Tender Timeline
Tender Title
Annual Maintenance Service for Centralised Air Conditioning System
Reference Number
GEM/2025/B/6106479
Issuing Authority/Department
This tender is issued by the Health and Family Welfare Department of Assam, which oversees various health infrastructure projects, ensuring proper maintenance and administration within the state's healthcare facilities.
Scope of Work and Objectives
The primary objective of this tender is to secure a qualified contractor to provide annual maintenance services for the centralised air conditioning systems utilized across various health facilities in Assam. The contractor's responsibilities will include routine checks, servicing, repairs, and ensuring optimal performance of the air conditioning systems to maintain comfort and health standards within healthcare environments. The successful bidder must demonstrate capability in managing both scheduled and unscheduled maintenance tasks.
Eligibility Criteria
To be considered for this tender, bidders must meet specific eligibility requirements, including:
- Registration as a legal entity in India
- Relevant experience in air conditioning maintenance
- Ability to provide necessary certifications and meet compliance requirements
- Proof of past performance on similar projects
Technical Requirements
Bidders must have certifications and expertise in maintaining various types of centralised air conditioning systems. Knowledge of energy-efficient technologies and the relevant compatibility of equipment is essential. The contractor must have qualified technicians, appropriate tools, and technologies to carry out maintenance services effectively.
Financial Requirements
Bidders should demonstrate financial stability, providing relevant financial statements upon request. Compliance with payment terms will be a central aspect of the evaluation process, ensuring that vendors can fulfill the financial obligations of the contract.
Document Submission Details
Interested parties must submit their bids by adhering to the prescribed formats and include all necessary documentation. It is critical to ensure that submissions are complete, addressing all stipulated requirements, to avoid disqualification.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to participate in this tender. Special provisions may apply, supporting local businesses by facilitating easier access to government contracts. This initiative aims to bolster economic growth and promote local talent in the state.
Evaluation Process
Bids will undergo a comprehensive evaluation to assess compliance with technical specifications and financial requirements. Factors such as cost effectiveness, proposed maintenance strategy, and past experience will influence the selection process. Bidders will be notified of the results following the evaluation phase.
Delivery Locations
The services will be rendered at various health facilities across Assam, and bidders should be prepared to mobilize resources efficiently to meet the contract requirements.
Contact Information
For further inquiries, potential bidders may contact the appropriate department associated with this tender. It is advisable to ensure clear communication for assistance related to tender submission and requirements.
Overall, this Annual Maintenance Service for Centralised Air Conditioning System tender seeks reliable, experienced contractors who can ensure proper upkeep of health facility infrastructures, ultimately benefitting the state's healthcare delivery mechanisms.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered legal entity in India with demonstrable experience in centralised air conditioning systems maintenance. Bidders must also meet compliance with necessary technical specifications and possess relevant certifications. Additional documentation may be required to validate experience and technical expertise, ensuring that only qualified vendors are considered.
Bidders must adhere to specific technical specifications concerning the maintenance of various centralised air conditioning systems. This includes using qualified professionals who have the necessary certifications and tools required for effective servicing. Understanding energy efficiency standards and compliance with quality norms is also imperative to ensure optimal performance and adherence to industry regulations.
Bidders are required to submit an Earnest Money Deposit (EMD) as part of the tender process. The exact amount and terms related to this security deposit will be detailed in the tender document. This deposit serves as a financial guarantee reflecting the bidder’s commitment to fulfill the obligations outlined in the contract.
Bids should be submitted through the prescribed methods outlined in the tender documentation. The submission methods may include electronic submissions via e-tendering platforms or physical proposals, depending on specific guidelines. Ensuring timely submission is critical, as late proposals typically cannot be accepted, barring exceptional circumstances.
MSEs may benefit from special provisions within this tender aimed at fostering local entrepreneurship and participation. These benefits could include relaxed eligibility requirements, preference in the evaluation process, and potential financial assistance for bid preparation. Such initiatives are part of the government’s commitment to uplift local businesses and promote sustainable economic development.
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