Gujarat Power Sector Tender: Maintenance Contract for Ash Handling Plant Unit 5

This government tender invites qualified contractors to participate in a Biennial Work Contract for the maintenance of Ash Handling Plant Unit No.5 at Gandhinagar Thermal Power Station, Gujarat. The project is managed by the Gujarat State Electricity Corporation Limited (GSECL) and offers an estimated contract value of approximately INR 1.58 crore. The tender aims to ensure efficient and reliable operation of the ash handling infrastructure, critical for power plant environmental compliance and operational efficiency. The tender process is open to experienced firms with relevant technical expertise and financial stability. The project duration is 24 months, with a clear timeline for bid submission, technical evaluation, and contract award. Key documents include tender fees, EMD, and supporting technical certifications. Bidders are encouraged to review the detailed tender document available for download and participate in the online bidding process, which emphasizes transparency and competitive pricing.

The scope of work for this tender includes the following key activities:

• Routine maintenance and servicing of Ash Handling Plant Unit No.5 to ensure optimal performance.
• Inspection, cleaning, and repair of ash conveyors, crushers, and pneumatic systems.
• Replacement of worn-out components as per technical specifications.
• Monitoring and reporting on plant performance during the contract period.
• Adherence to safety and environmental standards mandated by regulatory authorities.

The process involves:

1. Pre-bid submission: Bidders must submit tender fee and EMD documents.
2. Technical evaluation: Submission of supporting technical documents and certifications.
3. Price bid submission: Complete the secured percentage-based bid.
4. Contract award: Based on evaluation results, the successful bidder will be notified.

Specification	Details
Completion Period	24 months
Estimated Cost	INR 1,584,0984.00
EMD Amount	INR 475,230
Tender Fee	INR 17,700
Document Download End Date	27-05-2025

This contract emphasizes quality, safety, and timely completion, with detailed technical and safety standards outlined in the tender documents.

Bidders must meet the following eligibility criteria:

• Legal and Financial Requirements:
  • ✓ Must have valid registration and licensing to undertake power plant maintenance work.
  • ✓ Minimum average annual turnover of INR 50 lakhs in the last 3 years.
  • ✓ Must submit valid EMD of INR 475,230 along with tender.
• Technical Competence:
  • ✓ Proven experience in maintenance of ash handling systems or similar power plant infrastructure.
  • ✓ Supportive technical certifications and past project references.
• Documentation:
  • ✓ Attach scan copies of tender fee receipt and EMD proof.
  • ✓ Submit all technical supporting documents as per tender requirements.

Criteria	Details
Minimum Annual Turnover	INR 50 Lakhs (last 3 years)
Valid EMD	INR 475,230
Experience in Power Plant Maintenance	Yes
Certification Requirements	As specified in tender documents

**Note:** Non-compliance with eligibility criteria will result in disqualification.

The technical specifications for the maintenance work include:

Parameter	Requirement
System Type	Ash Handling Plant (Unit No.5)
Maintenance Standards	As per GSECL guidelines and industry best practices
Safety Standards	Compliant with IS and OSHA standards
Technical Support	Certified technicians with power plant experience
Inspection Frequency	Monthly and as required during maintenance

The process involves:

• Conducting detailed inspections using standard checklists.
• Performing repairs with approved spare parts.
• Documenting all maintenance activities.
• Ensuring zero environmental violations during operations.
• Final testing and commissioning after maintenance activities.

All technical procedures must align with the specifications outlined in the tender document available for download.

The estimated contract value is INR 1,584,0984.00, with an earnest money deposit (EMD) of INR 475,230. The financial bid must be submitted as per the percentage-based format specified in the tender. Payment terms include:

• Advance Payment: 10% on contract signing.
• Progress Payments: Based on milestones achieved.
• Final Payment: Upon successful completion and acceptance.

Cost Component	Amount (INR)
Estimated Contract Value	INR 1,584,0984.00
EMD	INR 475,230
Tender Fee	INR 17,700

Bidders should ensure compliance with all financial documentation requirements, including submission of supporting bank guarantees and invoices as per the schedule.

The bidding process involves the following steps:

1. Download Tender Documents: Access from the official portal before the deadline.
2. Register and Submit Tender Fee & EMD: Upload scanned copies online.
3. Technical Bid Submission: Upload all supporting technical documents.
4. Evaluation of Technical Bids: Conducted on 03-06-2025 at 15:10.
5. Opening of Price Bid: To be scheduled post technical evaluation.
6. Contract Award: Notification to the successful bidder.

Timeline	Date & Time
Bid Submission Start	05-05-2025 17:00
Bid Submission End	27-05-2025 18:00
Technical Evaluation	03-06-2025 15:10
Tender Opening	As notified

**Important:** All bids must be submitted electronically through the official portal. Physical submissions are not accepted. Ensure all documents are complete and compliant with tender requirements.

Evaluation will be based on the following criteria:

Criteria	Weightage
Technical competence and experience	40%
Financial bid competitiveness	30%
Past project performance	20%
Compliance with safety standards	10%

**Minimum qualifying marks:** - **Technical score of at least 70%.** - **Financial bid must be within the competitive range.**

Evaluation factors include the bidder’s experience, technical approach, financial stability, and adherence to safety and environmental standards. The highest-scoring bid will be awarded the contract, subject to compliance with all eligibility and technical criteria.

Date	Event	Details
05-05-2025	Bid Submission Start	Bidders can begin submitting their bids online
27-05-2025	Bid Submission End	Last date and time for bid submission
03-06-2025	Technical Evaluation	Evaluation of technical bids at 15:10
03-06-2025	Tender Opening	Price bid opening (to be notified)
15-06-2025	Contract Award	Expected date for contract notification

**Note:** All deadlines are strict; late submissions will not be entertained.

For queries and support related to this tender, bidders can contact:

Contact Person	Email	Phone
Chief Engineer (G)	ceg.gtps@gebmail.com	+91-79-40007517
Tender Support Team	nprocure@ncode.in	+91-79-40007514

**Address:** Chief Engineer (Gen.), Gujarat State Electricity Corporation Ltd, Gandhinagar TPS, Gandhinagar, Gujarat.

Bidders are advised to communicate through official email for all clarifications.

Bidders are encouraged to participate in the free vendor training sessions organized every Saturday at (n)Code Solutions, Ahmedabad, to familiarize themselves with the online bidding platform. Detailed tender documents, including technical specifications, terms, and conditions, are available for download from the official portal. It is recommended to review all instructions carefully to ensure compliance and successful submission. The tender emphasizes transparency, fairness, and timely completion, aligning with government procurement standards.