Gujarat Government Tender for Maintenance of Gardens in Gandhinagar Sector-20 - Bidding Opportunity

This government tender invites qualified contractors to undertake the maintenance of gardens located in Gandhinagar Sector-20, Gujarat. The project encompasses the upkeep of 39 gardens including the Honorable Minister enclave Bungalows, Community Centre, Rajbhavan, Traffic Island Garden, and other prominent sites. The scope involves landscaping, shrubbery care, traffic island beautification, and general garden maintenance to enhance the aesthetic appeal of key government properties. The estimated project cost is approximately Rs. 2.55 crore, with a completion period of 12 months. Bidders must meet specific eligibility criteria, including financial stability, relevant experience, and valid certifications. The tender process is open to contractors registered in B-Class or above from the R and B Department or Irrigation Department. The project aims to promote urban greenery and improve public spaces in Gandhinagar, aligning with state government initiatives for sustainable urban development.

The scope of work includes:

• Landscaping and garden maintenance at designated sites in Sector-20, Gandhinagar.
• Shrubber and traffic island garden upkeep to ensure aesthetic standards.
• Regular watering, pruning, fertilizing, and pest control to maintain plant health.
• Lawn mowing and debris removal to keep the gardens tidy.
• Installation and maintenance of garden furniture and fixtures as required.

The process involves:

1. Initial site assessment and planning.
2. Preparation of work schedule and resource allocation.
3. Execution of landscaping activities.
4. Routine inspections and quality control.
5. Final completion and handover.

Specifications include:

Item	Description
Area Coverage	Gardens, traffic islands, and surrounding landscapes
Maintenance Frequency	Weekly, bi-weekly, and monthly schedules
Equipment	Lawn mowers, pruning tools, fertilization and pest control equipment
Materials	Organic fertilizers, pest control chemicals, garden furniture

All work must adhere to safety standards and environmental regulations as specified in the tender documents.

• ✓ Must have valid registration in B-Class or above from R and B Department or Irrigation Department.
• ✓ Proven experience in similar government or semi-government landscaping projects with a minimum completion cost of Rs. 102.11 Lacs.
• ✓ Financial stability with an annual turnover exceeding Rs. 255.27 Lacs in the last five financial years.
• ✓ Valid GST registration, Permanent Account Number (PAN), E.P.F., and E.S.I.C. registration.
• ✓ Submission of earnest money deposit of Rs. 2,55,500/- via FDR or bank guarantee.
• ✓ Tender fee of Rs. 3,600 payable through Demand Draft.

Financial Criteria	Details
Minimum Annual Turnover	Rs. 255.27 Lacs
Earnest Money Deposit	Rs. 2,55,500/-
Estimated Contract Value	Rs. 2,55,26,761
Similar Work Experience	Rs. 102.11 Lacs

Bidders must submit all required documents as proof of eligibility, including experience certificates, financial statements, and valid certifications.

The technical specifications include:

Parameter	Requirement
Area Coverage	Gardens, traffic islands, and landscaped areas
Equipment	Must include lawn mowers, pruning shears, fertilization tools
Materials	Organic fertilizers, pest control chemicals, durable garden fixtures
Maintenance Schedule	Weekly inspections, monthly detailed reports
Safety Standards	Comply with environmental and safety regulations

Sequential procedures: 1. Site assessment 2. Preparation of maintenance plan 3. Procurement of materials and equipment 4. Implementation of maintenance activities 5. Quality assurance and reporting

All technical activities must meet the standards specified in the tender documents, ensuring sustainable and eco-friendly practices.

The estimated project cost is Rs. 2,55,26,761, which includes all labor, materials, equipment, and overheads. The financial breakdown is as follows:

Cost Component	Amount (Rs.)
Material & Supplies	Rs. 75,00,000
Labor & Workforce	Rs. 1,20,00,000
Equipment & Tools	Rs. 30,00,000
Overheads & Miscellaneous	Rs. 30,00,000
Contingencies	Rs. 20,00,000

Payment terms: - 10% advance upon contract signing. - 40% progress payment based on milestones. - Remaining 50% after successful completion and acceptance.

Bidders must submit detailed financial proposals aligned with these guidelines.

The bidding process involves:

1. Download tender documents from the official portal.
2. Prepare and submit technical and financial bids electronically before the deadline.
3. Bid submission deadline is 27th May 2025 at 4:00 PM.
4. Bid opening will be conducted on the same day at 4:05 PM at the designated government office.
5. Evaluation and shortlisting based on eligibility, technical competence, and financial viability.
6. Awarding of contract to the successful bidder.

Bidders must ensure all documents are complete and submitted within the stipulated timelines. Late submissions will not be entertained.

Bids will be evaluated based on:

Criteria	Weightage
Technical competence and experience	40%
Financial stability and turnover	30%
Price competitiveness	20%
Compliance with eligibility criteria	10%

Minimum qualifying marks in each category must be met to proceed to the next stage. The highest scoring bid, meeting all criteria, will be selected for contract award.

Date	Event	Details
07-05-2025	Bid Submission Start	Bidders can start submitting bids from this date
27-05-2025	Bid Submission End	Last date and time for bid submission at 4:00 PM
27-05-2025	Bid Opening	Bids will be opened at 4:05 PM
28-05-2025	Evaluation Completion	Expected date for bid evaluation completion
30-05-2025	Contract Award	Expected date for contract award notification

All participating bidders must adhere to these deadlines to ensure their submissions are considered.

For queries and assistance, contact:

Director, Parks and Garden Organization
Email: dir-garden@gujarat.gov.in
Address: 3rd Floor, Nirman Bhavan, Sector No.10/A, Gandhinagar, Gujarat 382010
Phone: Not specified

Contact Person	Department	Email	Phone
Director, Parks and Garden	Gandhinagar	dir-garden@gujarat.gov.in	Not specified

Support and clarifications can also be obtained from (n)Code Solutions at their Ahmedabad office, contact details available on the tender portal.

All bidders are advised to review the complete tender documents available for download, including terms and conditions, detailed scope, and technical specifications. Participation requires valid digital certificates for online bidding. A free vendor training session is organized every Saturday at (n)Code Solutions for bidders seeking assistance with the electronic submission process. Ensure compliance with all eligibility and submission requirements to avoid disqualification. The project aims to enhance urban greenery and public space aesthetics in Gandhinagar, contributing to the city’s sustainable development goals.