Government Tender for Supply, Laying, Testing & Commissioning of 11KV/22KV UG XLPE Cable in Surat Rural Division

This government tender invites qualified electrical contractors to undertake the supply, laying, testing, and commissioning of 11KV / 22KV underground XLPE cables in the Surat Rural Division. The project involves installing high-voltage underground cables for reliable power distribution in Pasodara sub-division and other areas under Surat Rural Division. The tender specifies that XLPE cables will be supplied by Dakshin Gujarat Vij Company Ltd. (DGVCL), while the contractor is responsible for cable termination and straight-through joints. The project aims to enhance power infrastructure and ensure uninterrupted electricity supply. The estimated project cost is approximately ₹50 lakh, with a completion period of 12 months. Bidders must meet eligibility criteria, including submission of technical and financial documents, and adhere to the terms and conditions outlined in the tender documents. This opportunity is ideal for experienced electrical contractors specializing in high-voltage underground cable installation and testing within the power and energy sector.

The scope of work includes:

• Supply of required materials including cable termination kits and straight-through joints (to be supplied by the contractor)
• Laying underground XLPE cables in designated schemes at Pasodara sub-division and other locations under Surat Rural Division
• Testing of installed cables for insulation resistance, continuity, and voltage withstand
• Commissioning of the complete electrical system ensuring compliance with technical standards

The process involves:

1. Receiving and inspecting supplied XLPE cables from DGVCL
2. Excavating trenches for cable laying
3. Laying cables as per approved drawings
4. Connecting cable terminations and joints
5. Conducting testing procedures
6. Final commissioning and handover

Technical Specifications	Details
Cable Type	XLPE insulated, high-voltage underground cables
Voltage Level	11KV / 22KV
Length of cables	To be determined as per site requirement
Conductor Material	Copper
Insulation	XLPE
Standards	IEC 60502, IS 7098

**Important Requirements:** - All work must adhere to safety and quality standards - Proper documentation and testing reports must be submitted - Coordination with DGVCL officials is mandatory

Bidders must meet the following eligibility criteria:

• ✓ Must have valid registration and license for high-voltage electrical works
• ✓ Must have completed similar projects within the last 3 years
• ✓ Must submit proof of experience in underground cable installation and testing
• ✓ Must pay the tender fee of ₹1180 and EMD of ₹40,000, with proof attached
• ✓ Must provide technical documents demonstrating technical capability

Financial & Qualification Requirements	Details
Minimum annual turnover	₹50 lakh
Past project experience	At least 2 similar projects
Valid electrical contractor license	Yes
EMD validity	180 days

**Note:** All submitted documents must be valid, clear, and conform to the specified standards.

The project requires high-voltage underground XLPE cables conforming to IEC 60502 and IS 7098 standards. The cables should have copper conductors with XLPE insulation, suitable for 11KV / 22KV voltage levels. The length of cables will vary based on site requirements, but all must meet the technical parameters outlined in the tender documents. The installation process involves careful excavation, cable laying, and secure termination. Testing procedures include insulation resistance, continuity, and voltage withstand tests, with results documented and submitted for approval. The cables must be compatible with the specified termination kits and joints, ensuring safety and durability in underground power distribution.

The estimated project cost is approximately ₹50 lakh, with a bid offer validity of 180 days. The financial proposal should include a detailed breakdown of costs for materials, labor, testing, and commissioning. Bidders must submit their percentage rate (as per the prescribed format) along with the financial bid. Payment terms will be linked to project milestones, including submission of testing reports and successful commissioning. The tender fee of ₹1180 and EMD of ₹40,000 are mandatory for bid submission. The financial bid must be submitted electronically through the designated portal, adhering to the specified format and deadlines.

The bidding process involves the following steps:

1. Download the tender documents from the official portal.
2. Pay the tender fee and EMD, attaching proof of payment.
3. Submit the technical bid with all required documents by 30-05-2025 18:00.
4. The technical evaluation will be completed by 31-05-2025.
5. Financial bids will be opened only for technically qualified bidders.
6. The final evaluation will be based on technical compliance and percentage rate.

Timeline	Date & Time
Bid submission start	09-05-2025 18:00
Bid submission end	30-05-2025 18:00
Technical evaluation	31-05-2025 12:00
Commercial evaluation	02-06-2025 15:00

**Note:** Bidders must ensure timely submission and compliance with all procedural requirements.

Bids will be evaluated based on:

• Technical compliance with specifications and standards (weightage: 40%)
• Experience and past performance in similar projects (weightage: 30%)
• Financial offer (percentage rate) (weightage: 30%)

Minimum qualifying marks for technical evaluation are 70%. The bidder offering the lowest percentage rate, meeting all technical and eligibility criteria, will be preferred. The evaluation will consider the bidder's capability to complete the project within the stipulated timeline and quality standards.

Date	Event	Details
09-05-2025	Bid start	Bidders can download tender documents and submit bids
30-05-2025	Bid end	Last date for bid submission at 18:00
31-05-2025	Technical evaluation	Completion of technical assessment
02-06-2025	Commercial evaluation	Finalization of bid based on percentage rate
**30-05-2025**	Document download deadline	Last date to download tender documents

**Note:** All dates are in DD-MM-YYYY format and are subject to change as notified.

For queries and assistance, bidders can contact:

Office: Executive Engineer, DGVCL, Surat Rural Division
Email: eesuratrural@gmail.com

Contact Person	Designation	Email	Phone
Executive Engineer	Surat Rural Division	eesuratrural@gmail.com	N/A

Bidders are advised to communicate well in advance for clarifications and support regarding the tender process.

All bidders must adhere to the terms and conditions specified in the tender documents, including safety, quality standards, and timely submission. A free vendor training camp will be organized every Saturday at GNFC Ltd., Ahmedabad, to assist bidders in understanding the online bidding process. The tender documents are available for free download, and detailed instructions are provided for electronic submission. Ensure compliance with all eligibility and technical requirements to enhance your chances of success.