Government Tender for Repairing & Maintenance of NHL Medical College Girls Hostel, Ahmedabad

This government tender invites qualified contractors to undertake repairing and maintenance works at the NHL Medical College Girls Hostel in Ahmedabad. The project is managed by the Ahmedabad Municipal Corporation (AMC) and falls under the State Governments & UT sector. The scope involves comprehensive repair and maintenance services to ensure the hostel's facilities meet safety and quality standards. The estimated project cost is approximately ₹9,99,962.24, with a completion period of 12 months. Bidders must submit their proposals through the e-Procurement portal, adhering to specified deadlines and documentation requirements. This opportunity is ideal for civil contractors specializing in institutional repairs, maintenance firms, and construction companies with relevant experience in government projects. The tender process includes multiple stages, with clear evaluation criteria and compliance standards. Ensure your bid is complete with all necessary documents, including tender fee, EMD, and technical proposals, to participate effectively in this open procurement process.

The scope of work includes:

• Repairing and maintenance of the NHL Medical College Girls Hostel building located in the West zone of AMC.

• Key deliverables:

  • Structural repairs
  • Electrical and plumbing maintenance
  • Interior and exterior finishing
  • Safety upgrades and compliance

• Process steps:

  1. Site assessment and survey
  2. Preparation of detailed work plan
  3. Procurement of materials
  4. Execution of repair and maintenance activities
  5. Quality checks and compliance verification
  6. Final handover and documentation

• Specifications:

Item	Description	Quantity	Remarks
Structural repairs	Concrete and masonry work	As per site	Use approved materials
Electrical works	Wiring, fixtures, safety systems	As per plan	Must meet safety standards
Plumbing	Pipe repairs, fixtures	As required	Ensure leak-proof installations
Finishing	Painting, flooring	As specified	Use durable materials

- **Standards:** All work must comply with local building codes, safety regulations, and AMC guidelines.

✓ Must have valid registration and licenses for civil contracting.
✓ Proven experience in executing government or institutional repair projects.
✓ Submit all required documents including:

• Scan copy of Tender Fee
• Scan copy of EMD
• Other relevant certifications and licenses

Financial Qualification	Details
Minimum Annual Turnover	₹15,00,000
Past Projects Completed	At least 2 similar projects in last 3 years
Certification	Valid GST registration, PAN, and relevant licenses

**Important:** Bidders must ensure all documents are up-to-date and authentic to qualify for the tender.

The technical specifications include:

• Structural materials: Use of high-strength concrete and approved masonry blocks.
• Electrical systems: Must meet IS standards, with proper grounding and safety devices.
• Plumbing: Use of corrosion-resistant pipes and fittings.
• Finishing: Weatherproof paints and anti-slip flooring.

Technical procedures:

1. Conduct site survey and prepare technical assessment.
2. Submit detailed technical plan for approval.
3. Use only approved materials as per specifications.
4. Follow safety protocols during execution.
5. Complete work within the stipulated timeline with quality assurance.

The estimated project cost is approximately ₹9,99,962.24. The financial bid should include:

Cost Component	Estimated Cost (₹)
Material costs	60%
Labor charges	25%
Equipment & tools	10%
Miscellaneous	5%

**Payment terms:** - 10% advance upon contract signing. - 40% after completion of 50% work. - Remaining 50% after final inspection and approval. - Payments are subject to submission of valid invoices and compliance certificates.

1. Registration: Bidders must register on the e-Procurement portal.
2. Download tender documents: Access all relevant documents before submission.
3. Prepare bid: Complete all required forms and upload necessary documents.
4. Bid submission: Submit the bid before the deadline of 25-06-2025 16:00.
5. Bid opening: The bids will be opened publicly on 25-06-2025 at 16:00 at the designated office.

Important: Ensure all documents are correctly uploaded and the bid is complete to avoid disqualification.

Timeline	Date & Time
Bid submission start	13-06-2025 18:00
Bid submission end	25-06-2025 16:00
Bid opening	25-06-2025 16:00

Bids will be evaluated based on:

• Technical competence (40%): Experience, technical approach, and compliance.
• Financial bid (30%): Cost competitiveness.
• Past performance (20%): Quality of previous projects.
• Compliance and certifications (10%): Valid licenses and certifications.

Minimum qualifying score: 70% overall. Bidders must meet or exceed this threshold to qualify for award consideration.

Date	Event	Details
13-06-2025	Bid start date	Bidders can start submitting bids
25-06-2025	Bid submission deadline	Last date for bid submission
25-06-2025	Bid opening	Public opening of bids
30-06-2025	Evaluation completion	Final evaluation report
15-07-2025	Contract award	Notification to successful bidder

**Note:** All deadlines are strict; late submissions will not be accepted.

For queries and submission of bids, contact:

Name: Add. City Engineer (AMC Met/Hospital)
Phone: 9327038850
Address: Additional City Engineer, AMC MET, NHL Medical College, Paldi, Ahmedabad 380006.

Contact Person	Role	Contact Details
Add. City Engineer	Bidding & Coordination	9327038850
Assistant Manager	Bid Opening Authority	9327038850

All communications should be made in writing via email or phone within office hours.

All bidders must review the tender documents thoroughly, including the BOQ, technical specifications, and terms & conditions. Ensure compliance with the eligibility criteria and submit all required documents before the deadline. The Ahmedabad Municipal Corporation reserves the right to accept or reject any bid without assigning reasons. Participation in this tender offers an excellent opportunity for experienced civil contractors to contribute to a significant government infrastructure project, ensuring quality and safety standards are met throughout the repair and maintenance process.