Tender Title: Comprehensive Annual Maintenance Contract for Emerson Make Precision Cooling Air Conditioning System
Tender Reference Number: GEM/2025/B/6050496
Issuing Authority: Grid Controller of India Limited
Department: Ministry of Power

Scope of Work and Objectives

The objective of this tender is to secure a Comprehensive Annual Maintenance Contract (CAMC) for the Emerson Make Precision Cooling Air Conditioning System located in the server room of the SRLDC Building. The contractor will be responsible for all maintenance, repair, and servicing of the cooling systems, ensuring optimal performance to support the critical infrastructure of power management.

Eligibility Criteria

To qualify for this tender, the bidding entity must meet several eligibility requirements including proper registration as a legal entity, demonstrated experience in providing maintenance services for similar systems, and the possession of any necessary certifications relevant to HVAC and cooling systems. Bidders are also encouraged to have previous contracts executed in a timely manner.

Technical Requirements

Bidders must demonstrate technical expertise in the field of precision cooling systems, specifically for Emerson models. Expected technical capabilities include:

• Ability to conduct regular maintenance checks and immediate repairs as necessary
• Availability of spare parts and components for Emerson systems
• Trained personnel with certifications in HVAC technologies

Detailed documentation of previous projects and performance metrics should be submitted with the proposal.

Financial Requirements

Bidders are required to submit complete financial details, including:

• An earnest money deposit (EMD) as specified by the tender guidelines
• A financial plan detailing the cost breakdown for maintenance services
• Provision for performance security to safeguard the contract execution

Document Submission Details

All tender submissions must be provided electronically and must include all required documents formatted correctly. The submission should be comprehensive, ensuring every aspect of the technical and financial requirements are met. Bidders must also adhere to the technical specifications outlined in the tender documentation.

Special Provisions

Bidders applying under the Micro, Small, and Medium Enterprises (MSE) category or as startups may be eligible for specific benefits, including policy exemptions and procurement preferences. This enables greater participation and support for emerging businesses.

Evaluation Process

The evaluation process will be structured to review both technical capabilities and financial submissions. Proposals will be scored based on:

• Compliance with technical specifications
• Overall cost-effectiveness
• Past performance and reliability in similar contracts

Delivery Locations

The primary delivery location for service execution will be the First Floor Server Room of SRLDC Building under the Grid Controller of India Limited. The scope of services should ensure minimal disruption to ongoing operations at the site.

Contact Information

For further inquiries, interested bidders should refer to the contact information listed within the tender document. It is imperative to reach out directly to the issuing authority for clarification on requirements and submission processes.