Government Tender for Renovation of Washrooms and Campus Works at NID Ahmedabad

This government tender invites qualified contractors to undertake renovation works at the National Institute of Design (NID) Ahmedabad campus. The project includes renovation of washrooms on the 2nd floor of the academic building near the Exhibition Design Studio, as well as renovation of E7 and E8 Guest Houses at NID Ahmedabad. The scope encompasses civil, plumbing, and finishing works to enhance campus facilities. The estimated project cost is approximately ₹30,02,148, with a bid validity of 60 days. Bidders must adhere to the specified eligibility criteria, submit technical and financial proposals via the e-Procurement platform, and comply with all terms and conditions outlined in the tender documents. The procurement process is open to experienced civil contractors with relevant project experience. The tender aims to improve infrastructure at a premier design institute, ensuring quality standards and timely completion.

The scope of work includes:

• Renovation of washrooms on the 2nd floor of the Academic building, including plumbing, tiling, fixtures, and finishing.
• Renovation of E7 and E8 Guest Houses, focusing on civil works, flooring, wall finishes, and utilities.
• All works must comply with the specifications detailed in the tender documents.

Key deliverables:

• Complete renovation of specified washrooms and guest houses.
• Supply and installation of fixtures, fittings, and sanitaryware.
• Restoration of walls, ceilings, and flooring as per approved drawings.
• Ensuring safety and adherence to local building codes.

Sequential process:

1. Site assessment and preparation.
2. Demolition and removal of existing structures.
3. Civil and plumbing works.
4. Finishing and quality checks.
5. Final handover and documentation.

Item	Description	Specifications
Plumbing	Pipes, fixtures	As per approved make list
Finishes	Tiles, paint	Standard quality
Fixtures	Washbasins, taps	Approved brands

All works must be completed within the stipulated completion period, as detailed in the tender document.

✓ Must have valid registration and licenses for civil and plumbing works.
✓ Proven experience in executing similar renovation projects at government or institutional levels.
✓ Financial stability with minimum turnover of ₹50 lakhs in the last 3 years.
✓ Submission of EMD of ₹60,043 along with technical documents.
✓ Submission of Tender Fee of ₹1,000.

Qualification Criteria	Minimum Requirement
Turnover	₹50 lakhs in last 3 years
Experience	At least 2 similar projects completed
Certification	Valid registration and licenses
Financials	Audited financial statements for last 3 years
EMD	₹60,043 (refundable)

**Note:** Bidders must submit all required documents as specified in the tender notice to qualify for technical evaluation.

The technical specifications require bidders to adhere to the standards outlined in the tender documents, including:

Parameter	Requirement
Material	Approved make and quality as listed in the tender
Plumbing	IS standards compliant pipes and fixtures
Finishes	Water-resistant tiles, high-quality paint
Fixtures	Sanitaryware from approved brands
Workmanship	Skilled labor with proven experience

**Procedures:** 1. Review tender drawings and specifications. 2. Prepare detailed work plan. 3. Procure approved materials. 4. Execute works as per approved drawings and standards. 5. Conduct inspections and quality checks at each stage. 6. Complete works within the stipulated timeline.

The estimated project cost is approximately ₹30,02,148. The financial proposal must include a detailed breakdown of costs for materials, labor, and miscellaneous expenses. Payment will be made in phases based on work progress, with a final payment after successful completion and inspection.

Cost Component	Estimated Amount
Civil works	₹15,01,074
Plumbing & fixtures	₹9,00,000
Finishing & miscellaneous	₹6,01,074

**Payment Terms:** - 10% advance upon work commencement. - 40% after completion of 50% of the work. - 50% after final inspection and approval.

Bidders must submit their financial proposals in the prescribed format on the e-Procurement platform, ensuring transparency and compliance with tender guidelines.

The bidding process involves the following steps:

1. Download and review tender documents from the official portal.
2. Submit technical and financial bids electronically before the deadline.
3. Pay the required tender fee and EMD online.
4. Attend pre-bid meeting if scheduled.
5. Technical evaluation will be conducted on 06-06-2025.
6. Commercial bids will be opened for qualified bidders.
7. Final award will be based on evaluation results.

Timeline	Details
Bid Submission Start	22-05-2025 11:15 AM
Bid Submission End	05-06-2025 5:00 PM
Technical Evaluation	06-06-2025 11:00 AM
Contract Award	Post evaluation

**Important:** All bids must be submitted electronically via the official e-Procurement portal. Physical bids will not be accepted.

Bids will be evaluated based on:

• Technical competence (40%): Quality of proposed methodology, experience, and compliance.
• Financial competitiveness (30%): Cost-effectiveness of the bid.
• Past performance (20%): Proven track record in similar projects.
• Compliance with tender conditions (10%): Adherence to all specified criteria.

Evaluation Factor	Max Score	Minimum Threshold
Technical Proposal	40	20
Cost Effectiveness	30	N/A
Past Experience	20	10
Compliance & Documentation	10	N/A

Bidders must meet the minimum thresholds to qualify for award consideration.

Date	Event	Details
22-05-2025	Bid Submission Start	Bidders can start submitting bids online
05-06-2025	Bid Submission End	Last date for bid submission
06-06-2025	Technical Evaluation	Evaluation of technical bids
07-06-2025	Commercial Opening	Opening of financial bids
10-06-2025	Award Notification	Contract award announcement
**05-06-2025**	Document Download Deadline	Last date to download tender documents

**Note:** All deadlines are strict; late submissions will be rejected.

For queries and support, contact:

National Institute of Design

• Address: Opp. Museum, Paldi, Ahmedabad 380007
• Phone: 7926629541
• Email: nprocure@ncode.in

Contact Person	Store and Purchase Officer
Phone	7926629541
Email	nprocure@ncode.in

Support and clarifications can be obtained during working hours, and bidders are encouraged to attend the free vendor training sessions scheduled weekly.

All bidders must adhere to the terms and conditions specified in the tender documents. The process is conducted electronically via the official e-Procurement portal. Bidders are advised to ensure their digital certificates are valid for signing bids. A free vendor training camp is organized every Saturday to assist bidders in understanding the process. The project aims to enhance campus infrastructure at NID Ahmedabad, contributing to a better learning environment. Ensure timely submission of all required documents, including tender fee, EMD, and technical specifications, to qualify for evaluation.