Tender Title: Operation And Maintenance Of Substation - Complete System
Tender Reference Number: GEM/2025/B/6140356
Issuing Authority/Department
The tender is issued by the Health & Family Welfare Department Gujarat, responsible for managing the operations and maintenance of substation systems essential for the delivery of electrical services to health facilities across the state.
Scope of Work and Objectives
The primary objective of this tender is to invite bids for the Operation and Maintenance of Substation - Complete System. The successful bidder will be tasked with providing comprehensive operation and maintenance services to ensure the safe, efficient, and reliable functioning of the substations designated under this tender. The scope of work encompasses regular maintenance schedules, emergency responses, and continuous monitoring of electrical systems to mitigate any potential disruptions in service delivery.
Eligibility Criteria
Bidders must meet specific eligibility criteria to participate in this tender process. To qualify, potential bidders must be registered entities that have a proven track record in the field of electrical engineering and maintenance. Furthermore, compliance with necessary regulations and standards applicable to this sector is mandatory.
Technical Requirements
Bidders are expected to showcase technical competence in the operations of substations. This includes possessing the required personnel with certifications in electrical engineering, demonstrating previous experience in managing similar projects, and implementing quality control processes during operations. Detailed technical specifications will be required to align with the operational standards established by the Health & Family Welfare Department Gujarat.
Financial Requirements
Eligible bidders must provide a financial proposal that reflects their ability to undertake the project without compromising quality. This proposal must include all costs associated with personnel, equipment, materials, and any overheads necessary for the successful operation and maintenance of the substation systems.
Document Submission Details
All interested bidders must submit their proposals, including requisite documents, as specified in the tender guidelines. It is imperative to ensure that the submissions are complete and adhere to the format prescribed to avoid disqualification. Bids must be submitted electronically through the designated procurement platform.
Special Provisions
Special provisions may be available for Micro, Small, and Medium Enterprises (MSEs) and startups, promoting inclusive participation in the tender process. These provisions may include relaxed eligibility criteria, financial assistance, or other incentives aimed at fostering local entrepreneurship.
Evaluation Process
The evaluation of submitted bids will involve a thorough assessment based on predefined criteria. Bids will be evaluated for technical compliance, financial feasibility, and the bidder’s overall capability to deliver the services effectively. A scoring system will be employed to ensure a fair and transparent selection process.
Delivery Locations
The operational activities will primarily be conducted at designated substation locations within Gujarat. Bidders should be prepared to mobilize their resources to various sites as specified during the tender process.
Contact Information
For further inquiries regarding the tender or submission process, participants are encouraged to reach out to the Health & Family Welfare Department Gujarat's official communication channels. Accurate information is pivotal for ensuring compliance and successful bid submission.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements encompass registration as a legal entity that possesses relevant experience in operation and maintenance services for substations. Bidders must demonstrate their capability through documented proof, aligning with industry standards and regulatory compliance.
Bidders are required to adhere to specific technical specifications set forth by the Health & Family Welfare Department Gujarat. This includes having certified personnel with extensive electrical engineering experience, maintaining quality standards during operations, and demonstrating their approach to addressing potential compliance issues.
Bidders must follow a structured submission process, ensuring all required documentation complies with the tender guidelines. Submissions should be made electronically through the specified procurement platform, with all documents formatted according to the instructions provided to facilitate a smooth evaluation process.
Successful bidders must provide performance security as a guarantee of their commitment to fulfilling the contractual obligations. Payment terms will be defined in accordance with the contract, typically structured around milestone completions and compliance with the contractual performance standards.
Yes, provisions are available to support Micro, Small, and Medium Enterprises (MSEs) and startups, promoting inclusive participation in the tender process. These may include advantages such as simplified eligibility criteria and financial assistance mechanisms designed to encourage local enterprise participation in government tenders.
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