Government Tender for Solar PV System Installation & Maintenance at Navsari 220kV Sub-station

This government tender invites qualified electrical contractors to submit bids for the comprehensive Survey, Design, Supply, Installation, Commissioning, and 5-year Maintenance of a rooftop Solar Photovoltaic (PV) System at the 220kV/132kV/66kV control room terrace of Navsari TR Division, Gujarat. The project aims to harness renewable energy, reduce power costs, and promote sustainable development in the power and energy sector. The tender is issued by Gujarat Energy Transmission Corporation Limited (GETCO), a key player in Gujarat's power infrastructure. Bidders must meet strict eligibility criteria, including valid contractor licenses, experience certificates, financial solvency, and technical qualifications. The project completion period is 60 days, with an estimated cost of approximately 30.09 lakh INR. The tender process involves multiple stages, including technical and commercial evaluations, with a clear timeline for submission and evaluation. This opportunity is ideal for experienced solar system integrators, electrical contractors, and renewable energy firms seeking government projects in Gujarat.

The scope of work encompasses the following key activities:

• Conduct detailed site survey and assessment of the designated rooftop area at the Navsari Sub-station.
• Design a suitable Solar PV system tailored to the site conditions and power requirements.
• Supply all necessary components including solar panels, inverters, mounting structures, and electrical accessories.
• Install the solar PV system on the specified rooftop terrace, ensuring compliance with safety and technical standards.
• Commission the installed system, conduct performance testing, and hand over operational documentation.
• Provide comprehensive maintenance services for a period of 5 years, including routine inspections, preventive maintenance, and troubleshooting.

Bidders must fulfill the following eligibility requirements:

• ✓ Must have valid registration as Approved Contractor of Gujarat Energy Development Agency (GEDA).
• ✓ Must submit a Work completion certificate (Form No.3A) demonstrating experience as main contractor.
• ✓ Must provide a valid Bank Solvency Certificate.
• ✓ Must hold Provident Fund Code Number registration documents.
• ✓ Must possess GST Registration Number.
• ✓ Must submit Income Tax Returns, Profit & Loss Accounts, and Balance Sheets for the last three financial years.
• ✓ Partnership deed, latest Form-G, POA, or Self-Affidavit for proprietorship or partnership.
• ✓ PAN Number Document.
• ✓ Duly filled and signed Annexure.
• ✓ Signed and attested Integrity Pact.
• ✓ Electrical Contractor License with latest validation.

The technical specifications for the Solar PV system are as follows:

Parameter	Specification
System Capacity	Designed as per site assessment
Solar Panel Type	Monocrystalline or Polycrystalline, IEC/ISO certified
Inverter	String or Central type, with efficiency > 95%
Mounting Structure	Corrosion-resistant, suitable for rooftop installation
Wiring & Cabling	High-quality, weatherproof, compliant with electrical standards
Certification	All components must meet IEC/ISO standards

**Sequential installation process:** 1. Site preparation 2. Mounting structure installation 3. Solar panel mounting 4. Electrical wiring and inverter installation 5. System testing and commissioning 6. Final handover and documentation

The estimated project cost is approximately 30.09 lakh INR, with a bid security (EMD) of 30,095 INR. The financial proposal must include a detailed cost breakdown, covering procurement, installation, commissioning, and 5-year maintenance.

Cost Component	Approximate Amount
Total Estimated Cost	30,09,512.88 INR
Bid Security (EMD)	30,095 INR
Payment Terms	30% advance, 70% post-installation and acceptance
Payment Schedule	Based on milestones: site survey, installation, commissioning, and periodic maintenance

Bidders must submit a financial bid strictly as per the prescribed format, ensuring transparency and compliance with tender guidelines.

The bidding process involves the following steps:

1. Download Tender Document: Free of cost from the official portal.
2. Pre-bid Meeting: Attend if clarification is needed.
3. Bid Submission: Submit technical and financial bids electronically via the nProcure portal before the deadline.
4. Bid Opening: Technical bid opening on 04-07-2025 at 16:15, followed by commercial evaluation.
5. Evaluation & Award: Based on technical compliance and financial competitiveness.
6. Contract Signing: Successful bidder will be notified and required to sign the contract.

Important Dates:

Bids will be evaluated based on the following criteria:

Criteria	Max Marks	Weightage
Technical Proposal	70	70%
Financial Bid	30	30%

**Evaluation Factors:** - Compliance with technical specifications - Experience and past performance - Financial stability and cost competitiveness - Quality of proposed components

Minimum qualifying marks:

• Technical bid must score at least 50 marks out of 70.
• Financial bid must be within the budget estimate.

Key deadlines for this tender are as follows:

Date	Event	Details
13-06-2025	Bid Submission Start	Bidders can begin submitting their bids online
04-07-2025	Bid Submission End	Last date and time for bid submission at 16:00
04-07-2025	Technical Bid Opening	Evaluation at 16:15
04-07-2025	Commercial Bid Opening	Evaluation at 16:30

**All submissions must be completed before the closing date and time to be considered.**

For inquiries and support, bidders can contact:

Name	Designation	Phone	Email
The Superintending Engineer	Tender Inviting Authority	9925209699	nprocure@ncode.in

**Address:** 220kV Sub-station Campus, NH 48, Grid, Kabilpore Navsari - 396427, Gujarat. Support team is available during working hours for clarifications and assistance with bid submission procedures.

All prospective bidders are advised to carefully review the tender documents, including the terms and conditions, technical specifications, and eligibility criteria. A free vendor training camp will be organized every Saturday at (n)Code Solutions, Ahmedabad, to assist bidders in understanding the online bidding process. Bidders must ensure compliance with all technical and financial requirements to qualify for evaluation. The project emphasizes sustainable energy solutions and adherence to safety standards. Successful bidders will be required to sign a detailed contract and adhere to the stipulated timelines for project completion and maintenance. Download the tender document and related annexures from the official portal for comprehensive details.