Government Tender for Upkeeping at Pathikashram Rajkot - Housekeeping & Room Service

This government tender invites qualified service providers to undertake upkeeping and maintenance services at Pathikashram, Rajkot. The scope includes house keeping, reception, and room services to ensure a clean, welcoming environment for visitors and residents. The project is issued by the City R&B Division, Rajkot, with a completion period of 12 months. The tender aims to select experienced contractors capable of delivering high-quality services adhering to government standards. Key details include a bid submission start date of May 18, 2025, and a deadline of June 2, 2025. The estimated project cost is approximately INR 29,375,500 with a bid security of INR 29,400. Bidders must submit all required documents, including tender fee, EMD, solvency certificate, PAN card, and GST certificate, to qualify for technical evaluation. The tender process involves multiple stages, including preliminary, technical, and commercial evaluations, with detailed criteria outlined for each. This opportunity is ideal for service providers specializing in hospitality, facility management, and government contract execution.

The scope of work includes:

• Housekeeping services at Pathikashram, including cleaning, sanitation, and maintenance of premises.
• Reception services to manage visitor inquiries, registration, and assistance.
• Room services including guest room cleaning, linen management, and supply of amenities.

The contractor shall:

1. Deploy trained staff for housekeeping, reception, and room services.
2. Maintain cleanliness standards as per government guidelines.
3. Ensure timely and efficient service delivery.
4. Provide necessary equipment and supplies.
5. Comply with safety and health regulations.

Service Component	Specifications
Housekeeping	Daily cleaning, sanitation, waste disposal
Reception	Visitor management, inquiries, assistance
Room Service	Linen change, amenities, guest support

The contractor must adhere to the project timeline and quality standards specified in the tender documents.

Note: All work shall be executed as per the detailed specifications provided in the tender documents available for download.

✓ Must have valid tender fee payment proof.
✓ Must submit Earnest Money Deposit (EMD) of INR 29,400.
✓ Must possess a valid solvency certificate for the calendar year 2025, covering at least 20% of the estimated project cost.
✓ Must provide a copy of PAN Card.
✓ Must submit GST registration certificate.

Qualification Requirement	Details
Tender Fee	INR 1500 paid proof
EMD	INR 29,400 deposit
Solvency Certificate	Minimum 20% of estimated cost
PAN Card	Valid PAN proof
GST Certificate	Valid GST registration

✓ Bidders must attach scanned copies of all technical bid documents as specified. ✓ Experience in similar government projects is preferred. ✓ Bidders should not have any pending legal disputes related to contract execution. ✓ Only eligible contractors with proven track record in facility management will be considered.

Parameter	Specification
Service Duration	12 months
Work Area	Pathikashram, Rajkot
Staff Qualification	Trained and experienced personnel
Equipment	Standard cleaning and maintenance tools
Compliance	Adherence to government safety and health standards

The contractor shall follow the process:

1. Review tender documents.
2. Submit technical and financial bids online.
3. Attend pre-bid meetings if scheduled.
4. Comply with all technical specifications during execution.

All technical requirements are detailed in the tender documents, which bidders are advised to review thoroughly before submission.

The estimated project cost is approximately INR 29,375,500. The bid security (EMD) is INR 29,400, which must be submitted along with the bid. The tender fee is INR 1500. Payment terms include:

• Bid Security: To be paid online and submitted in original.
• Bid Submission: Electronic submission via the nProcure portal.
• Payment Schedule: Full payment will be made after successful completion of services, as per the contract terms.
• Additional costs: Any applicable taxes, including GST, will be deducted or added as per prevailing norms.

Bidders should prepare detailed financial proposals considering all costs, taxes, and service charges, ensuring compliance with the tender guidelines.

1. Download and review tender documents from the official portal.
2. Prepare all required documents and bid proposals.
3. Submit bids electronically before the deadline, June 2, 2025, 6:00 PM.
4. Attend the tender opening on June 3, 2025, at 11:00 AM.
5. Evaluation will be conducted in three stages: preliminary, technical, and commercial.
6. Successful bidders will be notified and required to sign the contract.

Event	Date & Time
Bid Submission Start	18-05-2025 06:00 AM
Bid Submission End	02-06-2025 6:00 PM
Tender Opening	03-06-2025 11:00 AM

**Note:** Bidders must ensure all documents are complete and submitted before the deadline to avoid disqualification.

The evaluation will be based on:

Criteria	Weightage
Technical competence and experience	40%
Financial proposal	30%
Past performance in similar projects	20%
Compliance with eligibility criteria	10%

Minimum qualifying marks for each stage must be met. The highest scoring bid will be selected for contract award. Bidders must meet all mandatory criteria, including submission of valid documents and EMD, to be eligible for evaluation.

Date	Event	Details
18-05-2025	Bid Start	Bidding process begins
02-06-2025	Bid End	Last date for bid submission, 6:00 PM
03-06-2025	Tender Evaluation	Preliminary, technical, and commercial stages
03-06-2025	Tender Opening	11:00 AM
10-06-2025	Award Notification	Expected date for contract award

**Critical deadlines** include bid submission by June 2, 2025, and technical evaluation on June 3, 2025.

For queries and submission of bids, contact:

Office: Executive Engineer City (R&B) Division, Rajkot
Address: Opp. Rajkumar College Ground, Dr. Yagnik Road, Rajkot-360001
Email: eecitydivision@gmail.com
Phone: 0281-2465583

Contact Person	Role
Executive Engineer	Bid queries and clarifications

Bidders are advised to contact during working hours for assistance and clarifications.

All bidders are encouraged to participate in the free vendor training sessions organized every Saturday from 4:00 to 5:00 PM at (n)Code Solutions, Ahmedabad. The tender documents can be downloaded free of charge from the official portal. Bidders must ensure compliance with all terms and conditions specified in the detailed tender documents. The project aims to ensure high standards of cleanliness and visitor management at Pathikashram, with a focus on quality, safety, and timely delivery. Only eligible and experienced contractors with proven track records in government projects should bid.