Government Tender for Repairing India Mark-II Hand Pumps & Supply of Spares in Vadodara District

This government tender invites qualified contractors to undertake the repair and maintenance of India Mark-II Hand Pumps installed in various villages within Vadodara District. The project aims to ensure reliable water supply by providing skilled manpower, necessary equipment, and spare parts as per IS 15500 standards. The scope covers the supply of Hand Pump spares, including medium-duty GI pipes, and the deployment of light/medium four-wheeler vehicles with drivers for one year. The tender is issued by the Gujarat Water Supply and Sewerage Board under the Public Health Mechanical Circle in Vadodara. The project duration is 12 months, with a total estimated cost of approximately INR 35.68 lakhs. Bidders must meet specific eligibility criteria, including valid registration, tender fee, and EMD submission. This opportunity is ideal for civil and electrical contractors experienced in water supply projects and government procurement processes.

• Repair and maintenance of India Mark-II Hand Pumps installed at multiple villages in Vadodara District.
• Supply of Hand Pump spares conforming to IS 15500 standards, including latest amendments.
• Provision of 32 mm NB ISI marked medium-duty GI pipes.
• Deployment of manpower for repairing and servicing Hand Pumps.
• Supply and operation of light/medium four-wheeler commercial vehicles with drivers, POL, insurance, fitness certificates, and PUC.
• Ensuring timely completion of repairs within the stipulated 12-month period.

The process involves:

1. Pre-bid submission and registration.
2. Submission of technical and financial bids electronically.
3. Bid opening and evaluation.
4. Contract award to the successful bidder.
5. Execution of repair works and supply of materials as per specifications.
6. Monitoring and quality assurance during the project duration.

✓ Must have valid registration as a civil or electrical contractor with minimum class-C issued by R&B, Irrigation, WRD, GWSSB, CPWD, or other state government departments.
✓ Must submit tender fee of INR 1500 and EMD of INR 35,700.
✓ Must provide PAN Card, GST registration, or valid registration certificates.
✓ Must submit all required documents for preliminary and commercial stages, including Schedule B.

Qualification Requirement	Details
Tender Fee	INR 1500
EMD	INR 35700
Registration	Valid civil/electrical contractor registration
Experience	Prior experience in water supply projects
Document Submission	Mandatory submission of tender fee proof, EMD proof, registration certificates, and Schedule B

**Note:** Bidders must meet all eligibility criteria to qualify for participation.

The technical specifications require the use of IS 15500 standards for all Hand Pump spares and GI pipes. The repair process involves:

• Inspection of existing Hand Pumps.
• Replacement of defective parts with ISI marked spares.
• Testing of repaired pumps for functionality.
• Use of medium-duty GI pipes with specifications:
  plaintext
  Size: 32 mm NB
  Material: GI (Galvanized Iron)
  Type: Medium Duty

Sequential process:

1. Site assessment.
2. Procurement of specified materials.
3. Repair and replacement.
4. Testing and commissioning.
5. Documentation and reporting.

Parameter	Specification
Pipe Size	32 mm NB
Material	GI (Galvanized Iron)
Standards	IS 15500

All technical works must ensure durability, compliance with standards, and minimal downtime during repairs.

The estimated total cost for the project is approximately INR 35,67,645.45. The financial breakdown includes:

Cost Component	Estimated Amount
Hand Pump Spares	As per actual requirement
GI Pipes	As per site needs
Vehicle Hiring	For 12 months
Miscellaneous	Contingencies

**Payment Schedule:** - 30% advance upon contract signing. - 40% after completion of 50% of repairs. - 30% after final completion and acceptance. All payments are subject to submission of valid invoices and completion certificates. Bidders should include detailed cost estimates in their financial bid, ensuring transparency and compliance with tender guidelines.

1. Registration: Bidders must register on the nProcure portal and procure a valid Digital Certificate.
2. Download Tender Documents: Access all relevant documents from the official portal before the deadline.
3. Preparation of Bids: Prepare technical and financial bids as per the provided formats.
4. Submission: Upload bids electronically before the closing date.
5. Bid Opening: Bids will be opened publicly on the scheduled date.
6. Evaluation: Technical and financial evaluations will be conducted.
7. Award of Contract: Successful bidder will be notified and contract signed.

Bids will be evaluated based on:

• Technical competence (40%)
• Past experience in water supply projects (20%)
• Cost-effectiveness (30%)
• Compliance with specifications (10%)

Criteria	Weightage
Technical Skills	40%
Experience	20%
Cost	30%
Standards Compliance	10%

Minimum qualifying marks for each criterion must be met. The bid with the highest combined score will be awarded the contract. Transparency and fairness are maintained throughout the evaluation process.

Date	Event	Details
06-06-2025	Bid Start Date	Bidders can begin submitting bids online
30-06-2025	Bid Submission End	Last date for bid submission, 18:00 hrs
01-07-2025	Bid Opening	Public bid opening at 15:20 hrs
01-07-2025	Evaluation	Technical and financial evaluation scheduled
15-07-2025	Contract Award	Expected date for contract notification

**Note:** All deadlines are strict; late submissions will be rejected.

For inquiries and support, contact:

Superintendent Engineer, P. H. Mechanical Circle
Address: 305-306, Jal Seva Bhavan, Geri Campus, Race course, Vadodara -3900007
Phone: 9978406150
Email: N/A

Contact Person	Role	Phone	Email
Superintendent Engineer	Tender Coordinator	9978406150	N/A

Support and clarifications can also be obtained from the (n)Procure support team at GNFC Ltd., Ahmedabad.

Bidders are advised to attend the free vendor training sessions organized every Saturday at the (n)code solutions office in Ahmedabad to understand the online bidding process better. All documents must be submitted electronically via the official nProcure portal. Ensure compliance with all technical and eligibility requirements to avoid disqualification. The tender process emphasizes transparency, quality, and timely completion of the repair works. Bidders are encouraged to review all tender documents thoroughly before submission.