Tender Title: Supply of Entry and Mid-Level Desktop Computers
Reference Number: GEM/2025/B/6124621
The Health and Family Welfare Department Assam is pleased to announce a tender for the procurement of Entry and Mid-Level Desktop Computers. This tender aims to enhance the technological capabilities within the department and improve operational efficiency in delivering health services to the public.
Scope of Work and Objectives
The primary objective of this tender is to supply a total of 27 Entry and Mid-Level Desktop Computers that meet specific technical requirements to ensure they are suitable for usage in a governmental setting. These computers will be utilized for various departmental functions, enhancing data management, and ensuring efficient documentation of health services.
Eligibility Criteria
Potential bidders must fulfill the following eligibility criteria to participate:
- Must be a registered entity under applicable laws.
- Should have prior experience in supplying computer hardware.
- Must possess valid certifications relevant to the supply of IT equipment.
- Compliance with local laws and regulations, including applicable tax registrations.
Technical Requirements
The technical requirements for the desktop computers include but are not limited to:
- Minimum processor specifications such as Intel Core i3 or equivalent.
- A minimum of 8GB RAM.
- At least 512 GB SSD storage or equivalent.
- Operating system configurations that are legitimate and licensed.
Financial Requirements
Bidders must demonstrate sound financial health through the submission of audited financial statements from the past three years. All bids must include a competitive pricing structure considering the current market rates for similar hardware.
Document Submission Details
All tender submissions must include comprehensive documentation:
- Bid proposal.
- Certificates of eligibility and compliance.
- Detailed product specifications and compliance with technical requirements.
- Financial statements.
Submissions can be made electronically or via hard copy, ensuring timely delivery as per the specified guidelines.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to apply. Special provisions may facilitate their participation by allowing preferential pricing or additional time for compliance with requirements outlined by the department.
Evaluation Process
The evaluation of the bids will be based on:
- Compliance with technical specifications.
- Pricing and financial viability.
- Previous experience and reference checks.
- Delivery and warranty terms offered.
Delivery Locations
The successful bidder will be required to ensure delivery to specified health department offices across Assam as detailed in the tender documentation, ensuring accessibility and efficient service delivery.
Contact Information
For any queries, potential bidders are encouraged to reach out to the official contact point within the Health and Family Welfare Department Assam. Specific contact details should be verified through the provided tender platform.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under applicable laws, demonstrating previous experience in supplying computer hardware, holding valid certifications relevant to IT equipment, and ensuring compliance with local laws including tax registrations. Organizations should also ensure that they meet the technical specifications as outlined in the tender documents.
The required technical specifications for the Entry and Mid-Level Desktop Computers include a minimum Intel Core i3 processor or equivalent, at least 8GB of RAM, and a minimum of 512 GB SSD storage or equivalent. Furthermore, all systems should come with a legitimate, licensed operating system. Bidders must submit detailed compliance documentation with their proposals.
Yes, proposals can be submitted electronically. The accepted document formats typically include PDF for formal documents and Excel for pricing sheets. Bidders should ensure all documentation is complete and well-formatted to facilitate efficient evaluation and processing of their tender submissions.
Payment terms may vary and will often include stipulations regarding advance payments, milestone payments upon delivery, and final payments after successful installation. Additionally, bidders may be required to provide performance security guarantees, typically ranging from 5% to 10% of the total bid amount to ensure compliance with the contract terms.
Yes, there are special provisions designed to support Micro, Small, and Medium Enterprises (MSEs) and startups in this tender opportunity. These provisions may include relaxation of some requirements, priority in evaluations, or even preferential pricing conditions. Such facilities aim to foster participation and support the growth of small businesses within the industry.
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