Government Tender for Underground Cable Network Laying & Rectification in Gandhinagar Rural

This government tender invites qualified contractors to undertake the installation, termination, and rectification of underground cable networks in the Dehgam-R Sub Division under Gandhinagar Rural Division. The project aims to enhance power distribution infrastructure, ensuring reliable electricity supply in the Gandhinagar district. The scope includes laying underground cables, installing terminations, and conducting rectification works as per technical specifications. The project duration is 24 months, with a total estimated cost of approximately 47.62 lakh INR. Bidders must meet specific eligibility criteria, including technical experience, financial stability, and necessary licenses. The tender process is open to experienced electrical contractors with proven capabilities in similar projects. The procurement will be conducted through an e-Procurement platform, ensuring transparency and efficiency. Bidders are encouraged to review detailed technical specifications, eligibility requirements, and submission deadlines to participate successfully in this competitive process.

The scope of work includes:

• Laying underground cables in designated areas as per technical specifications.
• Terminating cables with approved connectors and ensuring proper insulation.
• Rectification of existing cable faults and system upgrades.
• Installation of necessary accessories such as joints, connectors, and protective devices.
• Testing and commissioning of the entire underground cable network.

Key deliverables:

• Complete underground cable network installation.
• Proper termination and jointing of cables.
• Fault detection and rectification.
• Certification of system performance.

Sequential process:

1. Site survey and assessment.
2. Procurement of materials and equipment.
3. Laying of cables as per approved route plans.
4. Termination and jointing.
5. Testing, commissioning, and handover.

Specification	Details
Cable Type	HDPE, suitable for underground installation
Voltage Level	11kV or as specified
Conductor Material	Copper or Aluminum
Insulation	High-quality, weather-resistant
Testing Standards	As per GUVNL & IEC standards

**Important:** All work must comply with safety standards, and quality assurance protocols must be followed throughout the project.

Bidders must meet the following eligibility criteria:

• ✓ Must have valid Electrical Contractor License and other relevant licenses.
• ✓ Must possess GST registration, Labour License, and EPF code with recent Challan copies.
• ✓ Proven experience in similar underground cable installation projects with at least one completed project of comparable scope.
• ✓ Minimum Average Annual Turnover (MAAT) of INR 15 lakhs over the last three financial years.
• ✓ Positive Net Worth for the last financial year.
• ✓ Must own or have access to cable fault locator vans and HDD machines or have arrangements with service providers.
• ✓ Submit Work Orders, performance certificates, and test reports for relevant projects.

Qualification Parameter	Minimum Requirement
Experience	Completed similar projects in last 3 years
Turnover	INR 15 lakhs per year
Net Worth	Positive in last financial year
Licenses	Valid Electrical Contractor License, GST, Labour License
Equipment	Owns or outsources fault locator vans and HDD machines

**Note:** Non-compliance with eligibility criteria will disqualify the bid.

The technical specifications for the project include:

Parameter	Specification
Cable Type	HDPE insulated, suitable for underground power distribution
Voltage	11kV or specified in tender
Conductor Material	Copper or Aluminum
Insulation	Weather-resistant, high dielectric strength
Joints & Terminations	Approved by GUVNL, tested and certified
Testing	Must meet IEC standards and GUVNL specifications

**Sequential procedures:** 1. Material procurement as per approved specifications. 2. Site preparation and cable laying. 3. Termination and jointing with approved accessories. 4. System testing and fault detection. 5. Final commissioning and certification.

All work must adhere to safety protocols, and quality checks should be documented at each stage.

The project has an estimated cost of INR 47,61,947.00. The financial bid must include a percentage rate for the entire scope of work, submitted via the prescribed online form. The bid security (EMD) is INR 40,000, which must be submitted along with the bid.

Cost Component	Amount
Estimated Cost	INR 47,61,947
EMD Amount	INR 40,000
Tender Fee	INR 1,180

**Payment terms:** - 10% advance on contract signing. - Progress payments based on milestones. - Final payment after successful completion and certification.

Bid validity: 120 days from bid submission deadline.

All financial transactions must be made through the designated e-Procurement platform, and invoices should comply with applicable tax regulations.

The bidding process involves the following steps:

1. Registration: Bidders must register on the e-Procurement portal.
2. Download Tender Documents: Free download of tender and technical specifications.
3. Submission of Bid: Upload technical and financial bids before the deadline.
4. Bid Opening: Technical bid opening scheduled on 28-05-2025 at 11:05 AM, followed by commercial evaluation.
5. Evaluation & Award: Bids will be evaluated based on technical compliance and financial competitiveness.

Timeline	Event	Details
14-05-2025	Bid Submission Start	Bidders can start submitting bids
26-05-2025	Bid Submission End	Last date for bid submission at 5:00 PM
28-05-2025	Technical Evaluation	At 11:05 AM
29-05-2025	Commercial Evaluation	At 11:30 AM

**Important:** Bidders must ensure all documents are uploaded correctly and meet the specified formats. Late submissions will not be accepted.

Bids will be evaluated based on:

Criteria	Max Marks	Weightage
Technical capability & experience	50	50%
Financial offer	30	30%
Past performance & certifications	20	20%

**Minimum qualifying marks:** 70% overall. Bidders must meet technical and financial thresholds to qualify for award.

Evaluation factors include:

• Experience in similar projects
• Equipment and technical resources
• Financial stability
• Compliance with technical specifications
• Past project performance and client feedback

The highest-scoring bidder will be recommended for contract award, subject to meeting all eligibility and compliance criteria.

Date	Event	Details
14-05-2025	Bid Submission Start	Bidders can begin submitting bids online
26-05-2025	Bid Submission End	Deadline for bid submission at 5:00 PM
28-05-2025	Technical Evaluation	Scheduled at 11:05 AM
29-05-2025	Commercial Evaluation	Scheduled at 11:30 AM
28-05-2025	Document download deadline	Last date to download tender documents

**Note:** Bidders are advised to complete all submissions before deadlines to avoid disqualification.

For queries and assistance, contact:

Name: Executive Engineer Gandhinagar Rural Division
Phone: 9925221871
Address: Division Office Rural: BH Gov. Press, Nr Rly Crossing, Gandhinagar - 382041
Email: Not specified in tender, but support can be sought via phone.

Contact Person	Role	Contact Details
Executive Engineer	Tender Inquiry	9925221871

Bidders are encouraged to clarify doubts well before submission deadlines.

All bidders must review the detailed tender documents available for download. The process emphasizes transparency and fairness, with the entire procurement managed through the online e-Procurement platform. Bidders should ensure compliance with all technical and eligibility criteria, and participate in the free vendor training sessions organized weekly. The project aims to strengthen power infrastructure in Gandhinagar Rural, contributing to reliable electricity supply and community development. Ensure all required documents, including test reports, licenses, and experience certificates, are prepared and submitted as per instructions. Late or incomplete submissions will be disqualified.