Government Tender for Solar PV System Installation & Maintenance at 220kV Sub-station

This government tender invites qualified electrical contractors to participate in the comprehensive project for the Survey, Design, Supply, Installation, Commissioning, and 5-year Maintenance of Solar PV Systems at various 220kV/132kV/66kV substation rooftops in Navsari, Gujarat. The project aims to enhance renewable energy capacity and promote sustainable power generation within the Gujarat energy sector. The scope includes detailed site survey, system design, procurement of high-quality solar PV components, installation, commissioning, and ongoing maintenance for five years. The project is managed by Gujarat Energy Transmission Corporation Limited (GETCO) under the power and energy sector, focusing on renewable energy integration and grid modernization. Bidders must meet strict eligibility criteria, including valid contractor licenses, experience certificates, and financial stability. The project completion period is 60 days from the award date, with a bid validity of 180 days. This tender offers a significant opportunity for electrical and renewable energy firms to contribute to Gujarat's clean energy initiatives and expand their portfolio in government infrastructure projects.

The scope of work for this tender includes:

• Conduct detailed site survey and assessment of the designated rooftops at 220kV/132kV/66kV substations.
• Design an efficient Solar PV system tailored to each site, ensuring compliance with technical standards.
• Supply all necessary components, including solar panels, inverters, mounting structures, and electrical accessories.
• Install the Solar PV systems on the rooftops, ensuring safety and structural integrity.
• Commission the systems and ensure they operate at optimal capacity.
• Provide comprehensive maintenance and support for 5 years post-installation.

• ✓ Must have valid registration as an approved contractor with GEDA.
• ✓ Proven experience in solar PV system installation, with at least 3 similar projects completed.
• ✓ Valid Bank Solvency Certificate demonstrating financial stability.
• ✓ Registration documents for Provident Fund, GST, and Income Tax returns of last three financial years.
• ✓ Partnership deed or Self-Affidavit with Power of Attorney for partnership or proprietorship.
• ✓ Electrical Contractor License valid at the time of bid submission.

Qualification Requirement	Details
Experience in Solar Projects	Minimum 3 projects
Financial Stability	Bank Solvency Certificate
Registration Documents	GST, PAN, Provident Fund
Technical Credentials	Electrical Contractor License

Bidders must submit all required documents in the specified format and ensure their validity at the time of bid submission.

The technical specifications for the Solar PV systems include:

• Solar panels should be IEC certified, with a minimum efficiency of 15-20%.
• Inverters must have a minimum efficiency of 98% and include MPPT technology.
• Mounting structures should be robust, corrosion-resistant, and suitable for rooftop installation.
• The entire electrical system must comply with IEC 61215 and IEC 61730 standards.

Technical process:

1. Finalize system design based on site survey.
2. Procure certified components.
3. Install mounting structures securely.
4. Mount solar panels and connect electrical components.
5. Conduct system testing and commissioning.
6. Provide training on system operation and maintenance.

The estimated project cost is approximately ₹31,34,909.25, with an bid security (EMD) of ₹31,349.00. The financial breakdown includes:

Cost Element	Amount
Total Estimated Cost	₹31,34,909.25
Bid Security (EMD)	₹31,349.00

Payment terms are linked to project milestones: - 30% advance upon contract signing. - 40% after installation and system testing. - 30% post successful commissioning and acceptance.

Bidders must submit financial proposals in the prescribed format, ensuring transparency and compliance with the tender guidelines.

The bidding process involves the following steps:

1. Download tender documents from the official portal before the deadline.
2. Attend the pre-bid meeting if scheduled.
3. Submit technical and financial bids electronically via the nProcure portal before the bid end date.
4. The bid opening will occur publicly on the specified date.
5. Evaluation of bids will be conducted based on technical compliance and financial competitiveness.
6. Award of contract to the most suitable bidder.

Key Dates	Details
Bid Submission Start	13-06-2025 17:00
Bid Submission End	04-07-2025 16:00
Bid Opening	04-07-2025 16:15

Bidders must ensure all documents are digitally signed and submitted within the stipulated timelines.

Bid evaluation will be based on:

Criteria	Weightage
Technical competence & experience	50%
Financial proposal	30%
Compliance with technical specifications	20%

Minimum qualifying marks for technical evaluation are 70%. Bidders must submit all required documents and meet eligibility criteria to be considered. The evaluation will prioritize quality, experience, and cost-effectiveness, ensuring the best value for the government.

Date	Event	Details
13-06-2025	Tender Publication	Tender available on official portal
04-07-2025	Bid Submission Deadline	Last date for bid submission at 16:00
04-07-2025	Bid Opening	Technical bid opening at 16:15
04-07-2025	Contract Award	Expected post-evaluation notification

**Critical dates include the bid submission deadline and bid opening date. Bidders are advised to submit all documents early to avoid last-minute issues.**

Gujarat Energy Transmission Corporation Limited (GETCO)

Contact Person	The Superintending Engineer
Address	220kV Sub-station Campus, NH 48, Grid, Kabilpore Navsari - 396427
Phone	9925209699
Email	nprocure@ncode.in
Office Hours	9:00 AM to 6:00 PM (Monday to Saturday)

Potential bidders can contact during office hours for clarifications, training, and support related to tender submission procedures.

All interested bidders are encouraged to participate in the free vendor training sessions organized every Saturday at (n)code solutions, Ahmedabad. The tender documents can be downloaded free of cost from the official portal. Ensure all documents are complete, valid, and digitally signed before submission. The project aligns with Gujarat's renewable energy goals and offers a substantial opportunity for electrical contractors specializing in solar PV systems and power infrastructure development. Bidders should review all terms, conditions, and technical specifications carefully to ensure compliance and successful project execution.