Surat Municipal Corporation Tender for Civil Maintenance & Repair of BRTS Bus Shelters

This government tender invites qualified contractors to participate in an annual rate contract for civil maintenance and repairs of BRTS bus shelters, city bus stops, and depots within Surat city. The project covers multiple zones including South-A (Udhana-A), South-B (Kanakpur), and South East (Limbayat). The tender aims to ensure the safety, durability, and aesthetic appeal of public transportation infrastructure. Key details include:

| Tender Title | Civil Maintenance & Repair of BRTS Infrastructure in Surat |
| Tender ID | 681c71a1d6c08c4308e18b08 |
| Estimated Cost | ₹43,60,375.06 |
| Completion Period | 12 months |
| Department | Surat Municipal Corporation |
| Tender Notice No | ACE / TRAFFIC- BRTS PROJECT CELL /03/2025-2026 |
| Tender Category | Works |
| Bid Submission Start Date | 08-05-2025 13:30 |
| Bid End Date | 27-05-2025 18:00 |

This opportunity is ideal for experienced civil contractors specializing in public infrastructure maintenance and repair projects within municipal limits.

The scope of work includes:

• Routine and preventive maintenance of BRTS bus shelters, stops, and depots.
• Structural repairs to ensure safety and compliance with municipal standards.
• Surface repairs including painting, plastering, and waterproofing.
• Electrical and lighting repairs where applicable.
• Cleaning and aesthetic improvements to enhance public usability.

The work must be completed within a 12-month period from the date of contract signing. Bidders are required to submit detailed work plans, timelines, and cost estimates. The project involves multiple zones within Surat, requiring coordination and adherence to local regulations.

Key Deliverables	Description
Maintenance Schedule	Regular inspections and repairs
Quality Standards	Comply with Surat municipal norms
Safety Protocols	Adherence to safety guidelines
Reporting	Monthly progress reports

**Sequential Process:** 1. Submission of technical and financial bids. 2. Evaluation and shortlisting. 3. Contract award. 4. Commencement of work. 5. Regular monitoring and completion.

All work must meet the specifications detailed in the tender documents available for download.

Bidders must fulfill the following eligibility criteria:

• ✓ Must have valid registration and licenses for civil construction and maintenance.
• ✓ Must submit Scan Copy of Tender Fee of ₹1770 and Scan Copy of EMD of ₹44,000.
• ✓ Must provide all required documents as per tender conditions, including previous work experience.
• ✓ Financially sound with a minimum average annual turnover of ₹50 lakhs in civil maintenance projects over the last 3 years.
• ✓ Must have successfully completed at least 2 similar projects in the past 5 years.

Qualification Criteria	Minimum Requirement
Experience	2 similar projects
Turnover	₹50 lakhs annually
Valid Licenses	As per municipal regulations
EMD	₹44,000

**Note:** Non-compliance with eligibility criteria will lead to disqualification.

The technical specifications include:

Parameter	Specification
Material Quality	Conform to IS standards
Structural Integrity	Designed for durability
Surface Finish	Weather-resistant paint
Electrical Components	IP-rated for outdoor use
Inspection	Conducted monthly with reports

Procedures include: - Site assessment - Material procurement as per standards - Execution of repairs in phases - Final inspection and approval

All technical work must adhere to the standards set by Surat Municipal Corporation and relevant Indian standards (IS).

The estimated contract value is approximately ₹43,60,375.06. The financial breakdown is as follows:

Cost Component	Amount (₹)
Material	20,00,000
Labor	15,00,000
Equipment	5,00,000
Miscellaneous	3,60,375

Payment terms include: - **Advance payment** of 10% upon contract signing. - **Milestone payments** based on completion of specific phases. - **Final payment** after project completion and approval.

Bidders must submit detailed financial proposals along with their bids, ensuring transparency and compliance with the tender guidelines.

The bidding process involves the following steps:

1. Download tender documents from the official portal.
2. Prepare technical and financial bids as per instructions.
3. Submit bids electronically before the deadline.
4. Bid opening will be conducted publicly on the scheduled date.
5. Evaluation based on technical competence and financial competitiveness.
6. Notification of award to the successful bidder.

Key Dates	Details
Bid Submission Start	08-05-2025 13:30
Bid Submission End	27-05-2025 18:00
Bid Opening	To be notified

**Important:** Bidders must ensure all documents are complete and submitted before the deadline. Late submissions will not be entertained.

Bids will be evaluated based on:

Criteria	Weightage
Technical competence	40%
Past experience	30%
Cost competitiveness	30%

Minimum qualifying marks are: - **Technical score of at least 70%**. - **Financial bid within the prescribed budget**.

Evaluation factors include:

• Quality of previous work
• Compliance with technical specifications
• Cost efficiency
• Timely completion of past projects

Successful bidders will be shortlisted based on these criteria, ensuring transparency and fairness in the selection process.

Date	Event	Details
08-05-2025	Bid Submission Start	Bidders can begin submitting their bids online.
27-05-2025	Bid Submission End	Last date and time for bid submission at 6:00 PM.
28-05-2025	Bid Opening	Public opening of bids (to be notified).
15-06-2025	Evaluation Completion	Expected date for completing bid evaluation.
20-06-2025	Contract Award	Anticipated date for awarding the contract.

**Note:** All deadlines are strict; bidders are advised to submit well before the closing date.

For queries and assistance, contact:

Add. City Engineer
Surat Municipal Corporation
Ground Floor, Althan Swimming Pool Building, Althan, Surat

Contact Number	7016014893
Email	nprocure@ncode.in
Office Address	GNFC Infotower, S.G. Road, Bodakdev, Ahmedabad – 380054
Support Hours	Monday to Saturday, 9:00 AM to 6:00 PM

Bidders are encouraged to reach out for clarifications or to attend vendor training sessions organized weekly.

All prospective bidders must review the detailed tender documents available for download. The tender process is conducted electronically via the official portal, ensuring transparency and efficiency. Bidders are advised to procure a valid Digital Certificate for signing bids. The Surat Municipal Corporation emphasizes adherence to all technical, financial, and legal requirements outlined in the tender. Regular updates and notices will be posted on the official portal. Participation in the tender offers an excellent opportunity to contribute to the development and maintenance of Surat’s public transportation infrastructure, ensuring safer and more reliable services for residents.