Tender for Providing and Hiring Tractor with Hydraulic Trailer for Horticultural Maintenance in Surat

This government tender invites qualified contractors to provide and hire tractors equipped with hydraulic system trailers, along with experienced labor, for horticultural maintenance work in Surat's South Zone-A (Udhna). The project aims to enhance urban greenery and horticultural standards through efficient equipment and skilled manpower. The tender is issued by Surat Municipal Corporation, a key player in state infrastructure development. The scope covers supplying tractors and trailers, deploying skilled labor, and ensuring timely maintenance as per specified standards. The project duration is 12 months, with a clear deadline for bid submission on 29th May 2025. The tender offers an excellent opportunity for companies specializing in agricultural machinery, horticultural services, and urban landscaping to contribute to civic beautification initiatives. Bidders must meet eligibility criteria, including submission of tender fee, EMD, and relevant documents. The procurement process emphasizes transparency, technical compliance, and competitive pricing, ensuring fair participation from reputed firms.

• Supply of tractors with hydraulic system trailers suitable for horticultural maintenance.
• Deployment of 6 experienced laborers for horticultural activities.
• Regular maintenance and operational support for equipment.
• Adherence to safety and environmental standards.

The process involves:

1. Submission of bid documents including technical and financial proposals.
2. Evaluation of bids based on technical compliance and cost.
3. Contract award to the most suitable bidder.
4. Execution of work as per contractual terms.

Key Deliverables	Specifications
Tractor Model	Must comply with industry standards
Hydraulic Trailer	Capable of supporting horticultural tools
Labour Skills	Trained in horticultural maintenance
Maintenance Schedule	As per manufacturer guidelines

**Important Requirements:** - All equipment must be new or in excellent working condition. - Labourers must possess relevant horticultural experience. - Bidders must provide comprehensive technical documentation.

✓ Must have a valid registration with relevant authorities.
✓ Must submit the tender fee of ₹1062 and EMD of ₹11,000.
✓ Must provide all required documents, including past project certificates.
✓ Experience in horticultural or municipal maintenance projects is preferred.

Qualification Criteria	Minimum Requirement
Financial Stability	Turnover of at least ₹50 lakhs in last 3 years
Technical Experience	Successfully completed at least 2 similar projects
Certification	Valid trade licenses and equipment certifications

**Note:** Bidders must meet all eligibility conditions to qualify for the tender.

Parameter	Specification
Tractor Power	Minimum 40 HP
Trailer Capacity	Support for horticultural tools and materials
Labour Skill Level	Trained in horticultural maintenance
Operating Environment	Urban municipal zones

Process: - Verify equipment specifications. - Ensure compliance with safety standards. - Submit technical documentation along with bid.

The estimated budget for this project ranges between ₹20 lakhs to ₹35 lakhs, depending on the scope of work and equipment specifications. The financial proposal must include detailed cost breakdowns covering equipment rental, labor wages, maintenance, and miscellaneous expenses. Payment will be made in installments based on project milestones, with the final payment upon successful completion and approval. Bidders should submit competitive bids, ensuring adherence to the specified budget limits.

Cost Element	Estimated Cost
Equipment Rental	Up to ₹15 lakhs
Labor Charges	Up to ₹10 lakhs
Maintenance & Support	Up to ₹5 lakhs
Miscellaneous	Up to ₹5 lakhs

1. Download tender documents and submit the required fee and EMD before the deadline.
2. Attend pre-bid meetings if scheduled.
3. Submit technical and financial bids electronically via the nProcure portal.
4. Bids will be evaluated based on technical compliance and cost.
5. Shortlisted bidders will be invited for negotiations or clarifications.
6. Contract award will be announced post-evaluation.

Timeline	Date
Bid Submission Start	12-05-2025 18:00
Bid Submission End	29-05-2025 18:00
Tender Opening	To be notified

**Note:** Ensure all documents are submitted before the deadline to avoid disqualification.

Bids will be evaluated on a combined basis of technical competence and financial competitiveness. The evaluation criteria include:

• Technical compliance (40%)
• Past experience and project quality (20%)
• Cost competitiveness (30%)
• Delivery schedule and support services (10%)

Criteria	Maximum Score
Technical Proposal	40
Experience	20
Cost	30
Support & Maintenance	10

**Minimum qualifying score:** 70% overall. Bidders must meet or exceed this threshold to be considered for award.

Date	Event	Details
12-05-2025	Bid Submission Start	Bidders can start submitting their bids online
29-05-2025	Bid Submission End	Last date for bid submission at 18:00 hours
30-05-2025	Tender Opening	To be notified, online or at designated venue
15-06-2025	Evaluation Completion	Expected date for completing bid evaluation
20-06-2025	Contract Award	Anticipated date for announcement of successful bidder

**Note:** All dates are subject to change; bidders are advised to regularly check the portal for updates.

For queries and assistance, contact:
Deputy Commissioner, Surat Municipal Corporation
Address: South Zone, Opp Satya Nagar Society, Surat Navsari Main Road, Udhna, Surat
Phone: 9723431415
Email: nprocure@ncode.in
Support Team: (n)Code Solutions, GNFC Ltd., Ahmedabad
Support Phone: +91-79-40007517, 40007514, 40007515

All interested bidders are encouraged to participate in the free vendor training sessions organized every Saturday from 4:00 PM to 5:00 PM at (n)Code Solutions, Ahmedabad. The tender process emphasizes transparency, fairness, and adherence to all specified terms and conditions. Ensure all documents are complete and submitted within deadlines to avoid disqualification. The project aims to improve urban horticultural infrastructure in Surat, contributing to city beautification and environmental sustainability.