Government Tender for 5-Year Water Supply Operation & Maintenance in Valsad, Gujarat

This government tender invites qualified contractors to undertake the comprehensive operation and maintenance of a water supply project in Valsad, Gujarat. The project involves managing the entire water distribution system, including pumping treated water from the Water Treatment Plant (WTP) of 1.62 MLD capacity, through RCC underground sumps at Main HW, various Sub Head Works (SHW), and distribution to village-level sumps under the Vansi Borsi Regional Supply Scheme. The contract duration is five years, with a focus on ensuring reliable water supply, system efficiency, and compliance with government standards. The project is managed by the Gujarat Water Supply and Sewerage Board (GWSSB), under the Public Health Circle, Valsad. The tender offers an estimated cost of approximately ₹1.97 crore, with a bid validity of 180 days. Interested bidders should review detailed documents, submit the required security deposit, and demonstrate technical and financial capability to execute this vital water infrastructure project.

• Operation and Maintenance of Water Supply System including all associated materials, labor, and machinery.
• Pump treated water from the Water Treatment Plant (WTP) of 1.62 MLD capacity.
• Manage RCC underground sumps at Main HW, SHW, and village-level sumps.
• Ensure continuous water supply to various distribution points under the Vansi Borsi Regional Supply Scheme.
• Maintain all electrical and mechanical components of the water system.
• Regular inspection, cleaning, and repair of pipelines, pumps, and other infrastructure.
• Monitor water quality and ensure compliance with relevant standards.
• Report and document system performance and maintenance activities.
• Coordinate with government authorities for system upgrades and compliance.

The process includes:

1. Submission of bid documents including technical and financial proposals.
2. Evaluation of bids based on technical competence and financial viability.
3. Contract award to the successful bidder.
4. Commencement of operations within the stipulated timeframe.

The scope explicitly excludes energy charges and raw water charges, which are to be borne separately by the government.

Bidder must adhere to all technical standards, safety protocols, and environmental guidelines as specified in the tender documents.

✓ Must have valid registration as a Civil Contractor and Electrical Contractor.
✓ Must submit a solvency certificate current for the financial year.
✓ Must provide a notarized Stamp Paper of ₹300 (Form No. 9) as per tender terms.
✓ Must possess valid registration of Class A or above.
✓ Must submit the following documents:

Document	Description
Tender Fee DD	Proof of payment of tender fee
EMD FDR	Earnest Money Deposit document
Form No. 18	Self-declaration form
PAN & GST	Tax registration certificates
Solvency Certificate	Financial solvency proof
Stamp Paper	Notarized declaration
Electrical & Civil Registration	Valid registration certificates
✓ Bidders should have experience in water supply operations, preferably in government projects.
✓ The bidder must comply with all eligibility and qualification criteria specified in the tender documents.

Parameter	Specification
Water Treatment Capacity	1.62 MLD
Pumping System	Submersible and centrifugal pumps suitable for 1.62 MLD capacity
Power Supply	3-phase, 415V, 50Hz
Pipelines	HDPE or DI pipes as per standards
Sumps	RCC underground, capacity specified in tender
Control Systems	SCADA-compatible automation for monitoring
Maintenance	Scheduled inspections, cleaning, and repairs

Sequential procedures include: 1. Installation of pumps and pipelines. 2. Testing of system components. 3. Commissioning of the water treatment and distribution system. 4. Regular operation, monitoring, and maintenance as per guidelines.

Technical compliance must meet the standards specified in the tender documents and relevant Indian standards (IS).

The estimated project cost is approximately ₹1.97 crore, with a bid security deposit of ₹1.97 lakh. The financial proposal must clearly specify the percentage rate for operation and maintenance, excluding energy and raw water charges. Payment terms are typically milestone-based, with payments released after successful completion of specified phases such as installation, testing, and operational readiness. Bidders should prepare detailed cost breakdowns including manpower, materials, machinery, and miscellaneous expenses. The bid validity period is 180 days, during which the financial offer must remain unchanged. The tender fee of ₹3,600 is non-refundable and must be submitted along with the bid documents. All financial transactions should comply with government procurement regulations.

1. Download and review tender documents from the official portal.
2. Submit bid security, tender fee, and all required documents before the deadline.
3. Attend pre-bid meeting if scheduled.
4. Submit technical and financial bids electronically via the designated platform.
5. Bids will be opened publicly on the scheduled date.
6. Evaluation of bids based on technical competence and financial viability.
7. Notification of award and signing of contract.

Event	Date	Details
Bid Submission Start	16-05-2025 15:00	Bidders can start submitting bids
Bid Submission End	03-06-2025 18:00	Last date for bid submission
Bid Opening	05-06-2025	Technical and financial bid opening
Evaluation	06-06-2025	Bids assessed as per criteria
Contract Award	Post-evaluation	Notification to successful bidder

All steps must be completed within the specified timelines, and bidders must ensure compliance with all submission requirements.

Bids will be evaluated based on:

Criteria	Max Score	Weightage
Technical competence	70	70%
Financial offer	30	30%

Evaluation factors include: - Past experience in similar water supply projects - Technical approach and methodology - Financial competitiveness - Compliance with eligibility criteria - Quality of submitted documents

Minimum qualifying score for technical evaluation is 50%. Bidders must meet all mandatory criteria to be considered for financial evaluation. The highest scoring bid will be awarded the contract, subject to negotiations and compliance.

Date	Event	Details
16-05-2025	Bid Submission Start	Bidders can begin submitting their bids
03-06-2025	Bid Submission End	Last date for submitting bids
05-06-2025	Bid Opening	Public opening of bids
05-06-2025	Evaluation Deadline	Completion of bid evaluation
06-06-2025	Contract Award	Notification to successful bidder
60 Months	Completion Period	Duration of the contract for operation & maintenance

All deadlines are strict; late submissions will not be entertained.

Official Contact for Tender Enquiries:

• Name: Executive Engineer, Public Health Works Division GWSSB, Navsari
• Phone: 9978406662
• Address: Survey No.118 Radha Complex, 1st Floor, Opp. Sai Leela Mall, Behind Punit Plot, Abrama Road, Valsad-396002
• Email: Not specified; inquiries can be made via phone.

Tender Submission & Clarifications:

• Bidders are advised to contact the above officer for clarifications.
• Support and training sessions are available at (n)code solutions, Ahmedabad.
• For technical support, contact (n)Procure Support team at +91-79-40007517 or via email at nprocure@ncode.in.

Interested bidders must carefully review all tender documents available for download. The tender process is fully electronic, requiring valid digital certificates for bid submission. A free vendor training session is organized weekly. All terms and conditions, including eligibility, technical specifications, and evaluation criteria, are detailed in the tender documents. The project aims to ensure sustainable water supply for the Valsad district, supporting government efforts in rural water infrastructure development. Bidders are encouraged to prepare comprehensive proposals demonstrating technical expertise and financial stability to secure this vital government contract.