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Tender Title: Supply and Installation of Ductable Air Conditioners
Reference Number: GEM/2025/B/6075717
Issuing Authority: Health and Family Welfare Department Assam
The Health and Family Welfare Department Assam is inviting bids for the supply and installation of ductable air conditioners. This tender aims to enhance the climate control systems in health facilities across the state, ensuring optimal conditions for both patients and healthcare professionals. The project is designed to cover the needs of various health centers within Assam, highlighting the commitment to maintaining a comfortable and safe environment.
Scope of Work and Objectives
The successful bidder will be required to provide the following services:
- Supply of ductable air conditioners of specified capacity and technical specifications.
- Installation of the units at designated health facility locations.
- Commissioning of units to ensure proper functionality.
- Training for the facility staff on operational procedures and maintenance.
The objective of this tender is to improve the air quality and overall conditions in health facilities, thereby directly contributing to better healthcare services.
Eligibility Criteria
To qualify for this tender, bidders must meet the following criteria:
- Must be a registered legal entity.
- Experience in the supply and installation of HVAC systems, particularly ductable air conditioners.
- Provision of testimonials or references from previous clients.
- Compliance with Indian standards and regulations governing air conditioning systems.
Technical Requirements
Bidders should comply with the following technical specifications:
- Ductable air conditioners must adhere to ISO certification standards.
- Energy efficiency ratings should meet or exceed specified benchmarks.
- All equipment supplied must come with appropriate warranties and service agreements.
Financial Requirements
Bidders are required to demonstrate financial capability through:
- Submission of recent financial statements.
- Proof of turnover in similar projects.
Document Submission Details
Bidders should submit their proposals along with all required documents electronically. All documents must be in PDF format to ensure standardization and ease of assessment.
Special Provisions
- Proposals from Micro, Small, and Medium Enterprises (MSMEs) will be given special consideration.
- Startups are encouraged to participate and will be afforded relaxation in eligibility criteria.
Evaluation Process
The selection process will include:
- Technical evaluation based on compliance with technical specifications.
- Financial evaluation considering cost-effectiveness and value for money.
- Bidders must achieve a minimum score in the technical evaluation to qualify for the financial bid review.
Delivery Locations
Successful bidders will be responsible for delivering units to various healthcare centers specified by the Health and Family Welfare Department Assam across the state.
Contact Information
For any inquiries regarding the tender, bidders are encouraged to reach out via the official contact channels provided on the tender platform. This ensures that all queries are addressed promptly and professionally.
The Health and Family Welfare Department is committed to ensuring a competitive and transparent bidding process, aimed at fostering quality health services through adequate infrastructure. All interested parties are encouraged to prepare their bids in accordance with the specified guidelines to facilitate a smooth procurement process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having prior experience in the supply and installation of HVAC systems, and providing references. Bidders must comply with Indian standards for ductable air conditioners and have a proven track record of similar projects to qualify for this tender.
Required certificates include ISO certifications for products being offered, along with compliance documentation for energy efficiency standards. Bidders must also provide evidence of past project completions and warranties for the supplied equipment, ensuring quality and reliability.
Interested bidders must register on the official tendering platform. The process usually involves submitting registration details, uploading relevant documents, and agreeing to the terms and conditions set forth by the Health and Family Welfare Department. Ensure all documents are in the accepted file format, which primarily includes PDFs.
Payment terms typically include an advance payment upon order confirmation, followed by milestone payments linked to the successful completion of installation and commissioning. Final payment will be processed after the thorough inspection and acceptance of the installed units by the Health and Family Welfare Department.
Absolutely, the tender encourages participation from MSEs, providing them with special consideration in the evaluation process. This includes potential relaxation in eligibility criteria, which aims to promote inclusivity and support the growth of smaller enterprises in government procurement processes.
All interested bidders are encouraged to closely review the tender documents and ensure compliance with all outlined requirements to successfully participate in this tender.
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