Government Tender for Supply of Electric, Electronics & Refrigerator Spare Parts - Ahmedabad

This government tender invites qualified suppliers to provide a comprehensive range of electric, electronic, and refrigerator spare parts for Civil Hospital, Ahmedabad. The project aims to ensure uninterrupted medical and administrative operations by sourcing high-quality components. The tender is issued by the Health and Family Welfare Department, Ahmedabad, with a total estimated cost of ₹25,00,000. The procurement involves supplying miscellaneous goods, specifically spare parts for various electrical and electronic equipment, including refrigerators. Bidders must adhere to specified timelines, submit required documents, and meet eligibility criteria to participate. The tender process includes multiple stages, from fee submission to technical and commercial evaluations, culminating in the award of the contract. The completion period for supply is 12 months, with a bid validity of 120 days. This opportunity is ideal for suppliers specializing in electrical and electronic spare parts, refrigerator components, and related maintenance supplies, seeking to collaborate with government healthcare institutions.

The scope of work involves the supply of Electric & Electronics and Refrigerator Spare Parts (Part 1, Item No. 1 to 204) to Civil Hospital, Ahmedabad. Key deliverables include:

• Provision of high-quality spare parts as per the detailed item list.
• Timely delivery at the specified hospital address.
• Ensuring all items meet the technical specifications outlined in the tender documents.
• Maintaining proper documentation and certification for all supplied items.

The process involves:

1. Review of tender documents and item list.
2. Preparation of bid including technical and financial proposals.
3. Submission of bid before the deadline (03-07-2025, 18:00 hours).
4. Bid opening and evaluation by the designated authority.
5. Contract award and commencement of supply within 12 months.

✓ Must have valid GST registration and relevant trade licenses.

✓ Proven experience in supplying electrical, electronic, and refrigerator spare parts to government hospitals or similar institutions.

✓ Financial stability with annual turnover of at least ₹50 lakhs in the past three years.

Criteria	Details
Minimum Annual Turnover	₹50 lakhs
Certification	ISO 9001 or equivalent for quality management
Past Experience	At least 3 years in supply of hospital equipment parts
Legal Compliance	Valid GST, Trade License, and necessary certifications

Bidders must submit all relevant documents, including financial statements, experience certificates, and certifications, to establish eligibility.

The spare parts must conform to the specifications detailed in the item list.pdf. Technical parameters include:

Item No.	Description	Technical Standards
1-204	Electrical & Electronics, Refrigerator Spare Parts	As per IS/IEC standards, compatible with hospital equipment

Procedures include:

• Inspection of supplied items upon delivery.
• Verification against technical specifications.
• Certification of conformity from authorized agencies.
• Proper packaging to prevent damage during transit.

The estimated total budget for this tender is ₹25,00,000. The financial breakdown includes:

Cost Component	Amount (₹)
Item Cost	Variable based on item list
Delivery & Handling	Included in item cost
Total Estimated Cost	2,500,000

Payment terms are as follows:

• 30% advance payment upon contract signing.
• 70% after successful delivery and acceptance.
• Payments will be processed through electronic transfer upon submission of valid invoices and delivery certificates.

The bidding process involves the following steps:

1. Download tender documents and item list from the official portal.
2. Attend the free vendor training camp scheduled every Saturday at (n)Code Solutions, Ahmedabad.
3. Prepare and submit the technical and financial bids online before the deadline (03-07-2025, 18:00 hours).
4. Bid opening will be conducted by the Medical Superintendent at Civil Hospital, Ahmedabad.
5. Evaluation and award of contract based on technical compliance and financial competitiveness.

The timeline for the bidding process is:

Event	Date	Details
Bid Submission Start	13-06-2025 13:00	Online via nProcure portal
Bid Submission End	03-07-2025 18:00	Strict deadline
Bid Opening	09-07-2025 15:00	At Civil Hospital, Ahmedabad

All bidders must ensure timely submission and compliance with the specified procedures.

Bids will be evaluated based on:

Criteria	Weightage
Technical compliance and experience	40%
Price competitiveness	30%
Delivery schedule and after-sales support	20%
Certification and quality standards	10%

Minimum qualifying scores are 70% in technical evaluation. The highest scoring bid considering all factors will be awarded the contract. Bidders must meet all eligibility and technical standards to qualify for the financial evaluation.

Date	Event	Details
13-06-2025	Bid Submission Start	13:00 hours, online
03-07-2025	Bid Submission End	18:00 hours, online
09-07-2025	Primary Evaluation	15:00 hours at Civil Hospital, Ahmedabad
15-07-2025	Contract Award Announcement	Post evaluation
01-08-2025	Expected Contract Start	After approval

**Critical deadlines include bid submission closing on 03-07-2025 and bid opening on 09-07-2025.**

For queries and support, contact:

Name	Designation	Contact Details
The Medical Superintendent	Civil Hospital, Ahmedabad	**Phone:** 07922683721
Support Team	(n)Code Solutions	**Email:** nprocure@ncode.in
Address	Civil Hospital, Asarwa, Ahmedabad	S.G. Road, Bodakdev, Ahmedabad, Gujarat

Bidders are advised to reach out for clarifications or training related to online bidding procedures.

All interested bidders must download the tender documents from the official portal before the deadline. Participation requires a valid Digital Certificate for signing bids electronically. A free vendor training camp is organized weekly to assist bidders. Ensure compliance with all terms and conditions specified in the detailed tender documents, including delivery schedules, quality standards, and documentation requirements. The procurement process emphasizes transparency, timely delivery, and adherence to technical specifications.