Govt Tender for Transformer Replacement & Power Augmentation in Palitana Division

This government tender invites qualified contractors to undertake transformer replacement, augmentation, and de-augmentation works under various schemes in the Palitana Division. The project aims to enhance power distribution infrastructure by replacing failed transformers and upgrading existing systems to ensure reliable electricity supply. The tender is issued by Paschim Gujarat Vij Company Limited, a key player in Gujarat's power sector, focusing on power and energy infrastructure development. The scope includes comprehensive works such as transformer replacement, system augmentation, and de-augmentation, with a completion period of 12 months. Bidders must meet specific eligibility criteria, including valid registration, experience, and financial stability. The tender offers an estimated cost of ₹30,00,000 with a bid validity of 120 days. It is an open tender, accessible to all qualified bidders through e-Procurement procedures. The project is crucial for improving power reliability and supporting local infrastructure growth in the Gujarat region.

The scope of work includes:

• Replacement of failed transformers in designated substations.
• Augmentation of existing power systems to increase capacity.
• De-augmentation works where necessary to optimize system performance.
• Installation and commissioning of new transformers and related infrastructure.
• Testing and quality assurance to ensure compliance with technical standards.

The process involves:

1. Site assessment and planning based on technical specifications.
2. Procurement of transformers and materials as per approved standards.
3. Execution of replacement and augmentation works following safety protocols.
4. System testing and commissioning to verify operational stability.
5. Handover and documentation including compliance certificates.

Technical Specifications	Details
Transformer Capacity	100 KVA to 500 KVA
Power Supply Voltage	11 KV / 33 KV
Standards	IS 1180, IS 302-1
Environmental Conditions	Temperature: -10°C to 50°C, Humidity: 95%

All works must adhere to the technical and safety standards prescribed by PGVCL and relevant authorities.

✓ Must have valid Vendor Registration with PGVCL or equivalent power distribution authorities.
✓ Proven experience in transformer replacement and power system augmentation projects.
✓ Submit all required documents including:

Document	Details
Tender Scanned Copy	Self-attested with all annexures
Vendor Registration	Valid registration certificate
PAN Card	Copy of valid PAN
Experience Certificates	Demonstrating relevant project experience
Insurance Policy	Valid insurance for works
Solvency Certificate	Minimum 20% of tender cost from a nationalized bank
GST Certificate	Valid GST registration
Notary & Declaration	On Rs. 300 stamp paper
EPF Registration	Valid registration proof
Labour Insurance Policy	Valid policy in bidder’s name

**All documents must be current, valid, and submitted as per tender guidelines.**

The technical parameters for transformers and associated equipment are as follows:

Parameter	Specification
Transformer Capacity	100 KVA to 500 KVA
Voltage	11 KV / 33 KV
Standards	IS 1180, IS 302-1
Temperature Range	-10°C to 50°C
Humidity	Up to 95%
Testing	Routine and type tests as per standards

Sequential process:

• Prepare site and conduct initial assessments.
• Procure transformers meeting specified standards.
• Install transformers following safety protocols.
• Conduct testing and commissioning.
• Complete documentation and handover.

The estimated project cost is ₹30,00,000. The financial breakdown includes:

Item	Cost (INR)
Transformer procurement	15,00,000
Installation & labor	10,00,000
Testing & commissioning	3,00,000
Miscellaneous expenses	2,00,000
Payment Schedule
-------------------	---------------------------
30%	On contract signing
40%	After installation
30%	Post successful commissioning

All payments are subject to submission of valid invoices and completion certificates. Bidders must ensure financial stability to undertake the project within the stipulated budget.

The bidding process involves the following steps:

1. Registration: Bidders must register on the e-Procurement portal.
2. Download Tender Documents: Access all relevant documents before the deadline.
3. Submission of Bid: Submit all required forms and documents online before the bid deadline.
4. Bid Opening: The bids will be opened publicly by the designated authority.
5. Evaluation & Award: Bids will be evaluated based on criteria, and the successful bidder will be notified.

Timeline	Date & Time
Bid Submission Start	11-06-2025 18:00
Bid Submission End	18-06-2025 18:00
Bid Opening	19-06-2025 11:00 (Preliminary), 11:30 (Commercial)

**All bidders must adhere to submission deadlines and ensure completeness of documents.**

Bids will be evaluated based on:

Criteria	Weightage
Technical competence and experience	40%
Financial bid	40%
Compliance with technical specifications	20%

Minimum qualifying marks in each category must be met. The bidder with the highest combined score will be awarded the contract. Factors such as past project performance, financial stability, and adherence to technical standards will influence the evaluation.

Date	Event	Details
13-05-2025	Tender Notice Published	Tender published in official gazette and portal
11-06-2025	Bid Submission Start	Bidders can submit their bids from this date
18-06-2025	Bid Submission End	Last date for bid submission
19-06-2025	Bid Opening	Opening of bids at PGVCL Palitana Division
19-06-2025	Evaluation & Award	Evaluation of bids and contract award process
12 Months	Completion Period	Expected project completion within 12 months

**Ensure all submissions are made before the respective deadlines.**

For queries and submission of bids, contact:

Contact Person	Executive Engineer
Email	PALITANA.DE2@GEBMAIL.COM
Address	PALITANA DIVISION OFFICE, PGVCL, OLD POWER HOUSE COMPOUND, HAVAMAHEL ROAD, PALITANA
Phone	[Insert Phone Number if available]

Bidders are advised to communicate well in advance to clarify any doubts regarding tender procedures or requirements.

All bidders must carefully review the detailed tender documents available for download. Ensure compliance with all eligibility and technical criteria to avoid disqualification. The tender process emphasizes transparency and fairness, with strict adherence to deadlines and submission guidelines. The project aims to strengthen power infrastructure in Gujarat, supporting regional development and reliable electricity supply. Bidders are encouraged to prepare comprehensive proposals demonstrating technical expertise and financial stability.