Government Tender for Supply of Hot Deep Galvanized Nuts & Bolts at Ukai Power Station

This government tender invites qualified suppliers to bid for the supply of Hot Deep Galvanized Nuts & Bolts of various sizes along with miscellaneous materials for the Switchyard at Gujarat State Electricity Corporation Limited's Ukai Thermal Power Station. The tender aims to ensure reliable procurement of electrical hardware essential for power plant operations. The project is categorized under Power and Energy, targeting vendors specializing in electrical hardware supply. The estimated cost of the procurement is approximately 6,19,180 INR, with a bid validity of 120 days. The tender process involves multiple stages, including preliminary, technical, and commercial evaluations, with detailed submission requirements. Bidders must adhere to strict eligibility criteria, including submission of tender fee, EMD, and technical documents. The process is managed through the nProcure platform, ensuring transparency and efficiency. The tender is open to experienced suppliers with relevant certifications and financial stability, aiming to support Gujarat’s power infrastructure development.

The scope of this tender includes:

• Supply of Hot Deep Galvanized Nuts & Bolts of various sizes as specified in the tender documents.
• Provision of miscellaneous electrical materials required for the Switchyard at Ukai TPS.
• Ensuring all materials meet the technical specifications outlined in the tender documents.
• Delivery of materials to the designated location at Gujarat State Electricity Corporation Ltd., Ukai.

The process involves:

1. Preparation of bid documents including technical and financial proposals.
2. Submission of bid via the nProcure online portal within the specified deadline.
3. Evaluation of bids based on technical compliance and financial competitiveness.
4. Awarding of contract to the successful bidder.

Bidders must meet the following eligibility criteria:

• ✓ Must have valid registration and licenses for electrical hardware supply.
• ✓ Must submit scanned copies of payment receipt for Tender fee and EMD during the preliminary stage.
• ✓ All required tender documents must be submitted in scanned format during the technical stage.
• ✓ Demonstrate financial stability with an estimated project cost of at least 6,19,180 INR.
• ✓ Have relevant experience in supplying electrical hardware for power stations.
• ✓ Possess valid certifications and compliance with applicable standards.

Qualification Requirement	Details
Tender Fee	1770 INR (non-refundable)
EMD Amount	18575 INR
Financial Turnover	Minimum 10 lakh INR in last 3 years
Experience	At least 2 similar projects in power sector
Certification	ISO 9001 or equivalent

Bidders failing to meet these criteria will be disqualified from the bidding process.

The technical specifications for the materials are as follows:

Parameter	Requirement
Material	Hot Deep Galvanized Steel
Size Range	As per detailed drawings in the tender document
Coating Thickness	Minimum 86 microns
Mechanical Strength	As per IS standards
Corrosion Resistance	Suitable for outdoor electrical environments

The procurement process involves: 1. Reviewing detailed technical specifications in the tender documents. 2. Ensuring compliance with IS standards. 3. Submitting samples for approval if required. 4. Delivery of conforming materials within the specified timeline.

The estimated cost for this procurement is approximately 6,19,180 INR. The financial breakdown includes:

Cost Component	Amount (INR)
Material Cost	5,50,000
Transportation	50,000
Miscellaneous	19,180

Payment terms are as follows: - 30% advance payment upon contract signing. - 70% after successful delivery and inspection. - Payments will be processed through bank transfer as per the contract terms. - Bidders must submit detailed financial proposals aligned with the tender guidelines.

The bidding process involves several steps:

1. Registration on the nProcure platform and obtaining a valid Digital Certificate.
2. Downloading tender documents and preparing technical and financial proposals.
3. Submitting bids online before the deadline of 30-06-2025 at 6:30 PM.
4. Pre-bid meeting (if applicable) to clarify doubts.
5. Bid opening conducted by the Chief Engineer (G), UTPS.
6. Evaluation based on technical compliance and price.
7. Awarding of the contract to the successful bidder.

Timeline	Date & Time
Bid Submission Start	14-06-2025 10:28 AM
Bid Submission End	30-06-2025 6:30 PM
Technical Evaluation	01-07-2025 15:05
Commercial Evaluation	01-07-2025 15:30

All bids must be submitted electronically; offline submissions will not be accepted.

Bids will be evaluated based on:

Criteria	Weightage
Technical compliance	50%
Price competitiveness	30%
Delivery schedule	10%
Past experience	10%

Minimum qualifying marks for technical evaluation are 70%. The financial proposals will be scored based on cost-effectiveness, with the lowest bid receiving maximum points. Bidders must meet all technical specifications and eligibility criteria to qualify for the final evaluation.

Date	Event	Details
14-06-2025	Bid Start Date	Bidders can begin submitting proposals online
30-06-2025	Bid End Date	Last date for bid submission at 6:30 PM
01-07-2025	Technical Evaluation	Scheduled at 3:05 PM
01-07-2025	Commercial Evaluation	Scheduled at 3:30 PM
15-07-2025	Contract Award	Expected date for contract signing

**Note:** All critical dates are subject to change; bidders are advised to monitor the official portal for updates.

For further assistance and queries, bidders can contact:

Contact Person	Designation	Phone	Email
Chief Engineer (G)	UTPS	8980031370	nprocure@ncode.in

The support team at (n)Procure platform is available for technical support and clarifications during the bidding process. Bidders are encouraged to reach out for training and guidance on bid submission procedures.

All bidders must ensure compliance with the general terms and conditions outlined in the tender documents. The procurement process emphasizes transparency and fairness, with bids evaluated solely on merit. Bidders are advised to review all technical specifications and eligibility criteria thoroughly before submission. The tender documents are available for free download, and detailed instructions are provided for online bid submission. A vendor training session is organized weekly to assist bidders in understanding the process. Ensure all required documents, including tender fee receipt, EMD, and technical proposals, are uploaded correctly within the stipulated deadlines.