Gujarat Government Tender for Special Repairing of B-16 Units at Vidhyanagar Police Line Bhavnagar

This government tender invites qualified contractors to undertake the Special Repairing Work of B-16 Units (G+3) Block B-3 located at Vidhyanagar Police Line, Bhavnagar, Gujarat. The project aims to enhance the infrastructure of police housing facilities through comprehensive civil repairs. The tender is issued by the Gujarat State Police Housing Corporation Ltd under the jurisdiction of the Gujarat government, targeting experienced civil contractors with relevant expertise. The project duration is 6 months, with an estimated cost of approximately INR 25,23,297.03. Bidders must adhere to specified eligibility criteria, submit all required documents, and follow the outlined bidding process. The tender offers an opportunity for construction firms specializing in civil works, government contractors, and infrastructure development companies to participate in a transparent and competitive procurement process. The tender is open to firms with proven experience, financial stability, and compliance with government norms, ensuring quality and timely completion of the repair works.

The scope of work includes comprehensive civil repairs and renovation of B-16 Units (G+3) Block B-3 at Vidhyanagar Police Line, Bhavnagar. Key deliverables include:

• Structural repairs to existing buildings
• Plastering, painting, and finishing of walls and ceilings
• Flooring repairs and replacement where necessary
• Electrical wiring and fixtures upgrades
• Plumbing and drainage system repairs
• Roof repairs to prevent leakage and improve insulation
• External wall repairs and painting

The process involves:

1. Site inspection and assessment
2. Preparation of detailed work plan
3. Procurement of materials as per specifications
4. Execution of repair works in phases
5. Quality checks and inspections at each stage
6. Final completion and handover to the authorities

• ✓ Must have valid registration as a contractor in the prescribed category with relevant authorities.
• ✓ Must submit last Income Tax Return (Assessment Year 2024-25) and attested copies of partnership deed or Articles of Association.
• ✓ Must provide a valid registration certificate from authorized bodies for civil works.
• ✓ Must submit Provident Fund Registration with code number.
• ✓ Must produce a solvency certificate equal to 25% of the tendered amount, issued by a bank, valid on the submission date.
• ✓ Tender fee of INR 1500 in the form of pay order or demand draft, non-refundable.
• ✓ Earnest Money Deposit (EMD) of INR 25,233, either via bank fixed deposit receipt, cash receipt, or EMD exemption certificate issued by GSPHC.
• ✓ Must submit GST registration and PAN card copies.
• ✓ Must submit an affidavit on non-judicial stamp paper of Rs. 100, duly attested.
• ✓ Experience certificates and previous project details as per tender conditions are mandatory.

The technical specifications for the repair works are detailed in the tender documents, including standards for structural repairs, material quality, and safety protocols. The contractor must ensure:

• Use of approved construction materials conforming to IS standards
• Implementation of safety measures as per government regulations
• Use of durable and weather-resistant materials for external repairs
• Electrical and plumbing works to meet BIS standards

Technical parameters include:

Parameter	Specification
Structural Repairs	Reinforcement, crack filling, concrete repairs
Flooring	Non-slip, durable tiles or equivalent
Electrical	Upgraded wiring, energy-efficient fixtures
Plumbing	Leak-proof pipes, modern fixtures
Roofing	Waterproofing and insulation

The process involves sequentially inspecting the site, preparing a detailed work plan, procuring materials, executing repairs, and conducting quality inspections before project completion.

The estimated project cost is approximately INR 25,23,297.03. The financial breakdown includes:

Item	Cost (INR)
Civil Repair Materials	12,61,648
Labour Charges	8,41,065
Electrical & Plumbing	3,17,000
Miscellaneous Expenses	1,03,584
Contingency	40,000
**Total Estimated Cost**	**INR 25,23,297.03**

Bidders must submit a bid security deposit of INR 25,233 in the form of fixed deposit receipt, cash receipt, or EMD exemption certificate. Payment terms include: - 10% advance on work order - 30% mid-term payment after completion of initial phases - 60% upon final inspection and approval All payments are subject to compliance with contractual terms and successful completion of milestones.

The bidding process involves the following steps:

1. Download tender documents from the official website.
2. Attend pre-bid meeting if scheduled.
3. Submit bid security and complete all required documents before the deadline.
4. Bid submission deadline is 16-06-2025 at 6:00 PM.
5. Bid opening will be conducted on 20-06-2025 at 11:00 AM by the Executive Engineer.
6. Evaluation of bids based on technical and financial criteria.
7. Award of contract to the successful bidder.

Timeline	Date & Time
Bid Submission Start	02-06-2025 16:30
Bid Submission End	16-06-2025 18:00
Bid Opening	20-06-2025 11:00

Bidders must ensure all documents are complete and submitted within the stipulated timelines. Non-compliance may lead to disqualification.

Bids will be evaluated based on a combination of technical competence and financial competitiveness. The evaluation factors include:

• Technical Experience (40%)
• Financial Bid (30%)
• Compliance with Eligibility Criteria (15%)
• Quality of Proposed Materials (10%)
• Project Timeline & Methodology (5%)

Minimum qualifying marks in each category must be met. The overall scoring will determine the successful bidder, with a minimum threshold of 70% for technical evaluation. The highest combined score in technical and financial assessments will be awarded the contract. The detailed evaluation matrix is available in the tender documents.

Date	Event	Details
02-06-2025	Bid Submission Start	Bidders can begin submitting proposals
16-06-2025	Bid Submission End	Last date for bid submission at 6:00 PM
20-06-2025	Tender Evaluation	Technical and financial assessment at 11:00 AM
20-06-2025	Bid Opening	Public opening of bids at 11:00 AM
20-06-2025	Result Declaration	Shortlisted bidders notified

**Critical dates include the bid submission deadline and evaluation dates. Bidders are advised to adhere strictly to these timelines.**

For queries and further assistance, bidders can contact:

| Name | Executive Engineer |
| Email | eejnd.gsphc@yahoo.in |
| Phone | 8200241924 |
| Address | Gujarat State Police Housing Corporation Ltd, P.T.C. Campus, Bilkha Road, Junagadh |

Support and clarifications related to bid submission procedures can be obtained from the support team at (n)code Solutions, Ahmedabad. Bidders are encouraged to attend vendor training sessions scheduled every Saturday at the GNFC Infotower, S.G. Road, Ahmedabad.

All prospective bidders must carefully review the tender documents available online, including detailed technical specifications, terms and conditions, and eligibility criteria. The tender process is fully electronic, and physical submissions are not accepted. Bidders are advised to procure a valid Digital Signature Certificate (DSC) for signing bids. The tender aims to promote transparency, fairness, and timely completion of civil repair works for government infrastructure. Participation is open to qualified civil contractors registered with relevant authorities, with proven experience in similar projects.