Government Tender for Supply, Delivery, and Maintenance of Truck Mounted Mechanical Road Sweeping Machines

This government tender invites qualified suppliers to participate in the supply, delivery, testing, commissioning, and comprehensive operation and maintenance of truck-mounted mechanical road sweeping machines. The project aims to enhance municipal solid waste management in Navsari, Gujarat, by deploying advanced sweeping technology. The scope includes providing state-of-the-art sweeping vehicles, ensuring strict compliance with tender specifications, and offering long-term operation and maintenance services for five years. The tender is issued by Navsari Municipal Corporation, targeting vendors experienced in manufacturing or supplying municipal waste management equipment. The estimated project cost is approximately INR 29,972,000, with a bid security of INR 900,000. The process involves multiple stages, including preliminary and commercial evaluations, with deadlines set for bid submission by 30th May 2025. This opportunity is ideal for companies specializing in municipal machinery, waste management equipment, and service providers with proven track records in similar projects.

The selected bidder will be responsible for:

• Supplying truck-mounted mechanical road sweeping machines as per detailed specifications.
• Ensuring delivery and installation at Navsari Municipal Corporation premises.
• Conducting testing and commissioning to verify operational standards.
• Providing comprehensive operation and maintenance services for five years.
• Ensuring compliance with all tender specifications and quality standards.

The scope includes:

Item	Description
Equipment	Truck-mounted mechanical road sweeping machines
Delivery	To Navsari Municipal Corporation, Gujarat
Testing	Functional testing as per technical standards
Commissioning	Full operational setup
Maintenance	Regular service, repairs, and operational support for 5 years
Documentation	Complete technical and operational documentation

The process involves:

1. Submission of bid documents including tender fee and EMD.
2. Evaluation of technical and financial proposals.
3. Contract award to the successful bidder.
4. Delivery, testing, and commissioning.
5. Ongoing operation and maintenance for five years.

The bidder must adhere to all specifications outlined in the tender document, available for download here.

✓ Must have valid digital signature certificate as per IT Act-2000 (Class-III).
✓ Must submit scanned copies of tender fee, EMD, and all required documents.

Criteria	Details
Tender Fee	INR 17,700 (proof required)
EMD	INR 900,000 (proof required)
Experience	Proven track record in supplying municipal waste management equipment
Financial	Minimum average annual turnover of INR 10 million over last 3 years
Certification	Valid ISO 9001/ISO 14001 certificates preferred

**Important:** Bidders must meet all eligibility conditions to qualify for evaluation.

The sweeping machines should conform to the following technical parameters:

Parameter	Specification
Vehicle Type	Truck-mounted, mechanically operated
Sweeping Width	Minimum 2.5 meters
Dust Control	Equipped with dust suppression system
Power Source	Diesel engine complying with BS-VI norms
Capacity	Waste collection capacity of at least 2 cubic meters
Control System	Automated control with remote monitoring

Sequential process for technical compliance:

1. Submit detailed technical datasheets.
2. Demonstrate operational capabilities during testing.
3. Ensure compliance with environmental and safety standards.

Technical details must be included in the bid as per the specifications outlined in the tender document.

The estimated project cost is INR 29,972,000, with a bid security of INR 900,000. The financial proposal should include detailed cost breakdowns:

Cost Component	Amount (INR)
Equipment	To be quoted
Delivery	To be quoted
Testing & Commissioning	To be quoted
Operation & Maintenance (5 years)	To be quoted
Total Estimated Cost	INR 29,972,000

Payment terms: - 10% advance upon contract signing. - 40% after delivery and testing. - Remaining 50% after successful commissioning and acceptance. - Annual payments for operation & maintenance, subject to performance reviews.

Bidders must submit financial proposals in sealed format as per the prescribed template.

The bidding process involves the following steps:

1. Download tender documents and prepare required documents.
2. Submit bid including technical and financial proposals before the deadline.
3. Attend pre-bid meeting if scheduled.
4. Technical evaluation will be conducted on 3rd June 2025 at 11:00 AM.
5. Commercial evaluation will follow on 3rd June 2025 at 12:00 PM.
6. Final award will be announced post-evaluation.

Key deadlines:

Date	Event	Details
10-05-2025	Start of Bid Submission	Bidders can begin submitting bids
30-05-2025	Bid Submission Deadline	Last date for submission at 6:00 PM
03-06-2025	Preliminary Evaluation	Technical evaluation at 11:00 AM
03-06-2025	Commercial Evaluation	Financial evaluation at 12:00 PM

All bids must be submitted electronically via the NProcure portal. Ensure compliance with all submission guidelines.

Bids will be evaluated based on:

Criteria	Weightage
Technical compliance and experience	50%
Financial proposal	30%
Delivery schedule	10%
Operation & maintenance plan	10%

Minimum qualifying marks in technical evaluation: **70%**.

Evaluation factors include:

• Conformance to technical specifications.
• Past experience in similar projects.
• Cost competitiveness.
• Proposed maintenance and support plan.

Bidders must meet all minimum thresholds to qualify for the award.

Date	Event	Details
10-05-2025	Tender Notice Published	Tender available for download
30-05-2025	Bid Submission Deadline	Last date for bid submission at 6:00 PM
03-06-2025	Technical Evaluation	11:00 AM at designated venue
03-06-2025	Commercial Evaluation	12:00 PM at designated venue
10-06-2025	Contract Award Announcement	Successful bidder notified

Critical dates must be adhered to for timely participation and award processing.

For queries and support, contact:

Navsari Municipal Corporation
Email: municipalcorporation.nav@gmail.com
Address: Maha Nagar Sevasadan, Dudhiya Talav, Navsari, Gujarat

| Contact Person | Deputy Municipal Commissioner |
| Phone | Not specified |
| Email | municipalcorporation.nav@gmail.com |

Support for online bid submission and technical assistance is available through the NProcure support team at (n)code solutions, Ahmedabad. Contact details:

• Phone: +91-79-40007517, 40007514, 40007515
• Email: nprocure@ncode.in

All bidders are advised to review the detailed tender documents available for download. A free vendor training session will be organized every Saturday from 4:00 to 5:00 PM at (n)code solutions, Ahmedabad, to assist bidders in understanding the online bidding process. Bidders are encouraged to participate in these training sessions to ensure smooth submission. The tender process strictly follows the guidelines set by Navsari Municipal Corporation and complies with government procurement policies. For further clarifications, bidders can contact the designated support team or refer to the detailed tender document linked above.