Vapi Municipal Corporation Tender for Road Sweeping & Litter Collection Services 5-Year Contract

This government tender invites qualified service providers to participate in a comprehensive contract with Vapi Municipal Corporation for a period of five years. The project involves the supply, delivery, testing, and commissioning of one truck-mounted mechanical road sweeping machine, along with two vehicle-mounted litter pickers, to be deployed in designated areas within Vapi city. The scope includes operation and maintenance of the equipment to ensure cleanliness and sanitation standards are met consistently. The tender aims to enhance urban cleanliness and waste management through modern equipment and professional services. The project is critical for maintaining public health, environmental standards, and urban aesthetics in Vapi. The total estimated cost of the project is approximately INR 80 million, with a bid security deposit of INR 24 lakh. Bidders must comply with all eligibility criteria, including technical, financial, and legal requirements, to qualify for participation. The tender process is structured into preliminary and commercial stages, with clear deadlines and evaluation criteria to ensure transparency and fairness.

The selected service provider will be responsible for:

• Supplying 1 truck-mounted mechanical road sweeping machine and 2 vehicle-mounted litter pickers.
• Ensuring delivery, installation, and testing of equipment at designated locations.
• Conducting comprehensive operation & maintenance for the entire contract period of five years.
• Performing regular cleaning and waste collection in specified areas of Vapi city.
• Providing trained personnel for daily operation.
• Maintaining equipment performance standards as per technical specifications.

The process includes:

1. Delivery and installation of equipment.
2. Testing and commissioning to ensure operational readiness.
3. Routine maintenance and emergency repairs during the contract period.
4. Reporting and documentation of operational activities.

Equipment	Specifications
Truck-mounted road sweeper	Designed for urban cleaning, eco-friendly, with adjustable brushes
Vehicle-mounted litter picker	Capable of collecting diverse waste types, with capacity for high-volume waste

Bidder must ensure compliance with all technical and safety standards, and provide necessary operational training to staff.

✓ Must have valid GST registration and PAN card.
✓ Must possess valid EPF and ESI registration certificates.
✓ Must submit proof of financial solvency, including last three years' turnover certificates certified by a Chartered Accountant.
✓ Must have experience in similar municipal or government projects with references.
✓ Must provide EMD of INR 24,00,000 along with bid.
✓ Must submit tender fee of INR 17,700.

Qualification Criteria	Minimum Requirement
Turnover (last 3 years)	INR 20 million annually
Experience	At least 3 similar projects completed in the last 5 years
Technical Capability	Proven ability to operate and maintain road sweeping and litter collection equipment
Legal Compliance	Valid licenses, registrations, and certifications as per government norms

**Bidders must meet all the above criteria to qualify for the tender process.**

The equipment must conform to the following technical parameters:

Parameter	Specification
Truck-mounted sweeper	Capacity: Minimum 3 cubic meters, Fuel-efficient engine, Eco-friendly emission standards
Litter pickers	Capacity: Minimum 1000 kg waste collection, Equipped with hydraulic lifting
Power Supply	Electric or diesel-powered, compliant with environmental norms
Maintenance	Easy access for servicing, availability of spare parts

Sequential procedures include:

1. Delivery of equipment.
2. Testing for operational efficiency.
3. Certification of compliance.
4. Regular maintenance as per manufacturer guidelines.

The bidder must ensure all equipment meets the specified standards and safety norms, with documentation provided for verification.

The total estimated project cost is approximately INR 80 million. The financial bid should include a detailed breakdown:

Cost Component	Amount (INR)
Equipment procurement	50 million
Installation & commissioning	10 million
Operation & maintenance (5 years)	15 million
Contingency & miscellaneous	5 million

**Bid security deposit (EMD): INR 24,00,000** to be submitted along with bid. Payment terms include: - **Advance payment** upon contract signing. - **Milestone payments** based on delivery and testing phases. - **Final payment** after successful completion of each year’s operational period.

Bidders must adhere to the financial norms and submit all documents supporting their financial capacity and bid validity for 120 days from the bid opening date.

The bidding process involves the following steps:

1. Download tender documents from the official portal before the deadline.
2. Prepare and submit technical and financial bids electronically via the nProcure platform.
3. Bid submission deadline is 23rd May 2025 at 5:00 PM.
4. Bid opening will be conducted publicly on 27th May 2025 at the Vapi Municipal Corporation office.
5. Evaluation based on technical compliance, experience, and financial competitiveness.
6. Awarding of contract to the successful bidder.

Timeline	Date & Time
Tender download start	02-05-2025 6:30 PM
Bid submission deadline	23-05-2025 5:00 PM
Preliminary evaluation	27-05-2025 12:15 PM
Commercial evaluation	27-05-2025 12:39 PM

**All bidders must ensure compliance with submission procedures and deadlines.**

Bids will be evaluated based on:

Criteria	Weightage
Technical compliance & experience	50%
Financial bid	30%
Past project performance	20%

Minimum thresholds include: - **Technical compliance score of at least 70%.** - **Financial bid within the budget limits.** - **Demonstrated experience in similar projects.**

Evaluation factors include quality of equipment, operational capacity, financial stability, and adherence to safety standards. The highest-scoring bid, meeting all criteria, will be awarded the contract.

Date	Event	Details
02-05-2025	Tender Notice Release	Tender published online and at Vapi Municipal Corporation
23-05-2025	Bid Submission Deadline	Last date for submitting bids electronically
27-05-2025	Bid Opening & Evaluation	Preliminary and commercial evaluation scheduled
28-05-2025	Award Notification	Expected date of contract award

**Key deadlines include the bid submission by 23rd May 2025 and bid opening on 27th May 2025.**

For queries and support, contact:

Vapi Municipal Corporation

• Email: vapimun@yahoo.com
• Address: Vapi Municipal Corporation, Gujarat
• Contact Person: Deputy Municipal Commissioner

Contact Method	Details
Email	vapimun@yahoo.com
Phone	+91-XXXX-XXXXXX (if available)

Bidders are encouraged to seek clarifications before the deadline to ensure compliance and smooth submission.

All participating bidders must ensure they meet the eligibility criteria and submit all required documents as specified. The tender process is transparent, and all submissions will be evaluated fairly. Training sessions on online bid submission will be organized periodically. Bidders are advised to review the detailed tender documents available for download and adhere strictly to the terms and conditions outlined. The project aims to improve urban sanitation standards in Vapi through modern equipment and professional services, contributing to environmental sustainability and public health.