Government Tender for Supply, Installation & Maintenance of Vending Machines in Ekta Nagar

This government tender invites qualified agencies to participate in a comprehensive project for the supply, installation, operation, and maintenance of vending machines across various locations in Ekta Nagar. Managed by the Statue of Unity Area Development and Tourism Governance Authority, this project aims to enhance visitor amenities and streamline service delivery. The tender offers an excellent opportunity for service providers specializing in vending solutions, maintenance, and operational management to collaborate with a prominent state government authority in Gujarat. Key details include:

The selected agency will be responsible for the following tasks:

• Supply of vending machines as per the specifications detailed in the tender document.
• Installation at designated locations within Ekta Nagar, ensuring compliance with safety and operational standards.
• Operation and management of vending machines, including stock replenishment and daily maintenance.
• Regular maintenance and servicing to ensure optimal functionality.
• Monitoring and reporting on machine performance and issues.

Key deliverables include:

• Fully operational vending machines at specified locations.
• Maintenance reports and logs.
• Compliance with safety and quality standards.

Bidders must meet the following eligibility requirements:

• ✓ Must have valid registration and licenses for operating vending machine services.
• ✓ Must have experience in supplying and maintaining vending machines for government or reputed private sector clients.
• ✓ Must submit Bid Processing Fee and EMD of Rs. 50,000.
• ✓ Must provide all documents specified in the tender, including technical and financial proposals.
• ✓ Must possess valid digital certificates for e-procurement participation.

Qualification Criteria	Details
Experience	Minimum 3 years in vending machine supply & maintenance
Financial Stability	Turnover of at least Rs. 50 lakhs in the last financial year
Technical Capability	Proven track record with at least 2 similar projects
Certification	Valid GST registration and other relevant licenses

All documents must be submitted as per the instructions in the tender document to qualify for technical evaluation.

Vending machines must adhere to the following technical parameters:

Parameter	Specification
Power Supply	220V AC, 50Hz
Capacity	Minimum 100 units per machine
Payment Methods	Cash, card, digital payments
Material	Durable, corrosion-resistant casing
Security Features	Anti-theft locks, CCTV integration

**Installation Process:** - Site assessment and approval. - Delivery of machines to designated locations. - Installation and initial testing. - Staff training for operation and maintenance.

The project budget is to be detailed in the bid proposal, with the following financial components:

Cost Element	Estimated Cost
Vending Machines	To be quoted by bidder
Installation Charges	To be quoted
Maintenance & Operation	Monthly/Annual basis
Total Estimated Budget	To be determined based on proposals

**Payment Schedule:** - 30% upon contract signing. - 50% after successful installation. - Remaining 20% after project completion and approval.

The bidding process involves the following steps:

1. Download tender documents from the official portal before the deadline.
2. Prepare and submit the technical and financial bids online via the nProcure portal.
3. Bid processing fee and EMD must be paid and proof submitted.
4. Bid submission deadline is 04-07-2025 at 18:00.
5. Bid opening will occur on the scheduled dates, with technical evaluation followed by financial assessment.

Event	Date & Time
Bid Submission Start	11-06-2025 20:00
Bid Submission End	04-07-2025 18:00
Technical Evaluation	10-07-2025 11:15
Financial Evaluation	10-07-2025 11:30

**Important:** Bidders must ensure all documents are complete and submitted before the deadline to qualify for evaluation.

Proposals will be evaluated based on the following criteria:

Criteria	Weightage
Technical Competence	50%
Experience & Past Performance	20%
Cost & Financial Proposal	20%
Compliance with Technical Specifications	10%

**Minimum thresholds:** - Technical score of at least 70 out of 100. - Submission of all mandatory documents.

The evaluation will prioritize quality, experience, and cost-effectiveness, ensuring the selected agency can deliver reliable vending solutions in line with government standards.

Date	Event	Details
11-06-2025	Tender Notice Release	Tender published on official portal
04-07-2025	Bid Submission Deadline	Last date for bid submission at 18:00
10-07-2025	Technical Evaluation	Evaluation of technical proposals at 11:15
10-07-2025	Financial Evaluation	Financial proposals evaluated at 11:30
10-07-2025	Award Notification	Expected date for contract award

**Critical:** All bids must be submitted before the deadline to be considered.

For queries and assistance, bidders can contact:

| Contact Person | Executive Engineer, M&E Division |
| Phone | 8799696131 |
| Address | Room no.322, 3rd Floor, New Administrative Building, SOUADTGA, Ekta Nagar, Gujarat |
| Email | Not specified |

Support is available during working hours for clarifications and support related to bid submission procedures.

All interested bidders are encouraged to review the detailed tender document available for download. The tender emphasizes transparency, quality standards, and timely delivery. Bidders should ensure compliance with all eligibility and technical criteria to avoid disqualification. Regular updates and clarifications will be provided through the official portal. Participation in the free vendor training sessions organized every Saturday can enhance understanding of the bidding process and technical requirements. Ensure all documents, including bid processing fee, EMD, and technical details, are submitted correctly to facilitate smooth evaluation and award process.