Gujarat Government Tender for External Audit of Mukhya Mantri Gram Sadak Yojana Accounts

This government tender invites qualified firms to undertake the External Audit of Mukhya Mantri Gram Sadak Yojana (MMGSY) accounts for the retroactive period and financial years 2024-29 in Gujarat. The project involves auditing the accounts related to rural road development schemes under the Gujarat Road and Building Department. The scope includes detailed financial verification, compliance checks, and reporting for the specified fiscal years. The tender is open to experienced audit firms with relevant credentials, financial stability, and proven track record in government audits. The project duration is 60 months, with a total estimated cost of approximately INR 42,00,000. Bidders must submit their proposals through the NPROCURE portal by the specified deadline. The tender aims to ensure transparency and accountability in rural infrastructure funding, aligning with government development initiatives. This opportunity is ideal for firms specializing in government audits, civil works, and infrastructure project management.

The selected firm will be responsible for conducting a comprehensive external audit of the MMGSY accounts for the specified years (2024-29). The scope includes:

• Review and verification of all financial transactions related to rural road projects.
• Assessment of compliance with government policies and guidelines.
• Preparation of audit reports highlighting discrepancies, financial irregularities, and recommendations.
• Verification of fund utilization and project progress.

The process involves:

1. Initial planning and understanding of the existing financial records.
2. Field inspections and data collection.
3. Analysis of financial statements and supporting documents.
4. Drafting of audit findings and report submission.
5. Final review and presentation of audit results.

Deliverables include detailed audit reports, compliance certificates, and a summary of findings. The firm must ensure adherence to all applicable standards and government regulations. The project timeline is 60 months, with periodic reviews and interim reports as required.

Specification	Details
Audit Period	2024-2029
Reporting Frequency	Quarterly & Annual
Certification	Government-approved auditors
Submission Format	Digital & hard copies

The firm must also coordinate with the Department of Road and Building, Gujarat, and adhere to all stipulated guidelines for government audits.

✓ Must have valid registration and licensing to conduct government audits in Gujarat.
✓ Must possess relevant experience in auditing government-funded projects, especially rural development schemes.
✓ Must submit a refundable EMD of INR 84,000 along with bid documents.
✓ Must provide valid PAN, GST registration, and bank solvency certificate.
✓ Must have a proven track record of completing similar audits within stipulated timelines.

Financial Qualification	Criteria
Minimum Annual Turnover	INR 50 Lakhs
Past Government Audit Experience	At least 2 similar projects in last 3 years
Certification	Certified Chartered Accountants or equivalent

✓ Bidders should not have any pending legal cases or disqualifications related to previous government contracts. ✓ All submitted documents must be valid, clear, and in the prescribed format.

The audit firm must employ qualified auditors with expertise in government financial regulations. The technical team should include certified accountants familiar with rural development schemes. The technical specifications include:

Parameter	Requirement
Audit Standards	Comptroller and Auditor General (CAG) guidelines
Data Security	Secure handling of financial data
Reporting Tools	Digital reporting with compatible formats
Infrastructure	Adequate office setup for field inspections

The process involves:

• Reviewing financial records and supporting documents.
• Conducting field visits to project sites.
• Verifying fund utilization and compliance.
• Preparing draft and final audit reports.
• Presenting findings to the department.

The firm must ensure timely completion of each phase, with interim reports submitted as per schedule.

The total estimated budget for this project is INR 42,00,000. The financial breakdown includes:

Cost Component	Amount (INR)
Audit Fees	35,00,000
Miscellaneous Expenses	7,00,000
Total	42,00,000

Payment terms are as follows: - 10% advance upon contract signing. - 40% after submission of draft report. - 50% after final approval and submission of all deliverables.

Bidders must provide a detailed financial proposal including all costs, taxes, and applicable charges. The proposal should align with the scope and timeline specified in the tender documents.

Interested firms must follow these steps:

1. Register on the NPROCURE portal and download the tender documents.
2. Submit the required documents and bid fee before the deadline.
3. Attend the pre-bid meeting if scheduled.
4. Submit technical and financial bids electronically through the portal by the specified dates.
5. The Preliminary Stage evaluation will be conducted on 29-05-2025 at 11:00 AM.
6. Price bid opening will follow immediately at 11:30 AM.

The timeline for the bidding process is:

Event	Date	Details
Bid Submission Start	12-05-2025	19:50
Bid Submission End	28-05-2025	18:00
Preliminary Evaluation	29-05-2025	11:00
Price Bid Opening	29-05-2025	11:30

**All bids must be submitted electronically.** Late submissions will not be accepted. Bidders are advised to ensure compliance with all requirements to avoid disqualification.

The evaluation will be based on the following criteria:

Criteria	Weightage
Technical competence and experience	50%
Financial proposal	30%
Past performance and references	20%

Minimum qualifying marks for technical evaluation are 70%. The final selection will be based on the combined score of technical and financial bids. Bidders must demonstrate relevant experience, technical expertise, and financial stability to qualify. The evaluation committee reserves the right to seek clarifications or conduct site visits before final decision.

Date	Event	Details
12-05-2025	Bid Start	Bid submission opens at 19:50
28-05-2025	Bid End	Last date for bid submission at 18:00
29-05-2025	Evaluation & Opening	Preliminary evaluation at 11:00, Price bid at 11:30
30-05-2025	Award Notification	Expected date for award announcement

**Note:** All deadlines are strict. Bidders should ensure timely submission to participate.

For queries and support, contact:

Office of the Executive Engineer, R & B Panchayat Division Ahmedabad

• Phone: 7925511608
• Address: Office of the Executive Engineer, R & B Panchayat Division Ahmedabad
• Email: nprocure@ncode.in

Contact Person	Role
Executive Engineer	Bid Inviting Authority
Support Team	Technical Assistance

Bidders are encouraged to reach out for clarifications and support regarding registration, document submission, and technical queries.

All bidders must adhere to the terms and conditions outlined in the tender documents. A free vendor training session is organized every Saturday from 4:00 PM to 5:00 PM at (n)Code Solutions, Ahmedabad. Participation is recommended to understand the e-procurement process better. The tender process emphasizes transparency, fairness, and compliance with government standards. Bidders are advised to review all documents, including the TOR and audit schedule, available for download on the portal. Non-compliance with submission requirements may result in disqualification. Ensure all documents are valid, complete, and submitted before the deadline.