Government Tender for Supply of Flame Proof LED, Electrical Items at KHEP

This government tender invites qualified suppliers to provide essential electrical items, including flame proof LED lights, sprays, consumables, and other electrical equipment at Kadana Hydro Electric Project (KHEP). The project aims to ensure uninterrupted power generation and maintenance of electrical infrastructure within the Gujarat power sector. The tender is issued by Gujarat State Electricity Corporation Limited (GSECL), a key player in the power and energy industry, seeking reliable vendors for timely supply of electrical goods. The tender includes detailed specifications, eligibility criteria, and submission procedures, with a deadline for bid submission set for May 19, 2025. The project offers an estimated value of approximately INR 8,68,494.82, with a bid validity period of 120 days. Bidders must adhere to strict technical and financial requirements, including EMD submission and compliance with all tender clauses. This opportunity is ideal for electrical equipment suppliers, manufacturers, and service providers looking to partner with a leading government utility in Gujarat.

The scope of work involves the supply of electrical items, including:

• Flame proof LED lights
• Various sprays and consumables
• Electrical components and accessories

The key deliverables include:

• Supplying specified electrical goods as per tender specifications
• Ensuring timely delivery to Kadana Hydro Electric Project
• Complying with safety and quality standards

The process involves:

1. Receiving and evaluating bids
2. Confirming bid validity and compliance
3. Awarding the contract to the successful bidder
4. Delivering the items within the stipulated completion period

Item Category	Description
Electrical Items	All electrical consumables, fixtures, and accessories
Quality Standards	Must meet specified technical parameters
Delivery Schedule	As per project timeline

Bidder must ensure all items conform to the technical specifications outlined in the tender document and provide necessary certificates and documentation for verification.

✓ Must have valid registration and licenses to supply electrical goods in India.
✓ Must submit scanned copies of tender fee and EMD details along with bid.
✓ Must accept all clauses mentioned in the tender document, including signing and stamping the acceptance letter.
✓ Must attach scanned copies of all required annexures (1 to 15), including Annexure-10 (GSECL-KHEP), and the Integrity Pact.
✓ Bidders should have a minimum annual turnover of at least INR 4,34,247.41 (50% of estimated cost) in the last three financial years.

Qualification Criteria	Minimum Requirement
Tender Fee Submission	Yes
EMD Submission	INR 7500
Financial Turnover	INR 4,34,247.41/year
Technical Compliance	Meets all specifications
Certification	Valid electrical supplier licenses

Bidders must provide all documents on online platforms and ensure compliance with all eligibility conditions to qualify for bid evaluation.

The electrical items must adhere to the following technical parameters:

Parameter	Specification
Voltage	220V-240V AC
Power	As per item-specific requirements
Certification	ISI or equivalent approved
Material	Flame-proof, durable, weather-resistant

Bid process involves: - Submission of technical and financial bids electronically - Evaluation of technical compliance - Financial bid opening for qualified bidders - Final selection based on evaluation scores

All technical documentation must be submitted in digital format, including certificates, test reports, and compliance statements.

The total estimated budget for this tender is INR 8,68,494.82. Bidders must submit a bid security (EMD) of INR 7500 along with their proposal. The financial bid should include detailed cost breakdowns:

Cost Component	Amount (INR)
Unit Price	As per bid
Total Cost	Based on quantity
Taxes & Duties	As applicable
Delivery Charges	Included/Excluded

Payment terms specify that 80% of the payment will be released after delivery and inspection, with the remaining 20% after successful installation and acceptance. Payment will be processed through bank transfer upon submission of all required documents and invoice.

The bidding process involves the following steps:

1. Download the tender document from the official portal.
2. Submit the scanned copies of tender fee and EMD before the bid deadline.
3. Attend the vendor training session if required.
4. Upload all technical documents, signed clauses, and annexures online.
5. Submit the price bid in the designated format.
6. Bids will be evaluated based on technical compliance and financial competitiveness.
7. Final bid opening will occur on the scheduled date.

Timeline	Date & Time
Bid Submission Start	28-04-2025 16:30
Bid Submission End	19-05-2025 18:00
Technical Evaluation	20-05-2025 17:00
Bid Opening	20-05-2025 16:00

All bidders must ensure timely submission and compliance with all instructions to avoid disqualification.

Bids will be evaluated based on:

Criteria	Weightage
Technical Compliance	50%
Price Competitiveness	30%
Delivery Schedule	10%
Past Performance & Certifications	10%

Minimum qualifying marks are set at 60% for technical evaluation. Bidders must score well in all categories, especially in technical compliance and financial offer, to be considered for award. The evaluation will prioritize quality, delivery capability, and cost-effectiveness.

Date	Event	Details
28-04-2025	Bid Start Date	Bidders can start submitting bids online
19-05-2025	Bid Submission End	Last date for bid submission at 18:00 hours
20-05-2025	Technical Evaluation	Scheduled at 17:00 hours
20-05-2025	Bid Opening	Opening of financial bids at 16:00 hours
**Critical**	**Bid Deadline**	**Ensure submission before 18:00 on 19-05-2025**

Bidders are advised to adhere strictly to these deadlines to participate successfully.

For any queries or clarifications, bidders can contact:

Addl. Chief Engineer, Gujarat State Electricity Corporation Limited
Kadana Hydro Electric Project
Address: Diwada Colony, Taluka Kadana, Dist Mahisagar - 389250
Phone: 8980031403

Contact Person	Phone	Email
Support Team	+91-79-40007501	nprocure@ncode.in
Technical Support	+91-79-26854511	nprocure@ncode.in

Support is available for registration, document upload, and bid submission procedures.

All bidders are encouraged to participate in free vendor training sessions held every Saturday at the (n)code Solutions office in Ahmedabad. The tender document, including detailed specifications and terms, can be downloaded free of charge from the official portal. Ensure all required documents and certificates are prepared in advance to facilitate smooth bid submission. The tender process emphasizes transparency, quality, and timely delivery, aligning with government procurement standards. Bidders should review all terms carefully and comply with the mandatory requirements to enhance their chances of success.