Government Tender for Replacement of Failed Transformer in Pithalpur Rural Division

This government tender invites qualified electrical contractors to participate in the replacement of failed transformers in the Pithalpur Rural Sub Division under Palitana Division. The project aims to enhance power reliability and ensure uninterrupted electricity supply in the region. The tender is issued by Paschim Gujarat Vij Company Limited (PGVCL), a key player in the power and energy sector in Gujarat. The scope involves replacing transformers across various schemes, following strict eligibility and technical standards. The project duration is 12 months, with a total estimated cost of approximately INR 15,00,000. Bidders must submit all required documents, including work completion certificates, vendor registration, and financial solvency proof. The tender process includes preliminary and commercial stages, with evaluation scheduled for June 2025. This opportunity is ideal for experienced power sector contractors seeking government projects with competitive bidding and clear criteria.

The scope of work involves the replacement of failed transformers across all schemes within the Pithalpur Rural Sub Division. Key deliverables include:

• Removal of existing defective transformers
• Supply and installation of new transformers as per specifications
• Testing and commissioning of new transformers
• Ensuring safety and compliance with technical standards

The process includes the following steps:

1. Site assessment and preparation
2. Removal of old transformers
3. Delivery of new transformers
4. Installation and connection
5. Testing and certification
6. Final handover to PGVCL

Technical Specifications	Details
Transformer Capacity	As per project requirement
Voltage Rating	11kV / 0.433kV
Power Rating	100 KVA to 250 KVA
Cooling Type	Oil-immersed
Standards	IEC/IS standards

All work must adhere to safety guidelines, and bidders must ensure minimal disruption during replacement.

✓ Must have valid vendor registration with PGVCL or relevant power sector authority
✓ Must submit a scanned copy of the tender with all annexures, self-attested
✓ Must provide work completion certificates for similar transformer replacement projects executed within the last 3 years
✓ Must hold a valid PAN Card and Aadhar Card
✓ Must submit a latest solvency certificate from a scheduled bank covering at least 20% of the tender value
✓ Should possess valid PF Code Number and EPF registration
✓ Labour license (if applicable) must be provided
✓ P F Number obtained from the concerned PF authority is mandatory

Financial & Qualification Criteria	Details
Estimated Tender Cost	INR 15,00,000
Minimum Bank Solvency	20% of tender value (INR 3,00,000)
Validity of Bid	120 days
EMD Amount	INR 15,000
Payment of EMD	Through bank draft or NEFT

All documents must be valid, current, and submitted as per the specified format.

Transformers must meet IEC/IS standards with the following technical parameters:

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• Capacity: 100 KVA to 250 KVA
• Voltage Rating: 11kV / 0.433kV
• Cooling Type: Oil-immersed
• Insulation Class: Class F or higher
• Temperature Rise: As per standards
• Impedance: Suitable for system requirements

Sequential procedures include:

1. Site inspection and assessment
2. Procurement of transformers as per specifications
3. Safe removal of failed units
4. Installation following safety protocols
5. Testing for voltage, insulation resistance, and load
6. Final approval and commissioning

The total estimated budget for this project is INR 15,00,000. The financial breakdown includes:

Cost Component	Amount (INR)
Transformer Supply	10,00,000
Installation & Labour	3,00,000
Testing & Commissioning	1,00,000
Contingency & Miscellaneous	50,000

Payment terms are structured as follows: - 30% advance on contract signing - 50% post-installation and initial testing - 20% after successful commissioning and acceptance

Bidders must submit detailed financial proposals aligned with these terms.

The bidding process involves the following steps:

1. Download tender documents from the official portal before the deadline.
2. Submit all required documents and bid proposals online within the specified dates.
3. Pay the tender fee and EMD through designated channels.
4. Bid opening will be conducted on the scheduled date in the presence of bidders.
5. Evaluation of bids based on technical and financial criteria.
6. Final award to the successful bidder.

Timeline	Date & Time
Bid Submission Start	10-06-2025 18:00
Bid Submission End	17-06-2025 18:00
Preliminary Evaluation	18-06-2025 11:00
Commercial Evaluation	18-06-2025 11:30

All bidders must follow the instructions carefully and ensure timely submission.

Bids will be evaluated based on:

• Technical competence (40%)
• Financial proposal (30%)
• Experience in transformer replacement projects (20%)
• Compliance with eligibility criteria (10%)

Scoring Factors	Max Points
Technical compliance	40
Cost competitiveness	30
Past project experience	20
Eligibility adherence	10

Minimum qualifying score is 70%. Bidders must meet all mandatory criteria to be considered for award.

Date	Event	Details
22-05-2025	Tender Notice Issued	Tender published in official portal
17-06-2025	Bid Submission Deadline	Last date for submitting bids
18-06-2025	Evaluation & Opening	Preliminary & commercial evaluation
22-06-2025	Award Notification	Successful bidder informed
01-07-2025	Contract Signing	Final agreement signing

**Critical dates include bid submission deadline and evaluation dates.**

For queries and submission of documents, contact:

Paschim Gujarat Vij Company Limited, Palitana Division

• Address: PALITANA DIVISION OFFICE, PGVCL, OLD POWER HOUSE COMPOUND, HAVAMAHEL ROAD, PALITANA
• Email: PALITANA.DE2@GEBMAIL.COM
• Contact Person: Executive Engineer

Contact Method	Details
Email	PALITANA.DE2@GEBMAIL.COM
Phone	Not specified

All communication should be via email for official correspondence.

All bidders are advised to thoroughly review the tender documents, including amendments and annexures, available for download. Ensure compliance with eligibility and technical specifications to avoid disqualification. The tender process is transparent, and all updates will be communicated through official channels. Bidders are encouraged to visit the site for assessment if required. The project aims to improve power infrastructure in the region, offering a valuable opportunity for experienced power sector contractors to participate in government-led infrastructure development.