
11-06-2025	Bid Submission Start	Bidders can begin submitting their bids online
24-06-2025	Bid Submission Deadline	Last date and time for bid submission at 6:00 PM
24-06-2025	Bid Opening	Bids will be opened immediately after deadline
30-06-2025	Contract Award	Expected date for contract award announcement

**Critical deadlines** include the bid submission end date and bid opening date. Bidders are advised to submit all documents early to avoid last-minute issues.

For queries and assistance:

Contact Person:
| Name | Dy. Commissioner, South East Zone (Limbayat) |
| Phone | 8866834038 |
| Email | N/A |

Office Address:

• South East Zone (Limbayat), Nr. Vatika Township, Dumbhal, Surat
• Contact Number: 8866834038

Bidders can contact during office hours for clarifications, support, or to schedule site visits. Support for online bid submission is available through (n)code solutions support team, contact details provided in tender documents.

All prospective bidders are encouraged to review the detailed tender documents available for download. The process emphasizes transparency, adherence to technical standards, and timely completion. Bidders should ensure compliance with all eligibility and technical requirements, and participate in the free vendor training sessions offered every Saturday. The tender is part of Surat Municipal Corporation’s ongoing efforts to improve sanitation infrastructure and public health facilities in the region. For further updates, regularly check the official tender portal and ensure all documentation is complete and submitted within deadlines.